Event Planner Job Description
Event planner
provides event logistics, marketing, and strategy support for major events, working with event marketing colleagues within the businesses.
Event Planner Duties & Responsibilities
To write an effective event planner job description, begin by listing detailed duties, responsibilities and expectations. We have included event planner job description templates that you can modify and use.
Sample responsibilities for this position include:
Possessed knowledge of the Firm's different businesses and how their particular area or function fits into the "big picture"
Sourcing,negotiating and managing all contracts and vendors ie
Keeping updated on venue developments/new venues, speakers
Managing flow of information between Firmwide Marketing and the BU eg
Supporting other team members (Senior EventManagers) on overall programme logistics, production and implementation asrequired
On-site support for larger conferences
Producing detailed proposals for events
Managing registration lists, databases and RSVP's
Co-ordinating venue management, caterers, stand designers, contractors and equipment hire
Ensuring insurance, legal, health and safety obligations are adhered to
Event Planner Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Event Planner
List any licenses or certifications required by the position: CMP, PMP, TIPS, APICS, CIS, CMM
Education for Event Planner
Typically a job would require a certain level of education.
Employers hiring for the event planner job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Marketing, Hospitality, Education, Associates, Communications, Business, Public Relations, Hospitality Management, Management, Business/Administration
Skills for Event Planner
Desired skills for event planner include:
Word
Excel
Microsoft office software
Microsoft Outlook
Outlook
Event planning process
With a focus on logistics
Microsoft Office
Firm's different businesses and how their particular area
Function fits into the "big picture"
Desired experience for event planner includes:
Liaising with clients and designers to create event collateral
Responsible for post event reconciliation and budgeting
Liaising with marketing and PR colleagues to promote the event
Post-event evaluation (including data entry and producing reports for event stakeholders)
Executes a wide range of small-scale and more complex proprietary, hosted and third party events including, but not limited to panels, receptions, tradeshows, conferences
Plan 15-20 highly complex events across the U.S. within a calendar year
Event Planner Examples
1
Event Planner Job Description
Job Description Example
Our company is searching for experienced candidates for the position of event planner. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for event planner
- Review space requirements and manage event site selection process and contract negotiations with hotels for rooms, meeting facilities, food and beverage selections, A/V equipment
- Serves as main contact with institutional and corporate clients to ensure the highest level of service
- Produces all client facing and internal event materials to ensure brand standards are maintained
- Site Selection / Contract negotiations
- Plans and executes sales and marketing event programs for assigned Business Units
- Develops and manages relationship with marketing and/or sales lead in region based on assigned Business Unit
- Manages the creative process, including invites, event production, audio visual requirements
- Supporting other team members on overall program logistics, production and implementation as required
- Regular travel for site inspections and on-site management of live events to ensure full coordination of logistics and on-site team
- Manage the overall annual calendar of events and collaborate with IT Leaders in Europe, India & Asia to ensure Global participation
Qualifications for event planner
- Partner with a multitude of internal and external business partners, including various vendors
- Manage relationships with outsourced entities to design, plan, negotiate and execute the logistical elements of executive meetings and events
- Provide proactive consultation on related budgetary and logistic issues to senior business leaders, managers and associates
- Provide post-event reporting and analysis and insights to business partners, management and others
- Utilize project management skills to plan and execute business meetings and events
- Coordinate, facilitate and manage all travel, meeting, and special event activities for aligned business partners within the enterprise
2
Event Planner Job Description
Job Description Example
Our company is looking to fill the role of event planner. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for event planner
- Manage all created material in a central repository for consumption of IT individuals that where unable to attend in person or during the scheduled event
- Coordinate all logistical aspects – registration/scheduling, room set up, technology, catering, and participant travel arrangements
- Conduct site research and make recommendations on meeting locations
- Develop an efficient process for attendee registration
- Prepare and communicate site-specific logistical instructions for participants
- Manage overall plan within budget guidelines
- Act as the point person for all events and be on call to respond and resolve site issues
- Liaises with clients to discuss the product/service to be promoted, defines target group and creates the media and distribution lists
- Conceives a cost effective project campaign with the business to efficiently impart the desired product value
- Arranges a wide range of small-scale and more complex proprietary, hosted and partnered events to promote our products and organisation including, but not limited to training, receptions, tradeshows, seminars, internal communications, conferences/thought leader panel sessions and partnered events
Qualifications for event planner
- Extensive Travel (50%) to events and scoping event venues
- A minimum of 5 years’ meeting and event planning experience for large scale, complex corporate or government and/or entertainment industry events
- Fluent English (read, spoken and written) a must
- Fluent Written and spoken English a must (Spanish a plus)
- 1-2 years of hospitality field experience (corporate, association, DMC, hotel)
- Ability to handle politics and conflict resolution
3
Event Planner Job Description
Job Description Example
Our company is looking to fill the role of event planner. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for event planner
- Remains well informed of changes in the industry, suppliers and new technologies being developed
- Ensures successful format development and implementation of partnered and proprietary programs that drive business results
- Manages Marketing and client relationships as it relates to each specific event
- Provide event strategy guidance to ensure timely communication and best practice
- Integrate event activity with other sales/marketing/product team priorities to drive consistent brand messaging / integrity across campaigns
- Work with Marketing and business units to create event opportunities that drive the business forward
- Execute a wide range of small-scale and more complex proprietary, hosted and third party events including, but not limited to panels, receptions, tradeshows, conferences
- Demonstrate expertise in event production, vendor negotiation, event contract procedures, logistics, and audience management
- Ensure successful format development and implementation of third party and proprietary programs that drive business results
- Infuse customized, creative, out-of-the-box ideas and solutions for events
Qualifications for event planner
- Candidate must possess strong interpersonal, organizational and communication skills with the ability to adapt to frequent change and short lead times
- Ability to engage an audience through effective content creation
- Developing new markets or audience groups alongside the sales function - helping to develop the sales strategy
- Knowledge of Financial Markets and the terminology
- C-Level stakeholder management
- Comprehension of European languages is an advantage
4
Event Planner Job Description
Job Description Example
Our company is hiring for an event planner. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for event planner
- Ensure compliance to budget, expenses, and reconciliations on a per event basis
- Delegate administrative tasks to supporting Event Coordinator
- Provide support to Senior Event Planner and the Team Leader on special projects
- The ability to suggest & enhance functionality on event management / tracking systems
- A strong understanding of social media networks
- The ability to work independently & flexibly (travel and extended hours) under tight deadlines
- A track record of success in working in and influencing a fast-paced, fast-growing global organization
- The ability to effectively lead and influence internal/external partners towards intended and successful results
- Demonstrated the ability to make sound decisions consistent with business needs
- Agenda Development
Qualifications for event planner
- Government industry interest and understanding a plus
- Take ownership and fully manage small, medium or large scale events from conception through to reconciliation, to include pre-event organization, management of budget, execution onsite including management of staff and presentation of final cost analysis
- Provide pre-event and onsite training to other Event Planners, rooming list, transportation, event budgeting, food & beverage, activities
- Partner with Supply Management on all supplier contracts which are $75,000 and above
- 2-3 years’ administrative experience preferably in event production, publications and/or project management
- Internal & External Communication Strategy
5
Event Planner Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of event planner. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for event planner
- Tradeshow/Industry Conference Booth Oversight
- A/V Set Up
- Post Event Follow up & Surveying
- Sponsorship Activation
- Budget preparation and reconciliation
- Assist and contribute to the coordination of all aspects of conferences, meetings and events (pre-planning, onsite execution and post event wrap up)
- Assists with the scheduling and booking of event space
- Provide coordination and project management to ensure event success
- Publicizes and markets events to raise awareness and drive high levels of attendance and participation by targeted audience
- Coordinates event details such as meeting room setup, attendees experience and onsite client management
Qualifications for event planner
- Post-event details such as surveys and processing of final invoices
- Update and maintain Master calendar of events
- Coordinate event logistics, including registration, attendee tracking and maintaining lists for events
- Serve as the liaison for student public health organizations, student ambassadors and event volunteers
- Assist with administrative duties including correspondence processing, name badges, creation of event binders, briefing documents, contracts and other administrative functions for each event
- May hire and oversee support staff, students and contingent event staff