Payroll Tax Accountant Job Description
Payroll tax accountant
provides support and back up to the US Payroll Tax Analyst, to ensure correct, timely application of, and compliance with, all Federal, State and local payroll taxes.
Payroll Tax Accountant Duties & Responsibilities
To write an effective payroll tax accountant job description, begin by listing detailed duties, responsibilities and expectations. We have included payroll tax accountant job description templates that you can modify and use.
Sample responsibilities for this position include:
Collect, review, and analyze payroll information and ensure the third party vendor (ADP) prepares federal, state, and local withholding and unemployment tax returns according to published guidelines
Ensure payroll tax deposits and tax returns are completed and compliant with federal, state, and local tax laws
Research and file the special assessments for specific states with interest payments quarterly/annually
Stays abreast of federal and multi-state tax regulatory requirements and company policies
Maintains all W-4 changes for both Federal and State tax changes
Preforms and maintains Check Reconciliation by stopping and canceling checks, processing direct deposit returns and correcting direct deposit information while following Bank, SOX and federal/state guidelines when applicable
Researches and collects data for tax authorities requested during tax controversies including inquiries, audits and appeals
Determine and produce reports needed to prevent and detect issues that could affect taxation and payroll
Reconciles payroll tax reporting after each pay run to ensure accurate filings by tax service provider
Monitors quarterly tax filings
Payroll Tax Accountant Qualifications
Qualifications for a job description may include education, certification, and experience.
Education for Payroll Tax Accountant
Typically a job would require a certain level of education.
Employers hiring for the payroll tax accountant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Accounting, Finance, Business, Education, Associates, Business/Administration, Public Accounting, Business/Accounting, Management, MBA
Skills for Payroll Tax Accountant
Desired skills for payroll tax accountant include:
Federal
Federal and state withholding and unemployment taxes
Excel
Local and Provincial tax requirements for US and Canada
States
US GAAP
941's
Cognos Reporting
GAAP
Payroll processing for exempt and non-exempt associates is desirable
Desired experience for payroll tax accountant includes:
Excellent oral and written communication skills, superior analytical skills
Ability to work well within a team environment in building strong working relationships across areas
Reconciles payroll taxes to the general ledger and prepare journal entries
Monitors and reconciles cash activity to Payroll and Ceridian Tax Services reports
Reconciles Payroll reports to 941s, W-2s, and 1099Ms
Researches agency notices and prepare response as applicable
Payroll Tax Accountant Examples
1
Payroll Tax Accountant Job Description
Job Description Example
Our company is searching for experienced candidates for the position of payroll tax accountant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for payroll tax accountant
- Prepares returns and payments for agencies not prepared by 3rd party vendor
- Applies for state and local identification numbers as required for acquisitions
- Assists as needed with foreign companies inquires
- Performs other special tax projects as assigned
- Audits Vendor prepares and remits payroll tax payments on a daily, weekly, monthly, quarterly, or annual basis
- Maintain current knowledge of tax laws and how they affect the company, researching complex tax issues as needed
- Research and resolve tax notices/discrepancies referred by government, state and local agencies in a timely manner to mitigate potential penalties and interest
- Communicate payroll tax procedures to payroll operations to ensure compliance with all governmental regulations
- Ability to provide problem resolution through effective client interface and communication is necessary
- Work closely with the Operations Manager to analyze test results for payroll tax updates and conversions
Qualifications for payroll tax accountant
- Ability to develop interpersonal relationships
- Strong aptitude and proficiency in MS Office products
- Record journal entries and reconcile payroll tax accounts and returns to the general ledger ensuring timely completion of month end close
- Assist Payroll Staff Tax Accountant with research and recommend corrective actions for payroll tax notices of delinquency or tax errors
- Preparing the reconciliation of W-2’s & W2C and prepare year end and quarter end payroll tax reports, electronic filings, and magnetic media
- Responsible to ensure 1099 reporting reconciliation for account payable- issuance of the form
2
Payroll Tax Accountant Job Description
Job Description Example
Our innovative and growing company is hiring for a payroll tax accountant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for payroll tax accountant
- Audit payroll balance sheets, YTD earnings, as needed
- Researches and resolves tax reconciliation issues and discrepancies
- Acts as liaison to internal and external auditors
- Reviews and researches tax issues
- Reconcile the impounded tax to the payroll on a weekly basis
- Adjusts and corrects state and local tax codes within Ultimate
- Reviews and audits monthly, quarterly and year-end tax reports
- Develops processes for managing payroll tax within Ultimate and for unique tax scenarios
- Act as the liaison between Ultimate/ADP and BBI on all payroll tax issues
- Perform all year-end duties in preparation for W-2’s including extensive analysis of the tax data
Qualifications for payroll tax accountant
- 3+ years Comprehensive multi-state/multi-company payroll tax experience
- Possess strong knowledge of general accounting, payroll tax and accounting requirements related to Payroll/Payroll Tax Administration
- Excellent interpersonal skills including decision-making, strategic thinking, initiative, problem solving and the ability to work through complex situations with team members to achieve a positive outcome
- Ability to identify root cause collects data, establish facts, draw valid conclusions, make effective decisions and define process
- Ability to professionally interact with all levels of management, staff and internal/external contacts
- Strong organizational skills and the ability to effectively manage multiple priorities and projects in a fast-paced environment
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Payroll Tax Accountant Job Description
Job Description Example
Our company is growing rapidly and is hiring for a payroll tax accountant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for payroll tax accountant
- Generate and review weekly/monthly/quarterly payroll tax reports
- Adheres to BBI Payroll internal audit control processes (Sarbanes Oxley Act- SOX)
- Ensure payroll department benchmarks and goals are met or exceeded
- Practices and adheres to the Company’s Principals and Beliefs (P’s & B’s) philosophy
- Assist the General Ledger team with review and recording of all system wide payroll postings, including investigation of any payroll errors, posting of adjusting payrolls and completion of related payroll analytics
- Assist the Payroll Director with the management of the state unemployment tax rates
- Other duties as assigned by the Payroll Director
- Provide support to the Payroll Tax Department with general ledger reports and account reconciliations
- Responsible for downloading reports from weekly Oracle payroll processing to support tax filing and support and assist with the quarterly tax reconciliations and quarterly unemployment tax submittal requirements
- Assist with various tax projects as tax regulations are mandated and filing requirements change
Qualifications for payroll tax accountant
- High degree of accuracy and detail oriented
- Ability to maintain accurate and detailed records and files
- Ability to multi-task and work well under pressure while ensuring deadlines are met
- Ability to handle confidential and sensitive information with solid judgment and discretion
- Associates Degree required, Bachelor’s Degree preferred or equivalent combination of education and experience
- Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) considered a plus
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Payroll Tax Accountant Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of payroll tax accountant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for payroll tax accountant
- Prepare state and local income tax returns and state annual reports or federal, state and local payroll tax returns
- Prepare amended federal and state tax returns for NOL carrybacks, and IRS audit adjustments
- Assist with Sarbanes documentation and information gathering
- Assist with W-2 testing, and year-end tax preparation and filing
- Compiles relevant financial data for the accurate completion of State and Local tax returns
- Receives assessed value notices, research and report discrepancies to management
- Assists in processing payroll tax payments and check requests on a timely basis
- Assists with the assembling, copying and filing of returns and mailing of documents
- Prepares all payroll tax payments
- Prepares and processes EFT payments and or check requests on a timely basis
Qualifications for payroll tax accountant
- Previous payroll processing experience preferred
- 1+ years of past month and year end close experience, journal entry and reconciliation experience
- Journal entry and reconciliation experience
- Bachelor's degree in Accounting, Finance, Business or relatable field is strongly preferred
- Assists with responding to various notices and inquiries from tax authorities
- Processes assigned payrolls (bi-weekly, salaried exempt/non-exempt, weekly, commission and garnishment) in an accurately and timely manner while meeting pre-established deadlines
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Payroll Tax Accountant Job Description
Job Description Example
Our company is hiring for a payroll tax accountant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for payroll tax accountant
- Pulls Kronos files for hourly weekly payroll from AS400 and prepares the file to export/ import files into UltiPro
- Receives, compiles, and processes transmitted payroll files from various time collecting systems and imports into UltiPro for processing
- Creates and imports csv files for regular hours and overtime hours from time cards and imports adjustments into UltiPro for processing as required
- Generates, runs, and reviews payroll reports for accuracy and gains approvals from appropriate areas
- Analyzes and verifies data for accuracy and reconciles discrepancies to ensure payrolls are balanced
- Processes and creates paychecks and/or vouchers and disburses through various means
- Creates, submits and verifies the positive pay and direct deposit ACH File for each payroll for processing
- Provides technical support to all levels of employees, answering and resolving a variety of routine issues as related to payroll and referring non-routine issues for resolution as necessary
- Processes off cycle payrolls and adjustment runs on an as needed basis
- Maintains payroll processing records, files, and documentation for each payroll according to the SOX compliance regulations
Qualifications for payroll tax accountant
- Reasoning, Judgment and Decision Making – Strong ability to define problems, investigate and research potential courses of action
- Written expression – strong ability to communicate information through written professional content
- Ability to work in a fast paced environment while successfully managing competing priorities
- Ability to build relationships and successfully work across all organizational departments and levels
- Requires minimum of a 4 year accounting degree or related discipline
- Tax Bachelor’s degree preferred