Materials Clerk Job Description
Materials clerk
provides support to office personnel performing PO entry into AMAP’s and receiving transactions in business unit and corporate MRP systems.
Materials Clerk Duties & Responsibilities
To write an effective materials clerk job description, begin by listing detailed duties, responsibilities and expectations. We have included materials clerk job description templates that you can modify and use.
Sample responsibilities for this position include:
TRACK & REPORT ALL CUSTOMER VARIANCE IN DEMAND
INPUT, MONITOR AND ANALYZE PREMIUM FREIGHT IN THE PREMIUM FREIGHT AUTHORIZATION DATABASE
OVERSEE ACCURATE AND TIMELY GENERATION OF SHIPPING DOCUMENTS AND LOGS
COMPILE THE EXPORT SUMMARY REPORT AND SUBMIT MONTHLY TO STATISTICS CANADA, PRIOR TO CUT- OFF
Utilize computer systems, forms, & other work instructions to complete tasks
Proficiently navigate through various customer websites and input necessary information to generate proper shipping labels
Access different carrier websites to get airway bills for shipping - domestic and international locations
Receive incoming materials, supplies, and equipment delivered to FH Tampa
Identify proper carton count with commercial delivery carrier driver and sign for packages
Redirect mis-shipments in coordination with applicable delivery company
Materials Clerk Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Materials Clerk
List any licenses or certifications required by the position: NAFTA
Education for Materials Clerk
Typically a job would require a certain level of education.
Employers hiring for the materials clerk job most commonly would prefer for their future employee to have a relevant degree such as High School and Associate Degree in Supervision, Education, Management, General Education, Finance, Tourism, Hospitality, Communication, Associates, Accounting
Skills for Materials Clerk
Desired skills for materials clerk include:
Caterpillar systems
ERP Systems concept
MRP systems
PC applications and software
Purchasing/ Receiving/ Store management is an advantage
Account preferable
Part numbers
Purchasing/Receiving/Store management
Commonly-used concepts
Jabil’s software packages
Desired experience for materials clerk includes:
Inspect material for damage and defects and take appropriate action
Conduct physical count of goods received and compare to packing slip information and electronic purchase order to verify accuracy of shipment
Enter receipt data into the Lawson IMS to create delivery and put-away documents
Unpacks and assembles materials as directed and removes and disposes of unneeded packing materials
Place newly received stock items into their assigned storage location utilizing first in-first out rotation (FIFO)
Performs dated item management
Materials Clerk Examples
1
Materials Clerk Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of materials clerk. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for materials clerk
- Assists in preparing containers and other items to be shipped
- Complies with hospital policies, quality assurance programs, safety, and infection control policies and procedures
- Observes and complies with all safe work practices, wears protective clothing when required and reports unsafe conditions to supervisor
- Must be able to operate manual and power equipment needed to load, unload and deliver goods
- Must be able to drive large “box truck” and operate power liftgate(s)
- Ability to properly complete various forms and records, interpret and convert measurement data and compile information
- Must demonstrate proficiency in entering and retrieving data from a computer and other automated data processing equipment
- Capability to multitask and work well under pressure
- Basic interpersonal skills to exchange information with all levels of management, clinical and non-clinical staff, external business contacts and the community in general
- Ability to walk/stand up to 100% of the time
Qualifications for materials clerk
- Specialized or technical training such as would be acquired in a college or technical school (Preferred)
- Associate Degree in Business Administration, Accounting, or related field (Preferred)
- Two plus years in healthcare central supply or materials management setting
- Healthcare materials management/supply chain experience preferred
- Two plus years delivering customer service in a healthcare setting
- Replenishing supply rooms
2
Materials Clerk Job Description
Job Description Example
Our company is looking for a materials clerk. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for materials clerk
- Socking shelves
- Data entry of patient charges
- Receiving freight
- Maintains product flow
- The Raw Materials Receiving Clerk will receive, count, unpack, distribute, and perform data entry for all manufactured goods and services
- The Clerk will also prioritize, coordinate, document, monitor, and report daily raw material, subcontract, MRO, components, and packaging activity
- The Clerk may also cut raw material samples, verify materials received in the appropriate condition and deliver materials to the designated areas
- Preparation of materials, product and other supplies for shipment per authorized requests will also be done by the Clerk
- All of these duties will be done while adhering to applicable Standard Operating Procedures and Work Instructions and Training Guides
- The Clerk may work independently while interfacing with internal and external customers within production, quality, purchasing, production control, and freight carriers
Qualifications for materials clerk
- Previous experience in Material Management preferred
- Demonstrate moderate ability using Microsoft Word & Excel & at least minimal proficiency using Microsoft Access
- Demonstrate moderate ability to access the Internet & use email
- Demonstrate all competencies in assigned tasks during probationary period
- Transport self between locations if assigned float position
- Deal w/ problems involving several concrete variables in or from standardized situations
3
Materials Clerk Job Description
Job Description Example
Our company is growing rapidly and is looking for a materials clerk. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for materials clerk
- The Raw Material Receiving Clerk reports to the Supervisor of Production Control and Materials
- Ability to read and interpret documents such as
- External Logistics - Preparation of all needed dispatch documents (e
- Maintain storeroom and PAR labels in appropriate condition so there are no issues scanning products
- Invoice processing, which includes an electronic 3 way match system and a paper 2 way match
- Manual invoice entry into Oracle AP system
- Statement review and issue resolution
- Supports inventory management models that minimize holding costs, maximize fill rates and optimize official, perpetual inventory penetration
- Oversees annual physical inventories
- Works with Materials Management to maintain variances between actual, computer and GL values at a level within guidelines established by the Manager
Qualifications for materials clerk
- Read, interpret & communicate material management principles
- Write reports w/ proper format, punctuation, spelling & grammar, using all parts of speech
- Compute par levels, tax, freight charges, selling price or recharge amounts, ratio, proportions & percentages
- Calculate surfaces, volumes, weights & measures
- Communicate via telephone or in person w/ poise, voice control & confidence using correct English & well-modulated voice
- Ability to communicate in a language other than English preferred
4
Materials Clerk Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of materials clerk. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for materials clerk
- Prioritizes workloads, ensuring ITEM adds and changes are completed timely
- Conducts on going staff training and in-services related to staff needs or new products training related to Series
- Working knowledge of Microsoft Office Products and Windows based tools
- Receive requests for supplies and equipment, select items from inventory and load delivery vehicles
- Inventory supply areas and replenish supplies based on preset par-level quatities
- Receive incoming freight and compare receiving documentation with purchase order to verify accuracy of shipment
- Maintain a variety of department records, reports and files that are required to provide management with needed information
- Assists with the care and maintenance of department equipment and supplies to ensure smooth flow of work through the department
- Responsible for on-hand inventory levels and overall inventory values
- Promote optimal utilization of equipment, supplies, materials, and services
Qualifications for materials clerk
- Some community/college education preferred
- Moderate PC Literacy – Microsoft Office, shipping carrier manifest software, labeling
- Demonstrated ability to efficiently and accurately complete data entry
- Knowledge of working on or with a lean manufacturing line or team preferred
- Knowledge of export shipping requirements
- Skilled in working in a team setting
5
Materials Clerk Job Description
Job Description Example
Our growing company is looking for a materials clerk. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for materials clerk
- Performs clerical duties related to the allocation, distribution, substitution and administration of materials in inventory, warehouse or stock
- Coordinate MRB meetings on a weekly basis to review the disposition for non-conforming materials
- Maintain correct inventory on all parts for assemblies to accurately track in-house part stock
- Coordinate any necessary repairs to defective parts to ensure corrective measures are taken
- Release repaired material to the appropriate department for production continuance or to the shipping department to ensure NCM material is returned to the supplier
- Issue a Supplier Corrective Action Request (SCAR) letter to suppliers to inform the supplier of non-confirming material occurrences in order to control the supplier rating conformance reports to maintain quality parts from supplier
- Log in Non-Conforming Material Discrepancy Report (NCMDR) information into the computer system to maintain current information on defective parts
- Review, file and distribute proper documentation regarding defective parts to appropriate departments to process or return defective parts
- Review all non-conforming materials from production or receiving and verify the infomration associated with the material is accurate to ensure proper processing of the material
- Ensure all NCM materials are in a secured designated NCM lock up area on the production floor warehouse to ensure items are not used for production purposes
Qualifications for materials clerk
- Minimum one (1) year experience as a Materials Management Clerk or similar position
- Demonstrated ability to prioritize multiple tasks, goals and objectives of self and team highly preferred
- Obtain certifications and qualifications required to perform job, including hazardous material handling training
- Being available for extended workday and workweek overtime
- Must possess knowledge of inspection/examination procedures for classified/sensitive material
- One year of shipping, receiving, or distribution experience