Payment Coordinator Job Description

Payment Coordinator Job Description

197 votes for Payment Coordinator
Payment coordinator provides input to policies, systems, methods, and procedures for the effective management and control of the ASO billing function.

Payment Coordinator Duties & Responsibilities

To write an effective payment coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included payment coordinator job description templates that you can modify and use.

Sample responsibilities for this position include:

Researches multiple and complex variables in determining why an inbound or outbound freight invoice does not match a planned freight movement, prior to authorization
Conducts quarterly account receivable reconciliations with carriers to resolve outstanding invoice issues
Understands thoroughly the standards, concepts and principles of the discipline to solve practical needs of the business
Applies understanding of discipline and practice to resolve a variety of common issues within a particular platform or technology
Provide key updates to Project or Program Managers on identified issues/risks
Partners with constituents to gather reporting needs
Conducts preliminary analysis of project financial and other reporting
Analyzes project operations to identify and address opportunities and improve efficiency and communication
Assist in on-boarding new project team members
Research and process/return card exception payments using various research tools

Payment Coordinator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Payment Coordinator

List any licenses or certifications required by the position: BCLS, CPR, GOLD

Education for Payment Coordinator

Typically a job would require a certain level of education.

Employers hiring for the payment coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Accounting, Education, Associates, Business, Finance, Nursing, Business/Administration, Science, Military, Management

Skills for Payment Coordinator

Desired skills for payment coordinator include:

Systems and procedures
Systems and procedures obtained through prior work experience
Automated insurance billing
Insurance regulations
Medicare and Medicaid billing
Payment systems
Business policies

Desired experience for payment coordinator includes:

Effectively meet or exceed productivity goals
Meet quality assurance goal of 95.5 or greater each month
Capable of meeting SLA’s and TAT’s on a consecutive basis
Ability to differentiate between various work types
Work well in a team settings, willing to participate in most team events during/after normal work hours
Be present and engaged during morning stand-up

Payment Coordinator Examples


Payment Coordinator Job Description

Job Description Example
Our company is looking for a payment coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for payment coordinator
  • Proper utilization of the RSTS system
  • Assist in the completion of various projects that are mailed payment related
  • Open and sort incoming daily packages received from third party vendors
  • Proper utilization of the RPC station
  • May make effective independent decisions, when necessary
  • May be trained to support multiple payment processes
  • Reviews and processes incoming/outgoing ACH files
  • Contacts Relationship Managers or Customers for ACH Suspension approvals
  • Provides support to customer facing associates for ACH transactions
  • Will be required to work a holiday rotation
Qualifications for payment coordinator
  • Strong financial analytical skills and ability to communicate effectively with internal and external personnel with diplomacy and tact to resolve financial discrepancies
  • Cursory understanding of FDA, ICH and GCP guidelines thorough understanding of cross-functional clinical processes (as it relates to clinical trials), legal and regulatory affairs
  • Excellent interpersonal and communication skills and the ability to also maintain a strong customer focus
  • Strong organizational skills and attention to detail with the ability to manage multiple priorities to complete tasks within established, and often, tight, timelines
  • Familiarity with the Microsoft Office Visio, Medidata Grants Manager and other clinical pricing databases is a plus
  • Ability to prioritize multiple demands and competing projects without losing focus

Payment Coordinator Job Description

Job Description Example
Our innovative and growing company is looking for a payment coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for payment coordinator
  • Will be required to work a Sunday rotation
  • This is considered a Code Red Business Critical Function
  • Receive direction and guidance from the Payment Reform Functional Coordinator to support project team activities and the functional teams throughout the design, development and implementation of the payment reform pilot and the overall payment reform implementation
  • Participate in systems design sessions
  • Coordinate with the Implementation vendor and SMEs to support the development of implementation plans and strategies which include communication, roll-out and cut-over plans
  • Coordinate with SMEs, BAs and the implementation vendor to address issues during implementation and stabilization
  • Utilize all standard project tools
  • Create and/or support the development and review of project documents as required
  • Review, approve, and as necessary complete set-up, processing, and reconciliation of site payments based on completed patient activities, contracted milestones, as per the fully executed Clinical Trial Agreement
  • Perform account monitoring for clients utilizing Treasury Management products
Qualifications for payment coordinator
  • Ability to extract pertinent information from study documentation such as protocol, contracts, budgets, and perform data entry and review of such documents
  • Review and manage Treasury Management Product Renewal Requests
  • Research and resolve a wide variety of issues and queries using independent judgment with limited oversight
  • Evaluate and ensure accuracy for customer data
  • Partner and consult with internal clients to deliver results ensuring compliance with appropriate regulations
  • Demonstrate strong communication skills written and verbal to optimize relationships

Payment Coordinator Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of payment coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for payment coordinator
  • Work with management to identify process improvements
  • Contribute in project settings in a limited capacity
  • Researching inquires
  • Reviewing time sensitive and/or less complex to moderately complex documents
  • Oversee Department Process/ Procedural Documentation
  • Govern Records Retention & Maintenance
  • Support Compliance/ Audit Support
  • Support Second Level Review/ Escalations
  • Steward of Well Managed Agenda
  • Maintenance of feedback/ trend loop & analysis
Qualifications for payment coordinator
  • Bachelor's degree and/or 2+ years of experience in financial services
  • Ability to work under minimal supervision in a productive environment
  • Initiative to help out in various departments when needed
  • Performs data entry, performs auditing and payment authorization of freight invoices in a high volume payables area
  • Evaluates and validates the veracity of invoiced costs compared to a predetermined system values lying outside an over or under range, for payment authorization
  • Participates in special projects or duties as assigned

Payment Coordinator Job Description

Job Description Example
Our company is hiring for a payment coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for payment coordinator
  • Ability to serve as the Subject Matter Expert(SME) on functions within the team
  • Ability to create, maintain and clearly communicate department procedures/initiatives
  • High understanding of the process controls in place
  • Identify gaps in process/controls and participate in process improvements
  • Drive process improvements by effectively coordinating projects and tactfully integrating new processes
  • Create and maintain documentation, procedures, process maps
  • Capture metrics with ability to recognize and communicate trends
  • Train team on current and new processes
  • Train/answer questions/mentor new associates
  • Build relationships with VC (value chain)
Qualifications for payment coordinator
  • Escalation/communication issues to leadership
  • Access management (back up for access request submission)
  • Data management/storage back-up
  • Serve as back-up to Workflow PC for dual sites of Richmond and Melville
  • Handle customer escalated cases or forms of work
  • Coaching (assist associates with productivity and quality)

Payment Coordinator Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of payment coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for payment coordinator
  • Utilize effective communication and technology to work across dual sites of Richmond and Melville
  • Researches inconsistencies between vendor invoices and purchase order data at the time of payment and reconciles PO’s and researches any variances
  • Process commission, royalty or miscellaneous expense payments for all Import agents or other third parties
  • Maintains & reviews documents for imaging in accordance with the Corporate Retention Policy
  • Position management for P&PS, including working with Human Resources to facilitate new positions and post vacancies in Talent Central system
  • Initiate personnel transactions for P&PS in ePAC system
  • Serve as procurement liaison for P&PS team, making all departmental purchases on behalf of the team using a variety of purchasing processes (eProcurement, payment card, check request)
  • Develop tools and processes for budgeting, tracking and forecasting all expenditures charged to P&PS center to facilitate monthly reporting as requested
  • Perform monthly reconciliation for P&PS center in eDOG system
  • Serve as institutional liaison for managed travel program as needed, including responding to faculty and staff inquiries regarding travel booking and policies
Qualifications for payment coordinator
  • Strong oral and written communication Strong organization, prioritization and multi-tasking skills
  • At least 4 years’ experience with full-cycle accounts receivables
  • Strong interpersonal and communication skills for interacting with internal clients, vendors, and reporting to upper management
  • Otherwise required, to ensure that commissions and other amounts are calculated and paid
  • Use deep knowledge of P&PS operations and problem solving acumen to perform a wide variety of operational tasks and projects touching all aspects of the procure to pay process, including, but not limited to research of unclaimed property, assistance in printing express checks and distribution/sorting of returned checks
  • Setup, maintain and update vendor records

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