Executive HR Job Description

Executive HR Job Description

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Executive HR provides guidance regarding local company policy and process, employment law and regulations to HRBP from other Business Units outside the country, HR Shared Services or management from other Service Line/Line of Business' with people based in country.

Executive HR Duties & Responsibilities

To write an effective executive HR job description, begin by listing detailed duties, responsibilities and expectations. We have included executive HR job description templates that you can modify and use.

Sample responsibilities for this position include:

Follow up with hiring managers on headcount approvals
Follow up on recruitment status with agencies
Handle candidate offer, on-boarding process and first day orientation
Carry out ad-hoc analysis and projects including benefits analysis, involvement with employee engagement activities etc
Implement various learning activities according to plan
Overall admin support for the department
Compliance with all internal controls headcount and salary approvals, HR authorities
Maintaining required records for the Executive and department
Analyze and enter employee transactions applying business and payroll rules and policies in Oracle HRIS system (new hires, changes/adds/updates/terminations )
Work closely with Staffing Team and onboarding teams to ensure timely creation of employee ID’s & set employees in payroll system for timely processing of salary

Executive HR Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Executive HR

List any licenses or certifications required by the position: SPHR, PHR, HR, SHRM, SCP, CP, ID

Education for Executive HR

Typically a job would require a certain level of education.

Employers hiring for the executive HR job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and University Degree in Business, Human Resources, Education, Business/Administration, Accounting, Management, Human Resource Management, Graduate, MBA, Associates

Skills for Executive HR

Desired skills for executive HR include:

Payroll administration and pension regulations
Local country Employment Act
Local employment regulations
Pension and other related issues
Tax practices
Full life cycle of the sales process from prospecting to close
Languages an advantage
MS Office package
Employment Ordinance of Hong Kong
Function and an understanding of Flex business

Desired experience for executive HR includes:

Create, maintain and update workflow form OR direct entries into HRIS for these transactions
Troubleshoot and resolve any issues with records in HRIS
Drive ownership of HRIS data across entities on an end to end basis
Exceptional executive communication skills – both written and oral
Powerpoint mastery with an artful eye•Act as a liaison to other executive assistants on administrative issues• Excellent management and maintenance of multiple confidential schedules
Ensure all global, regional and local processes for staff requisitions and recruitment are met

Executive HR Examples

1

Executive HR Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of executive HR. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for executive HR
  • Support any other adhoc HR projects and responsibilities
  • Assist with all benefit administration including group health insurance, vacation, sick, person, leave of absence, jury duty pay, retirement plan
  • Coordinate all other pre-selection activities, including drug testing
  • Work with broader HR team to test and gain user acceptance for all development and upgrades
  • Leads the HRIS function in managing the day-to-day activities to support HR and other inter-related functions
  • Promotes proactive approaches using the HRIS to solve business needs/problems, while also enhancing the understanding and acceptance of the HRIS capabilities
  • Manages all aspects of the planning, development, testing, implementation, customer reporting and user support for the HRIS system
  • Ensure HR compliance & data stewardship for process area
  • Generate Letters of Appointment
  • Responsible for workforce creation/updates in HR Central system for Regular / Fixed Term / Intern / Re-employed & for Conversion from Fixed Term to Regular employment
Qualifications for executive HR
  • Minimum of a Bachelor's degree in Business, Finance or Information Systems
  • Project Management certification, PMP or equivalent experience preferred
  • Experience at BCG or other professional services firm in a business partnership role
  • Minimum of 7 - 10 years of applicable experience managing, supporting and implementing applications, preferably HRIS applications
  • Proven ability and success in managing challenging technical, custom and package software implementation projects on a global level
  • Strong project management and organization skills – translating large, complex issues/objectives into effective work plans
2

Executive HR Job Description

Job Description Example
Our company is looking to fill the role of executive HR. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for executive HR
  • Order and maintain supplies, arrange for equipment maintenance
  • Ensure legal compliance throughout human resource management
  • The ideal candidate will be a highly trustworthy, loyal, hardworking professional who is team oriented, extremely agile and intuitive
  • Performs daily work with medium complexity, including monthly payroll calculations, payroll registers, final payment calculation, data input in payroll system, foreign employees tax clearance computation, preparation of employer's return, preparation of local pension filing, Benefits administration, work permit applications, HR related matters
  • Co-ordinate and administer internship and training programs
  • Administer leave and benefits programs
  • Maintain HR database and employees’ Personnel files
  • Serve as a contact point for employee and liaise with third party vendors in resolving system issues or enquiries
  • Co-ordinate work visas per statutory requirements
  • Support expatriate management matters
Qualifications for executive HR
  • Complete relevant regulatory surveys for the country
  • Review and complete Country Compliance Checklist
  • Must have basic PC knowledge, minimum typing speed of 35wpm, ability to write and communicate professionally, bi-lingual fluency a plus
  • Must be hospitality oriented, and possess the ability to work under pressure
  • Should possess the ability to complete multiple tasks simultaneously
  • Knowledge of office routine and procedures, and business organization and practices is required
3

Executive HR Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of executive HR. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for executive HR
  • Source and use effective hiring tools such as Linkedin, local websites, referral and other networks to maximize the candidate pools
  • Build talent database for junior to senior level for Takeda Vietnam
  • Possesses good interviewing skills and able to provide valuable feedback about candidate’s suitability
  • Documentation of meeting results, recording notes, follow-ups
  • Coach and guide managers in people management challenges
  • Manage team meeting meeting schedule, coordinate agenda and materials for multiple staff meetings
  • Manage calendars for multiple senior team members
  • Invoice expense processing and oversight
  • Manage the efficient and quality operations of global shared services programs, including tuition and electric/ hybrid vehicle reimbursement, immigration processing
  • Develop overall HR governance and compliance oversight plan to ensure the function is meeting stated goals and objectives
Qualifications for executive HR
  • Skills - Grammatical, spelling, editing proofreading, Word Processing, Organizational - time management, workflow
  • Clear focus on attention to detail and a flexible “can-do” attitude
  • Bachelor’s degree in Human Resource Management/ any related disciplines or equivalent
  • Well versed with the Malaysian employment related laws, familiar with statutory requirements and current HR practices
  • Sound HR working experience within the South East Asia countries is a plus
  • Familiar with Employment Pass/ Professional Pass applications
4

Executive HR Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of executive HR. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for executive HR
  • Compose and draft documents for meetings, presentations, conferences, seminars, and reports
  • Performs daily work with medium complexity, including monthly payroll calculations, payroll registers, final payment calculation, data input in payroll system, preparation of employer’s return, preparation of local pension filing, Benefits administration
  • Provide support to HR Mobility team on all aspects of mobility operations, not limited to system update, reporting matters, expatriation and repatriation administrative logistics
  • Liaison with external vendors on invoicing and billing matters
  • Liaison with internal finance teams on billing, intercompany cost charging processes and monthly assignee staff cost reporting and taxation matters
  • Handle bi-monthly reconciliation of hypothetical tax collections and annual reconciliation of hypo tax refunds to JVs and subsidiaries
  • Process and validate claims from international assignees for the monthly payroll inclusions
  • Communicate payroll instructions to vendor and conduct 1st level validation
  • Provide assignment cost input to Mobility Manager for the annual financial year end budgeting for international assignees
  • Periodic review of business travellers report from corporate travel desk to ascertain travelling pattern does not lead to potential tax/PE exposure
Qualifications for executive HR
  • 3+ years of executive assistant experience supporting a senior executive highly preferred
  • Minimum 3 years experience as a successful business experience supporting executives in a fast-paced environment, quickly changing, and highly ambiguous environment
  • Prior experience supporting Benefits, Leave of Absence, Payroll, Staffing, or a related HR function Basic to intermediate knowledge of federal, state, and local employment laws and compliance requirements
  • Develops and enhances business partnerships by fully engaging and building trust with our client’s key decision makers to drive client satisfaction, retention, and an overall positive client experience for the Major Accounts Comprehensive Services clients
  • Partners with ADP Sales for sales opportunities through communication of the business, governance, and service delivery model through sales presentations for prospective clients
  • On an annual basis, creates a strategic account review and determines goals and objectives for the upcoming year
5

Executive HR Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of executive HR. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for executive HR
  • That you are able to prioritise and use your judgement to manage your stakeholders expectations and deliver on time
  • Problem solving, you can identify issues and find solutions
  • That you can be flexible and deliver your day to day commitments without being phased by unexpected tasks which may interrupt that
  • That you like learning and are always looking for opportunities to improve and develop
  • The ability to communicate with all levels of the business in both written and verbal form
  • Careful, independent and reliable support, even under pressure
  • That you thrive working with many people in a fast-growing and dynamic company
  • Designs, oversees HR strategies that align with business objectives
  • Assess changing workforce and business directions, analyze emerging trends, and seek opportunities to develop or expand HR programs in support of strategic business objectives
  • Actively participate in the preparation of presentations for Senior Management and the Firm’s Compensation Committee of the Board of Directors
Qualifications for executive HR
  • Ability to quickly learn quickly and a desire to and aptitude for learning new concepts on the job
  • Application, renewal and cancellation of various types of work passes & related passes
  • Diploma in Business, HR Management
  • Well versed in Employment Act
  • Leadership ability to work and lead different set of people and people at all levels
  • Ability for creative and cost effective initiatives –any time

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