HR Representative Job Description
HR representative
provides guidance and policy interpretation on Human Resources policies and procedures as well as Labor and Employment law.
HR Representative Duties & Responsibilities
To write an effective HR representative job description, begin by listing detailed duties, responsibilities and expectations. We have included HR representative job description templates that you can modify and use.
Sample responsibilities for this position include:
Provide guidance to client group on the use of transactional HR systems (MyHR, ), and information on company policies, benefits offerings and general supervisory best practices
Coordinates preparation, scheduling, and implementation of human resources processes such as salary review, performance management process
Approves personal data changes/collect documentation, as required
Cross-functional work with our HR Operations team to handle day to day HR data transactions for timely submission
Process appropriate, accurate and timely transactions in the HRMS systems including new hires, terminations, promotions, leaves of absence
Support leadership in attracting, developing and retaining talent to support achievement of business outcomes
Build and maintain effective relationships with l employees, agents and leadership
Recruit & manage the selection process for assigned positions
Conduct basic employee relations investigations including interviewing and documenting, consulting with HR Business Partners and Employee Relations leader
Coordinate training and development activities including identifying and scheduling facilitators, assembling materials and scheduling resources
HR Representative Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for HR Representative
List any licenses or certifications required by the position: PHR, SPHR, SHRM, HR, CP, BLS, HSK, SCP, STA, CSM
Education for HR Representative
Typically a job would require a certain level of education.
Employers hiring for the HR representative job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Human Resources, Business, Business/Administration, Education, Associates, Psychology, Human Resources Management, Human Resource Management, Communication, Industrial
Skills for HR Representative
Desired skills for HR representative include:
Company policies
Procedures
Excel
Current PC software products
Human resource principles and practices
Outlook
Labor law and HR best practices
Performance management
Documentation
Employment law
Desired experience for HR representative includes:
Uses a computer keyboard at least 80% of total work time
Ability to work overtime as needed on a regular basis
Bachelor’s degree preferred or equivalent HR experience
1+ years of experience in an HR Representative, Generalist or other HR role
Recruitment --establishing resources and relationships, best practices, to source viable candidates and build the talent pipeline to meet business needs
Employee engagement --Promoting employee connection with our values and enhancing commitment to our company goals
HR Representative Examples
1
HR Representative Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of HR representative. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for HR representative
- Hiring & New Employee Onboarding
- Position will assist in recruitment and selection processes as necessary, assist with field training initiatives, and support the administration of corporate compensation and benefit programs
- Design and conduct (or assists in conducting) training in areas such as employment practices, specific HR related topics to further the knowledge, understanding, and acceptance of programs and issues
- Assist line managers with the management of absence
- Maintain records for Equal Employment Opportunity and Affirmative Action Plans
- Process employee human resource transactions (such as benefits enrollment, dependent changes, address changes, retirements)
- Manage and execute portions of the HR calendar, as assigned by the HR Director, for the EEC division
- Will be in a customer service oriented environment assisting with questions in person, over the phone and via email
- Will serve as initial point of contact for questions and will need to transfer and act as a liaison for multiple departments
- Determines if inquiry resolved to customer’s satisfaction
Qualifications for HR representative
- Bachelor’s Degree strongly preferred with an emphasis in HR Management
- Proven ability to consult and influence others
- Ability to establish and leverage business relationships with internal and external partners and influence outcomes
- A bachelor’s degree from a regionally accredited university in human resources, business, or related field is required
- Robust organizational and project management skills
- Bachelor's degree in business administration, organizational behavior, human resources or labor relations
2
HR Representative Job Description
Job Description Example
Our growing company is looking for a HR representative. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for HR representative
- Creates Workday account for contingent workers
- Interacts with vendors on day-to-day administration within scope of the plan provisions and seeks resolution to employee issues
- Provides program input to COEs (e.g., program design, vendor management, program performance monitoring) as required
- Contributes to updating information on HR portal
- Contributes to testing and implementing improvements as needed
- Build organizational capability in Union negotiations in Italy
- Work closely with Human Resource Team and Stores Management in Italy to ensure that labor relations practices are consistent with operational strategies and legal requirements
- Administering payroll processing for location
- Process all new hire paperwork, application to benefits enrollment, create files
- Prepare basic HR paperwork such as offer letters, disciplinary action
Qualifications for HR representative
- Ability to proofread and self-review
- PC Skills (Office applications)
- Must be proficient in the use of Microsoft Office applications and in the operation of standard office equipment and software
- Minimum of three (3) years of progressively responsible human resource and labor relations experience at a generalist level
- This position will travel approximately 10-20% of the time
- Candidate must possess excellent communication, organizational, training and negotiating skills and have the ability to effectively interact with employees from senior management to the front-line
3
HR Representative Job Description
Job Description Example
Our company is hiring for a HR representative. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for HR representative
- Investigates as necessary health & welfare enrollment and payment issues in a support role
- Performs special duties utilizing specialized data processing, data evaluation, and statistical data and analytic
- Performs auditing functions by comparing and processing records, reports, and statements to ensure data relevance
- Assist in the day-to-day administration of benefit activities as needed
- Works Independently in a positive, responsible, and confidential nature
- Duties require accuracy, judgment and a high degree of initiative, discretion, and diplomacy
- Interface with Health & Welfare providers and Third Party Administrators (TPA)
- Ability to Independently anticipate changing priorities while completing daily activities
- Ability to assist in the interpretation and administration of health & welfare benefits according to Plan Documents
- Knowledge of payroll system
Qualifications for HR representative
- Multinational company experience in a service center environment
- Knowledge of HCM functions in Workday
- Well-developed computer skills in the Microsoft Office 365 environment
- Able to sustain a high standard of professional conduct even when under pressure
- Exercises integrity, resilience and confidence
- Associates Degree, Bachelor's degree preferred, min +2 years experience [in specific HR Function] role or equivalent combination of training and experience
4
HR Representative Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of HR representative. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for HR representative
- Identify and escalate inconsistent and incongruent processes, policies, and practices
- Provide input, insight, and feedback relative to the development and implementation of resource materials, tools, and shared service practices
- Present and provide anecdotal feedback and perspective to the Operational Effectiveness Team to shape objectives and enhancements
- Ability to lead, communicate change initiatives and facilitate teams
- Recruit all Salary and College Co-op candidates
- Attends Job Fairs
- Prepares General Announcements and Job Postings for distribution
- Maintains Ultipro process and related personnel data maintenance and integrity
- Generates reports and analyzes data
- Assists with Annual Performance Review process
Qualifications for HR representative
- General knowledge of human resources, benefits administration and payroll
- Bilingual in French is preferred, not required
- Minimum 2+ years of HR experience and/or HR certification
- Possess Bachelor Degree or equivalent qualification, preferably in Human Resource Management
- Good knowledge of payroll software utilization – Time Software
- Application knowledge of Fusion software, will be an added advantage
5
HR Representative Job Description
Job Description Example
Our company is growing rapidly and is hiring for a HR representative. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for HR representative
- Assist with local data entry needs into multiple systems
- Back-up team members on data entry and other administrative functions
- Lead and/or assist with organizing employee events, meetings, or services
- Be an Evangelist for HR projects, initiatives, and events to help promote a positive work environment
- Monitor/Manage data interfaces between eTime and various other systems and import/export data as needed using those interfaces
- Responsible for writing and reviewing technical documents and creating SOPs
- Extracting data from the E-time system using canned ADP reports
- Perform various data/security audits as needed
- Identify areas of improvement within the system, as it relates to Security profiles, Pay Rule setups and End User processes and then implementing those changes
- Perform routine/general transactions and correspondence based on customer requests
Qualifications for HR representative
- Minimum 2+ years of HR experience and/or HR degree
- 1-2 years of experience in employee relations and knowledge of employment laws and regulations
- Bachelor or Associate degree preferred
- Prepare and/or revise position descriptions and requisitions as requested by supervisors and track and update employment log per EEO requirements
- Assist and / or conduct meetings with various organizational levels to stimulate and provide cross - functional support and communication
- Assist in the communication and administration of employee benefit plan changes or new programs