College Assistant Job Description
College assistant
provides ongoing education and technical training for team members, which include SMHS initiatives, financial and effort management systems, accounting principles, and GWU/Federal/sponsor policies and procedures.
College Assistant Duties & Responsibilities
To write an effective college assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included college assistant job description templates that you can modify and use.
Sample responsibilities for this position include:
Expert knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint)
Create internal/external correspondence using Microsoft Office products (Excel, PowerPoint, Word, ) create correspondence and/or log activities in client management system (Siebel)
Gathering information, preparing reports, and preparing presentations using Microsoft Office products (Excel, Word, PowerPoint)
Become an advocate of College of Charleston Dining Services in social media spaces and via in-person customer service engaging in dialogues and responding to questions where appropriate
Recruits and trains 60 residential staff at various levels ensuring staff members uphold university and program policies
Responsible for developing and recommending changes to program policies
Uphold and apply program and university policies such as the Minors Policy and HSSC Program Handbook
Detail oriented, analytical, PC proficiency in word processing, database applications and spreadsheet design
Knowledge of general office procedures, protocol and professionalism
Assists in updating the Student and Advising Handbooks and the Department’s Standard Operating Procedures
College Assistant Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for College Assistant
List any licenses or certifications required by the position: CPR, BLS, ELL, DOT, ASHA, DEA, CALI, ACLS, ELLI, ABPTS
Education for College Assistant
Typically a job would require a certain level of education.
Employers hiring for the college assistant job most commonly would prefer for their future employee to have a relevant degree such as Master's and Collage Degree in Education, Nursing, Teaching, Graduate, The College, Business, Faculty, Management, Communication, Associates
Skills for College Assistant
Desired skills for college assistant include:
Departments in the store to provide daily support
Direction
Guidance to customers and team members
Creative teaching and learning methodologies
Education techniques
Governmental regulations pertaining to student records
Innovative
Methodologies
Program planning
General written standards and procedures utilized
Desired experience for college assistant includes:
1 or more years of experience in a role delegating tasks to other employees and/or coordinating the tasks of 2 or more employees
Requests, orders and compiles supporting documentation for the processing of loan applications
Coordinates the closing process
Provides administrative support for assigned Commercial Lending Management, such as preparing and reviewing reports, maintaining files, and calendar management
Greeting clients and manage reception area
Schedule and communicate in-office appointments for client meetings follow-up calls and confirmations
College Assistant Examples
1
College Assistant Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of college assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for college assistant
- As an Associated Person, process clients forms and checks
- Compile client data and research
- May communicate with institutional administrators and act as liaison with consultants
- Order and maintain office supplies and marketing materials
- Schedule and set-up internal meetings/conference calls/catering as required
- May act as liaison for vendors and ensure payment of office-related invoices
- Assist teammates
- Process paperwork for substitute faculty on Saturdays
- Develop and implement the social media and public relations strategy, coordinating with the sales and marketing team across campus to ensure its effectiveness
- Manage social media and public relations campaigns and day-to-day marketing activities
Qualifications for college assistant
- Three to five years of administrative support experience preferred
- Greets visitors and directs them to the appropriate person or department
- Makes copies of correspondence or other printed material
- Prepares and sends payroll information as scheduled
- Assist Marketing Manager with meal plan sales
- Manage presence on social networking sites including Instagram, Facebook, Twitter
2
College Assistant Job Description
Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of college assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for college assistant
- Assist in the planning and execution of large-scale special events in the dining halls
- Basic knowledge of Adobe Creative Suite preferred
- Works with Marketing Coordinator to make daily updates to the Company Website including menu correctness, video content, and written content
- Oversee student peer-to-peer marketing team
- Assist in the management of marketing intern
- Administers the day-to-day student life experience for the High School Summer College program participants including student activities, student conduct, and orientation
- Serve in the on-call rotation for crisis management and students of concern during the program
- Conducts midterm and final evaluations of residential staff members
- Collaborates with HSSC staff to administer participant and staff program evaluation
- Contributes to the Summer Session and HSSC annual assessment report including data analysis and recommended changes
Qualifications for college assistant
- Ability to juggle multiple projects while meeting deadlines, producing high quality work and projecting a positive attitude
- Basic knowledge of Apple Operating System
- Liaise with various campus offices such as Residential Education, Title IX, Housing and Dining, and Stanford Pre-Collegiate Studies to provide program support
- Represent the program to students and families during student conduct and crisis management situations
- Assist in developing the residential staffing budget
- Work closely with the Summer Session finance team to uphold program spending philosophy
3
College Assistant Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of college assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for college assistant
- Participate in planning Welcome Weekend activities for students and families
- Supervise 60 residential staff members and responsible for continued training throughout the program
- Serves as the manager on various projects necessary to administer the HSSC program - such as student and staff housing assignments - delegating tasks to other HSSC and Summer Session staff members and following up to ensure project completion
- Welcome each guest in a hospitable, courteous, and friendly manner
- Ensure each guest receives a friendly farewell
- Accommodate the needs and requests of guests such as refilling beverages, providing silverware
- Assist with light clean as you go GB cleanliness by wiping down with sanitizer towel as needed
- Pro-actively manage Director's calendar Compose and prepare confidential correspondence, reports, and other complex documents
- Tracking of purchase orders, outside spend and processing invoices
- Create, complete and close out all work orders using TMA
Qualifications for college assistant
- Three work references
- Exercise extreme judgement and professionalism in dealing with client, vendors, and employees
- Serve as the first point of contact for HR questions and inquiries
- Post online job applications using ICIMS
- Support New Hire Orientation, and all new hire paperwork
- Monitor, prepare and process payroll using Kronos
4
College Assistant Job Description
Job Description Example
Our company is looking for a college assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for college assistant
- Teaches, Manages and provides positive and constructive feedback
- Manage general office needs, including supplies, mail, general communications
- Process gifts and donations within one business day, providing support for donors, faculty and staff colleagues with gift questions
- Coordinate and handle scheduling and meetings between advancement staff, faculty and donors, including setting up on and off campus appointments and creating weekly agenda of topics for team staff meeting
- Process invoices, purchase orders and expense reports and communicate with CU accounting department to address any issues and obtain approvals
- Develop and implement effective travelling strategies and systems for development officers and other team members, including booking travel, creating necessary trip paperwork, scheduling out-of-state donor visits, collaborating with university partners to coordinate travel for DOs and faculty partners, and working alongside events manager
- Manage team’s budget
- Manage the team’s facility needs
- Hire and manage student assistants to accurately and reliably provide support for ongoing administrative processes and projects
- Act as liaison to advisory boards as assigned
Qualifications for college assistant
- Extensive knowledge of computer software programs and Apple devices
- Excellent interpersonal skills and ability to work well with all levels of the organization
- Experience in using a Payroll System, preferably Kronos
- Desire and capable of growing into a Leadership position
- ASE Certified • Bachelor's Degree
- Photoshop and Adobe preferred
5
College Assistant Job Description
Job Description Example
Our company is looking to fill the role of college assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for college assistant
- Interpret laboratory data when necessary
- Follow and ensure safety procedures
- Generate gift agreements and work with Gift Administration, donors and campus colleagues to manage the routing and approval process
- Assist with special events as needed, including nights and weekends
- Expert knowledge of Business English, spelling, punctuation and grammar
- Expert ability to manage multiple tasks simultaneously, adapt to changing priorities, manage time and meet deadlines
- Proven data entry skills with ability to input information accurately
- Excellent ability to work with accuracy and attention to detail and solid knowledge of money handling and mathematics
- Manages the requisite calendars, coordinating calendars with university offices, faculty, students, management and external parties to set up meetings and supervise the arrangement of related logistics such as site locations, reservations, travel arrangements, audio-visual equipment, catering
- Provides daily briefing for the department/function including calendar, agendas, and background material as needed
Qualifications for college assistant
- Must be detail oriented, self motivated, and highly organized and must be able to work in a professional environment
- Able to organize and maintain volumes of paper files
- Requires strong computer skills, flexibility, excellent interpersonal skills, and the ability to work well with all levels of internal management, faculty, staff, students, and vendors
- Experience providing customer service related to technology/software setting
- Familiarity with medical lab testing (titers) and lab results
- A demonstrated ability to prioritize and manage timelines and schedules with attention to details