Office Worker Job Description

Office Worker Job Description

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Office worker provides support to produce technical documents, reports, data tables, proposals, and presentations, including significant word processing and formatting (Microsoft Word and Excel), proofreading, and production (photocopying, collating, binding, delivery).

Office Worker Duties & Responsibilities

To write an effective office worker job description, begin by listing detailed duties, responsibilities and expectations. We have included office worker job description templates that you can modify and use.

Sample responsibilities for this position include:

Working on projects involving Microsoft Word, Excel, PowerPoint, web and photo editing software
May perform data entry, work in excel spreadsheets for reporting purposes
Normal office duties in support of the contractor support team including sending/receiving emails, setting up meetings and managing calendars
Maintain filing system for contracts
Make copies of lead sheets, fax covers, credit card forms
Schedule applicant interview
Schedule weekly onsite On-boarding/ServSafe
Maintain all Employee Files
Monitor inventory counts and payroll hour- labor dollars per hour productivity analysis
Assist in filing duties

Office Worker Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Office Worker

List any licenses or certifications required by the position: OSHA, CCM

Education for Office Worker

Typically a job would require a certain level of education.

Employers hiring for the office worker job most commonly would prefer for their future employee to have a relevant degree such as Associate and Bachelor's Degree in Social Work, Education, Graduate, Associates, Psychology, Counseling, Technical, Business, School of Business, Office Technology

Skills for Office Worker

Desired skills for office worker include:

Excel
Microsoft applications
PowerPoint
Word
Packing requirements and government mail regulations
Dockmaster system
Outlook
Google suite and the ability to quickly learn new software programs
Microsoft Excel
Microsoft Word

Desired experience for office worker includes:

Assist associates with ensure appropriate forms and or documents are properly completed and submitted to the corporate office (GBS-HR Operation)
File management to include supervising associates personnel, medical, confidential and separate file
Conduct social security audit
Investigate and documents register overages/shortages
Covering the front desk and answering phone calls in a professional manner
Filing, copying, labeling, and printing materials for office use

Office Worker Examples

1

Office Worker Job Description

Job Description Example
Our growing company is looking for an office worker. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for office worker
  • Tidying up the break room when necessary
  • Hanging up posters around the building
  • Making deliveries on campus
  • The ideal candidate works under minimal daily supervision
  • Receive and direct telephone calls and relay conversation and pertinent messages to others while maintaining accuracy, clarity and confidentiality
  • Perform primary contact and establish rapport with clients, visitors and people going in and out of the institution on a daily basis
  • Entertain and answer basic queries made by the clients pertaining to the services provided by the institution, its mission and vision and its rules and regulations
  • Create appointment schedules for the clients
  • Ensuring the comfort and seeing to the needs of the clients, employees, visitors and people dropping by the institution
  • Assess the various needs and purposes of the clients and direct them to the proper sources in order to address their concerns
Qualifications for office worker
  • Receive, obtain and store pertinent client information and ensure validity, completeness, accuracy and confidentiality of these records
  • Maintain records and keep track of the institution’s supplies and the purchases made
  • Prepare a written output on the transactions, purchases and other pertinent incidents that have transpired throughout the day
  • Ensure the proper filing of pertinent documents
  • Plan, coordinate and organize various meetings and conferences within the department
  • Function as the receiver of official documents and important mail addressed to the office
2

Office Worker Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of office worker. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for office worker
  • The area behind the Front Desk is a work area
  • Shift is variable Monday through Friday and consists of 35-40 hours/week during the summer
  • This position will wire payments
  • This position will assist with the ProCard Audit
  • Vendor coommunication
  • This position will correct Shared Resource errors
  • This position will pull any backup documents from paper and Modus disks
  • The position will include Scanning and Verification of documents
  • Responsibilities will vary as needed
  • Perform Payroll, accounts payable, and accounts receivable functions timely and efficiently for duel locations each week
Qualifications for office worker
  • Perform Inventory duties along with data input of all inventories for duel locations each month
  • Perform duties related to hiring new employees
  • Perform duties related to cash deposits, petty cash, and cash sales reporting
  • Ensure all invoices are paid and post incoming checks
  • Maintain records, prepare forms, verify information and resolve routine problems
  • Create and compile reports and track information for management as needed
3

Office Worker Job Description

Job Description Example
Our company is hiring for an office worker. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for office worker
  • Adhere to Confidentiality Standards, Code of Conduct, Safety Standards, and Uniform Guidelines
  • This position may assist with the ProCard Audit
  • This position will pull backup documents from paper and electronic systems
  • Hours may vary depending on workload
  • Hours must be worked during regular business hours (Mon-Fri, 9-5)
  • General office clerical support
  • Delivery of mail on campus
  • Website maintenance and updates
  • Attending events on behalf of the office
  • Reviewing and sorting mail
Qualifications for office worker
  • Fast and very accurate keying skills strongly preferred
  • Successful candidates will have a high Attention to detail
  • Excellent organizational and communication skills preferred
  • Knowledge of office terminology and procedures and of business Arithmetic and English
  • Ability to operate office equipment including computers, copier machines, fax, etc
  • Ability to train new employees on office duties
4

Office Worker Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of office worker. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for office worker
  • Creating flyers to promote department events and courses
  • Copying and assembling exams
  • Scanning articles and books
  • Posting flyers in departments across campus
  • Delivering items across campus
  • Tracking course enrollments
  • Helping to set up and clean up for department events, including meeting catering
  • Unjamming copiers
  • Answering the phone and greeting visitors to the German department
  • Coordinates meetings as needed, reserves rooms, orders refreshments, and sends notifications, agenda for meetings and various other special meetings which need to be arranged
Qualifications for office worker
  • Effective communication/listening skills
  • *Strongly preferred that the candidate be state work-study eligible through a qualified academic institution
  • High School diploma or GED preffered
  • Ability to drive from district to district to complete various jobs
  • Ability to time manage efficiently and effectively to complete daily tasks
  • Knowledge of the NSLP & NSBP for the Illinois State Board of Education perferred
5

Office Worker Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of office worker. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for office worker
  • Answering departmental phone, taking and conveying messages, and routing calls appropriately
  • Helping with filing and organization
  • Project based assignments
  • Helping with summer rentals and building operations
  • Photocopying – collating course materials
  • Deliveries and pickups in various hospital and campus locations
  • Other clerical and computer related tasks as needed
  • Provides a heavy phone presence and maintain the highest level of customer service with season ticket holders, students, alumni, faculty/staff, and the general public
  • Works the ticket window and sell tickets on event days
  • Responsible for effectively invoicing, processing, allocating, printing, and mailing all ticket/parking orders
Qualifications for office worker
  • Knowledge of KRONOS payroll applications software
  • Ability to stand, walk, kneel, push, pull, and bend throughout entire shift
  • Ability to type 40 wmp with 100% accuracy
  • Lift up to 50 pounds consistently
  • Be able to stand for the entire shift
  • Take direction and work at a quick pace

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