Procurement Operations Analyst Job Description
Procurement operations analyst
provides advice to the CIO and other Departmental leadership on emerging trends and best practices in technology solution procurement.
Procurement Operations Analyst Duties & Responsibilities
To write an effective procurement operations analyst job description, begin by listing detailed duties, responsibilities and expectations. We have included procurement operations analyst job description templates that you can modify and use.
Sample responsibilities for this position include:
Action to resolution the 'To Do' lists from SAP/GSA
Work daily in Oracle/SAP to transact business with suppliers
Run both standard and customized reports in Oracle/SAP
Independently create contracts for material under agreement for labels, carriers, dividers
Analyzes Electronic Data Interchange (EDI) Purchase Orders and Advanced Shipping Notification data issues when our EDI suppliers are not able to receive their data or when we don't see on our EDI system the suppliers' data feed
Strong analytics are needed to better understand the complexities of the Subcontracting processes particulary how a batch information is very important on a Finished Good item for tracking purposes when the product becomes defective and on the actual consumption report to ensure that what we've provided our suppliers will match our internal inventory
Works closely in concert with technical subject matter experts at SNEI to gather requirements for purchasing
Procurement operations activities and responsibilities primarily include managing the workflow for both contract and purchase requests submitted through Ariba for Procurement review
Manage the contract review and approval process
Educate end users on how the process works
Procurement Operations Analyst Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Procurement Operations Analyst
List any licenses or certifications required by the position: HP
Education for Procurement Operations Analyst
Typically a job would require a certain level of education.
Employers hiring for the procurement operations analyst job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and University Degree in Business/Administration, Supply Chain Management, Engineering, Business, Finance, Technology, Management, Education, Communication, Project Management
Skills for Procurement Operations Analyst
Desired skills for procurement operations analyst include:
Non-inventory items and align with like buildings to drive best practices
Building non inventory items and align with like buildings to drive best practices
Leading P2P technology practices and trends
Multiple technologies
SAP
MS Office Suite
Tools used in procurement Demonstrated success in a metrics-oriented environment and an ability to create
Track and report out on metrics
Ariba ePurchase
Desired experience for procurement operations analyst includes:
Track and ensure compliance with approved contracts
Ensure system data integrity through appropriate internal controls
Presenting recommendations for process improvement opportunities to Procurement management & leadership team
Establish processes to support procurement’s role in managing supplier risk
Lead the quarterly data collection, follow up and validation activities for all external reporting purposes
3+ years’ experience in financial, economic analysis and data modeling
Procurement Operations Analyst Examples
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Procurement Operations Analyst Job Description
Job Description Example
Our growing company is looking to fill the role of procurement operations analyst. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for procurement operations analyst
- Performs process-oriented tasks as assigned but applies experience to align individual work with overall strategy
- Run and analyze data from Ariba modules and Access databases, making recommendations on queries, metrics and reports
- Create Purchase Orders from Purchase Requisitions
- Maintain contractual records and documentation such as receipt and control of all contract correspondence, contractual changes and variations, milestones achievement
- Prepare and process contract amendments
- Primary point-of-contact between vendors and business units
- Work closely with stakeholders, accounts payable and suppliers to resolve issues quickly
- Influence, train, support, monitor, and drive Vendor Relationship Owners’ performance within end-to-end vendor risk management processes to ensure compliance with program standards
- Execute vendor management processes including assisting in completion of and monitoring of risk management activities within the Enterprise’s Vendor Risk Management tool
- Serve as a first point of contact for cross functional teams on Vendor Risk Management program elements and process
Qualifications for procurement operations analyst
- Graduation or Post-Graduation with 1-2 years of relevant experience
- Good communication and excel skills (intermediate excel skills suffice)
- Flexibility to work with different countries, groups, and business environment
- Good interpersonal skills (needs to be able to build strong relationships over the phone without meeting suppliers or customers on a regular basis)
- Advanced knowledge in Excel, Word and Powerpoint will be an advantage
- Fluent Swedish (written and spoken)
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Procurement Operations Analyst Job Description
Job Description Example
Our growing company is hiring for a procurement operations analyst. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for procurement operations analyst
- Perform analysis and report on vendor management data
- Other ongoing projects as appropriate
- Lead supplier performance scorecard development and tracking
- You will provide procurement support, focusing on multiple simple- to-complex, commodities, specific technologies, to develop expertise
- You will collaborate with internal and external partners (e.g., finance, legal) to meet business objectives and ensure control and compliance requirements across businesses
- You will perform tasks as assigned and applies experience to align individual work with overall strategy using discretion and judgment
- You will collaborate with teams to maintain and enhance the current operations and processes
- You will execute process improvements
- You will participate in Supplier Selection activities
- You may lead activities for less complex domains
Qualifications for procurement operations analyst
- Experience with creating Purchase orders for procurement (RP's, PO's, invoicing, A/P)
- Information Systems Management + PowerPoint, Word, Excel and Outlook skills a must
- Ability to work under pressure in a professional manner, handle many tasks, juggle priorities
- Ability to time manage oneself
- Persuade, influence and explore positions and alternatives to reach outcomes that will gain acceptance of all parties and will also meet your organization's strategic procurement objectives
- Demonstrated process focus and problem solving skills
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Procurement Operations Analyst Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of procurement operations analyst. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for procurement operations analyst
- You will negotiate contracts with low-risk suppliers
- You will execute standard risk mitigation and business continuity
- Work with Category teams to provide required reports and analysis in the area of spend visibility, spend classification, compliance and system adoption
- Support the team with business cases creation and savings calculations on a complex level
- Provide support related procurement tools (Ariba spend, contracts, savings capturing)
- Support Category projects with data analysis
- Update and maintain preferred supplier lists
- Prepare contract management reports and contract upload
- Provide RFI analysis and rate card comparisons
- Handle cross cluster reporting for Procurement Finance (20% of the time)
Qualifications for procurement operations analyst
- Strong customer service skills with experience influencing to drive compliance
- Adaptable to new systems and their functionality
- Highly detail-oriented and possess excellent organizational skills
- Experience successfully meeting goals and timelines
- Experience with risk management, vendor management or sourcing / procurement operations
- Experience with procurement systems and relevant technologies
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Procurement Operations Analyst Job Description
Job Description Example
Our company is hiring for a procurement operations analyst. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for procurement operations analyst
- Manages price changes (monthly, quarterly) in SAP by info records creation and updates
- Maintains purchasing conditions updated in SAP
- Compile, analyze and report meaningful financial data from multiple global sources
- Review business cases and sourcing projects to ensure they meet appropriate defined definitions
- Learn FMC’s businesses to effectively partner with assigned groups in order to provide SME guidance
- Learn FMC’s software systems quickly and develop & maintain SOP’s for processes performed as some will be quarterly or annually
- Establish relationships across each business groups and effectively partner with regional resources to ensure enterprise-wide view of data
- Complete deliverables accurately and on time
- Develop & Manage individual or multiple category plans of Sourcing – IT/Technology/Telecom/Marketing/HR/Facilities and any other commodities as necessary
- User Engagement – handling user queries for products and services, Determine the correct specification of the item(s) and source for it from the AVL or other recommended sources
Qualifications for procurement operations analyst
- Support and follow up of all operations projects and special tasks with internal German HQ interfaces
- Process optimization and VBA implementation
- Have a degree in Business Administration, Engineering, Statistics or Applied Mathematics
- Have 2 years of experience in a similar position
- Have excellent knowledge of MS-Office, Access, Excel, VBA, MATLABS and Project tool
- Have good organizational, communicational and analytical skills
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Procurement Operations Analyst Job Description
Job Description Example
Our company is growing rapidly and is looking for a procurement operations analyst. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for procurement operations analyst
- Catalog management – ensures accuracy and validity of all catalog items under the assigned portfolio
- Procurement – Advice users according to type of items requested, Catalog/Free Text/Contract PR
- Governance & Control – Perform review of expired items and their contract renewals according to expiry dates
- Management of Contract PR operations
- Support and participate in various department projects
- Challenge internal clients’ needs and help them clarify specifications
- Source preferred suppliers
- Liaise with the procurement team mainly based in France
- Leads or supports process improvement projects focused on the development, design, redesign and/or implementation of new or improved business processes for supplier sourcing, procurement, and supplier contracting (CLM) systems
- Gathers and maintains knowledge of industry best practices to support business process improvement and/or reengineering projects
Qualifications for procurement operations analyst
- Are able to manage the assigned tasks with great accuracy, set your own priorities and optimize the time
- Ideal candidate is a an analytical and innovative thinker
- Responsible for supporting purchasing, pricing, sales forecasting, monthly sales analysis and reporting, and business operations and procedures
- Graduate in Science or Commerce with procurement and analytical background with minimum 3 -5 years’ experience in a large organization would be desirable
- Bachelor's degree with minimum of 1-3 year of experience, or High School diploma with minimum 6 years of experience/education in a related field may be considered
- Experience utilizing Procure to Pay software