Health Information Specialist Job Description
Health information specialist
provides training for new physicians in the use of multiple electronic medical record systems and the hospital dictation system and manages the OR Physician Suspension program.
Health Information Specialist Duties & Responsibilities
To write an effective health information specialist job description, begin by listing detailed duties, responsibilities and expectations. We have included health information specialist job description templates that you can modify and use.
Sample responsibilities for this position include:
Be responsible for obtaining physician signatures on orders, release of information functions, scanning and indexing documents into the electronic medical record (EMR)
Monitor incoming and scanned documents to ensure accuracy of the data being input into the EMR
Prep and scan all records into Horizon Patient Folder (HPF)
Provide support in the area of Release of Information (ROI)
Respond to requests for patient information for continuing care of patient, for other requests such as insurance and legal purposes, and confirm authorizations for such requests, as required
Keep abreast of changes in State and Federal laws as they relate to confidentiality and release of protected health information (PHI)
File and scan records, manage the release of information, HIPPA, protected health information (PHI), retention guidelines, and documentation requirements
Ensure accurate printing of records for all requests and creates billing form to process for payment
Ensure appropriate documentation accompanies the chart for each patient appointment
Assembles all documents in appropriate order as outlined in chart prep policy and chart in correct order
Health Information Specialist Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Health Information Specialist
List any licenses or certifications required by the position: BLS, RHIA, RHIT, CCS, GENESIS, CPC, CIC, ODH, PSI
Education for Health Information Specialist
Typically a job would require a certain level of education.
Employers hiring for the health information specialist job most commonly would prefer for their future employee to have a relevant degree such as Associate and Bachelor's Degree in Health Information Technology, Science, Healthcare, Health Sciences, Medical, Health Information Management, Associates, Communication, Medical Terminology, Computer
Skills for Health Information Specialist
Desired skills for health information specialist include:
Company and facility software
Content and location of documents in EHR
EMR
Eclypsis
IDX
META
Soarian
Spheris
Electronic Medical Record system
Medical record laws and HIPAA requirements/regulations
Desired experience for health information specialist includes:
Retrieves records from the scanning shelf and performs scanning process according to procedure and within established time frame
Identifies needs of co-workers and helps out to ensure scanning does not fall behind as a department
Maintain confidentiality of records, patients, employee or medical center information at all times
Facility HIM, Workflow Trigger and Coding Pend for Queues), which requires research and analysis to
Determine the appropriate action to be taken
Researching and analyzing while utilizing Meditech and HPF
Health Information Specialist Examples
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Health Information Specialist Job Description
Job Description Example
Our company is growing rapidly and is looking to fill the role of health information specialist. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for health information specialist
- The accounts, and ensuring the accounts move through the system
- Assists in resolving accounts in the eRequest queue, which includes, but is not limited to, payment window
- Accounts, requests for sterilization forms and pre‐certifications
- May coordinate or be instrumental in the physician suspension process, evaluating if documentation or
- Circumstances warrant a physician be put on suspension and creating the list of recommended suspensions for
- Incomplete record status and suspension letters and in making physician calls
- Provides support to the birth certificate process, if L&D services are available, which requires interacting with
- Parents, using diplomacy and sensitivity, to obtain accurate information required by the state for birth
- Certificates and acknowledgment of paternity (AOP) forms
- Duties of a birth certificate clerk
Qualifications for health information specialist
- Assumes responsibility for the HIM department when HIM leader is unavailable, with the ability to handle the
- Majority of issues and inquiries that may arise
- Assists the HIM Leader in gathering statistics for HSC reporting, to include documentation for timeliness of
- History and Physicals and Operative Reports
- Proficient in addressing physician questions, issues and any training needed for the HPF system and providing
- Training to any external reviewers or HPF users
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Health Information Specialist Job Description
Job Description Example
Our growing company is looking to fill the role of health information specialist. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for health information specialist
- Preparing/maintaining medical records and responding to correspondence
- Photocopy or scan patient records
- Research location of charts
- Demonstrate flexibility to accommodate changes in workload assignments and react calmly and effectively in stressful situations
- Ability to multitask, set priorities and maintain an organized work environment with the added ability to work independently and set priorities under minimal supervision
- Maintain a safe physical and emotional environment for staff and visitors, considering individual needs
- Adhere to established company compliance, policies, procedures and protocols
- Utilize general phone skills with a background in customer service
- Resolves accounts in assigned HPF/MPF work queues
- Proficient in addressing physician questions, issues and any training needed for the HPF/MPF system and providing training to any external reviewers or HPF/MPF users
Qualifications for health information specialist
- Provides customer service to Dental patients either in person or by telephone
- Provide custodial services for medical records, including indexing, record retrieval, and storage
- Collect, assemble, and audit client’s charts for proper ICD-10-CM diagnosis coding, signatures, indexing, and related standards
- Input of the ICD-10-CM codes assigned and recorded in the client’s records and process admission referrals
- Audit Minimum Data Set (MDS) for completeness
- Respond to and document requests for information
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Health Information Specialist Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of health information specialist. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for health information specialist
- Have direct patient contact, assisting patients with questions on birth certification documentation
- Work closely with the state of Alaska bureau of vital statistics to provide detailed information for birth certificate records
- Collaborate with a variety of hospital staff and physicians to produce and retrieve reports in an efficient manner
- Produce report(s) for QI indicators
- Functions as a super user for new software applications or upgrades in existing applications and assists in training of assigned team members
- Provides back up coverage as needed
- Protects the privacy and security of medical records to ensure that confidentiality is maintained
- Provides outstanding customer service to all HIM customers, UTSW clinics and other UTSW departments when answering phones, assisting with health information management questions, and concerns or as the appropriate need arises
- Review clinical documentation as part of the Health Information Management (HIM) admission, recertification, and discharge process
- Complete work in a manner that supports Health Information Management data integrity standards
Qualifications for health information specialist
- Clinical experience preferred Experience
- One (1) year in acute care transcription of discharge summaries, H&Ps, operation reports, consultation reports, and radiology exams
- Ability to utilize a variety of hospital information systems
- Expert knowledge of medical record analysis, HIPAA
- Completion of college level course in Anatomy and Physiology
- RHIT, RHIA and/or CHP
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Health Information Specialist Job Description
Job Description Example
Our company is growing rapidly and is looking for a health information specialist. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for health information specialist
- Convert records to correct chart order when appropriate
- Perform quality checks in medical records for updated information such as allergy list, medications, current face/demographic sheet, patient labels, TD color coded numbering and bar code labels
- Scan medical record reports into Epic, using the PMC established Scanning guidelines
- Follow up with the provider and/or Supervisor as necessary to resolve any found issues
- Assist with daily updates of provider schedules
- Provide job training, as directed by supervisor and/or HIM manager, to new employees in accordance with established procedures and practices
- Monitors and manages the physician suspension process
- Verifies admission and discharge dates for insurance purposes
- Coordinates third party audits
- Accurately and timely processes Certificates of Live Birth, updates newborn names and responds to related inquiries
Qualifications for health information specialist
- Experience mapping workflows and identifying data system requirements
- Experience using electronic health technology to support patient care
- Two or more years of professional experience leading, overseeing, or managing an implementation, project, or complex process from beginning to end
- Three or more years customer service / information security experience
- Prepares, indexes, and scans protected patient health information documentation in the electronic medical record while ensuring quality
- Performs quality checks of scanned medical documents within the established guidelines without co-worker bias
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Health Information Specialist Job Description
Job Description Example
Our company is searching for experienced candidates for the position of health information specialist. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for health information specialist
- Researches unidentified fetal monitor strips, and follows-up to ensure they are assigned to the appropriate patient
- Responds to patient record requests and inquires in a courteous, timely and confidential manner
- Abstracts Facility Worksheet completely and accurately
- Provides departmental cross coverage as necessary
- Answers phones and processes physical chart retrieval requests
- Destroys scanned documents after appropriate retention period
- Developing and documenting comprehensive and/or strategic literature search strategies
- Developing and applying innovative literature search approaches using text analytics
- Perform regulatory, technical reviews of charts
- Manage the release of information in accordance with Health Insurance Portability and Accountability Act (HIPPA) and Protected Health Information (PHI)
Qualifications for health information specialist
- Minimum one (1) year office work experience required
- Experience working with patient medical records, or in a medical setting, preferred
- Ability to work productively and solve problems
- Ability to work well independently and with all co-workers
- Demonstrated ability to use PCs, Microsoft Office suite (Outlook, Word and Excel), and general office equipment (i.e., printers, copy machine, FAX machine, ) required
- A Master’s degree in Public Health, Information Science, or a related field and at least 1 year of relevant experience