Production Executive Job Description

Production Executive Job Description

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Production executive provides proper training on PPE, LOTO, Safety, HACCP, SSOP, and GMP procedures to ensure understanding and implementation.

Production Executive Duties & Responsibilities

To write an effective production executive job description, begin by listing detailed duties, responsibilities and expectations. We have included production executive job description templates that you can modify and use.

Sample responsibilities for this position include:

Responsible for the submission and trafficking of WBHEG content to BBFC and IFCO across both physical and digital
UK point person for International/Local Acquisitions and local productions
Manage timelines, creation, data input and management of WBHEG BoM process across physical releases
Responsible for providing full administrative support while managing daily operations of the Executive Vice President, including trafficking correspondences and maintaining the flow of meetings
Advise on schedule changes and meetings while remaining mindful of both corporate and production deadlines
Prepare, submit and track T&E's
Prepare, edit, and/or distribute meeting agendas, memos, correspondences and presentations
Manage creative files on Media Silo
Assist in awards submissions throughout the year
Prepare visual aids for presentations

Production Executive Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Production Executive

List any licenses or certifications required by the position: HDI, PMP

Education for Production Executive

Typically a job would require a certain level of education.

Employers hiring for the production executive job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and University Degree in Business, Engineering, Technology, Education, Technical, Science, Accounting, Computer Science, Management, Chemistry

Skills for Production Executive

Desired skills for production executive include:

Wide array of media asset types
Location specific production guidelines and procedures
Database management and strong logical thinking
Excel
GMP
HACCP
MS-Office
Plant and equipment
Process and packing
First aid measures

Desired experience for production executive includes:

Ability to interact with staff (at all levels) in a fast paced, high pressure environment
Must have excellent calendar management skills, including the coordination of complex executive meetings
Successful candidate must be tech savvy with excellent computer skills
Familiarity with Call Sheets, Production Reports, Cost Reports, and Budgets preferred
Should be familiar with film industry “players”, agents, managers, studio execs, producers, directors, writers and actors
Must be extremely well organized with multi-tasking abilities and able to handle fast-paced and busy office environment

Production Executive Examples

1

Production Executive Job Description

Job Description Example
Our innovative and growing company is looking for a production executive. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for production executive
  • Demonstrable experience of managing production processes
  • Strong creative mind
  • It goes without saying that the ability to communicate clearly, strongly and with gravitas is a must
  • Organizing meetings (in person/phone/teleconference)
  • Tickets
  • Some A&R (listening to demos, seeing shows)
  • Manage executive calendar, arrange and schedule numerous meetings and manage contacts
  • Make travel arrangements and manage travel expenses
  • Draft, type and proofread presentations, letters, memos, spreadsheets and other documents
  • Develop and maintain relationships with executive assistants throughout the company
Qualifications for production executive
  • Ability to work comfortably with people at all levels within the organization and ability to build and maintain great relationships with those external persons this role will interact with regularly
  • Prior experience making travel arrangements and reconciling expense reports
  • Proactive sensibility looks for ways to handle issues that arise before being asked
  • Reliable Team player who exhibits flexibility and commitment to the department’s objectives and goals
  • Minimum 2 years of office assistant experience required
  • Must have extensive budgeting and estimating experience
2

Production Executive Job Description

Job Description Example
Our growing company is hiring for a production executive. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for production executive
  • Help track and enter various production related data
  • Help curate databases and establish relationships with vendors, ATL and BTL crew
  • Work collaboratively with admins within larger communications team and across disciplines
  • Provide production and non-production support for Future & Options and OTC Clearing operations, primarily involving support of the GMI Futures Back Office System associated middle office, reporting and clearing-related systems
  • Work as part of a larger Global Team that supports GMI and ancillary applications written around GMI for reports, configurations
  • Coordination of various projects from support standpoint for some of the vendor developed applications
  • Hire the most talented production accounting teams with the skill set to provide the highest level of production accounting support on shows that are some of the most ambitious and complex to be ever produced
  • Maintain and leverage relationships and ongoing communication with facilities providers, editing facilities and other key vendors to ensure Company’s receipt of quality service and competitive pricing across all projects
  • Drive production color prospect development, sales calls, product demonstrations, proposal and bid preparation, and delivery of C-level (CIO, CFO, ) presentations
  • Participates as Subject Matter Expert (SME) as required for design reviews and technology and tool selection, participating in industry standards groups on behalf of the studio
Qualifications for production executive
  • Excellent time management and organizational skills, the ability to follow through and complete multiple projects within specific time frames and guidelines
  • Computer, printer, telephone, photocopy machine, fax machine, Production Board and budgeting software
  • Thorough knowledge of the pop, alternative, jazz, new music and ability to discern commercially viable projects
  • Prefer someone who is a trained musician, who has had experience performing
  • College Degree in Music
  • An understanding of print and digital file formats and able to offer a level of support to clients attempting to deliver artwork
3

Production Executive Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of production executive. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for production executive
  • Prepare travel and expense reports for department executives
  • Maintain various production documents that support the MTV group on the whole
  • Identify problem areas as quickly as possible including breakdown in communication between department heads, upm's, producers and accountants and minimal use of PO's
  • Partner with internal clients to develop and implement sourcing strategies that deliver cost savings, time efficiencies and improved quality for the business
  • Continually monitor and understand market trends and identify opportunities resulting from new product offerings and/or market shifts (e.g., exit or entry of suppliers, changes in pricing)
  • Develop and manage RFX processes including the collection of requirements, management of bidder communications, review of bid responses and supplier scoring/selection
  • Work closely with Producers, Production, Studio and Digital to add support when needed
  • Partner with IT on the implementation of new software and systems to improve workflow
  • 2+ years as an Executive Assistant in a creative agency or corporate environment
  • Responsible for prospect development, sales calls, product demos, proposal and bid preparation, and delivery of C-level (CIO, CFO, ) presentations
Qualifications for production executive
  • Knowledge of online advertising technologies (Flash, JavaScript, DHTML, Streaming Video ) and experience with online third party solution/ad tag providers (Mediamind, FlashTalking )
  • Highly numerate graduate (or equivalent) with proven success of working in a commercial email marketing role, ideally in the fashion industry
  • Excellent understanding of Email CMS systems and is a current user of an ESP
  • Extremely comfortable with HTML coding, with an understanding of CSS (desirable)
  • Excellent understand of email production and is already a super user of an ESP
  • 1-2 years previous Executive Assistant experience working in a fast paced department, agency experience preferred but not required
4

Production Executive Job Description

Job Description Example
Our growing company is looking to fill the role of production executive. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for production executive
  • Undertaking User Acceptance Testing of new developments
  • Negotiating and drafting co-production agreements with Canadian and international partners
  • Negotiating and drafting production service agreements with Canadian and international producers
  • Drafting director, writer, creator, and other talent agreements for our shows either in production or development, and working closely with their agents to expedite the business affairs process
  • Business partnering our production and development teams and assisting on all issues that have a business affairs component
  • Responsible for programmes to establish and maintain documentation standards of existing products and services, developing programmes to focus employees on documentation improvement
  • Work with assigned PMs on health and safety (including overseeing risk assessments) insurance, both standard production insurance and bespoke cover where required
  • Work with the HoP and Business Affairs on contract negotiations with talent and third party suppliers, including but not limited to significant production deals
  • You are in charge of production and material planning based on Sales Plan and required Production
  • You are responsible for achieving targeted production
Qualifications for production executive
  • 3-5 Years as an executive assistant supporting a Director of Production or Line Producer
  • Must have at least 3 years of experience working with physical productions on set or production office
  • Familiarity with television series and film budgeting & scheduling process and software
  • Messenger, Fedex, mailing and helping delivery materials internally
  • Ability to maintain confidentiality regarding sensitive issues, documents and information
  • Develop a deep understanding of various prime services businesses and their business/system flows
5

Production Executive Job Description

Job Description Example
Our innovative and growing company is hiring for a production executive. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for production executive
  • You are responsible for training, developing and motivating employees
  • You perform in compliance with quality, safety and environmental standards
  • You ensure smooth communication with all departments
  • Oversee the handoff of all aspects of production accounting from production to post
  • Collaborate on Policies and Procedures to ensure best practices
  • Cash flow forecasting and management for shows in wrap
  • Work with Physical Production on Asset Management and Disposition
  • Ensure freelance production accountants system application and bank access is terminated upon wrap
  • Oversee the handoff of all aspects of production accounting from prep to production to post
  • QA Oversight
Qualifications for production executive
  • Develop project management skills as they manage virtual projects
  • Minimum Masters degree in Computer Science or Engineering
  • Experience of delivering technology solutions within global banking and financial services firms
  • Knowledge of financial products like FX, Bonds
  • Requirement gathering and preparation of change requests
  • Programming – Java, C/C#, Python

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