Clerical Supervisor Job Description
Clerical supervisor
provides support for Microsoft Office Cloud products, Windows and Mac operating systems, network connectivity and enterprise applications.
Clerical Supervisor Duties & Responsibilities
To write an effective clerical supervisor job description, begin by listing detailed duties, responsibilities and expectations. We have included clerical supervisor job description templates that you can modify and use.
Sample responsibilities for this position include:
Assist with the drafting and set-up in Lotus and/or Excel of pro forma participation statements
Supervise daily operations
Prepare the more complex recurring participation statements and assist with the preparation of multi-year participation statement updates
Review and researches participation statements prepared by other accounting clerks
Perform research as required to insure the accuracy and completeness of participation statements and to insure compliance with overall departmental policies and procedures
Review and/or prepare complex breakeven calculations involving cross-charging of participations between payees
Oversee the preparation of quarterly gross receipts schedules for submission to the Residuals Department
Prepare vouchers, check and wire transfer requests for approval and input to Acenza
Prepare and input journal entries into PeopleSoft
Perform other related accounting duties as assigned including research, reporting and ad hoc analysis projects
Clerical Supervisor Qualifications
Qualifications for a job description may include education, certification, and experience.
Education for Clerical Supervisor
Typically a job would require a certain level of education.
Employers hiring for the clerical supervisor job most commonly would prefer for their future employee to have a relevant degree such as Associate and Bachelor's Degree in Associates, Medical, Education, Business, Business/Administration, Health, Management, Health Administration, Human Resources, Accounting
Skills for Clerical Supervisor
Desired skills for clerical supervisor include:
Excel
Medical terminology
Basic arithmetic
Computers and their applications
Electronic medical records
Lean
Microsoft Office programs
Office procedures and practices
PC based applications
Telephone systems and supervision of PBX operators where needed
Desired experience for clerical supervisor includes:
Ensures that all staff members have a clear definition of their work responsibilities and the department's expectation for performance
Respond to inquiries and complaints from patients, families and other depts
Administer Human Resources and Payroll tasks for clerical staff – approve payroll time, run necessary reports, monitor attendance (including overtime, PTO/PTU usage/banks), oversee FMLA/Leave/Tuition
Supervises all billing activity, including ensuring the accuracy of all encounters, daily billing reports, daily deposits and other health insurance and managed care processing
Research and resolve issues to meet customer needs
Bachelor's Degree in Business or Health Care Administration or other related field
Clerical Supervisor Examples
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Clerical Supervisor Job Description
Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of clerical supervisor. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for clerical supervisor
- Supervises, interviews and hires clerical and medical record personnel
- Provides and coordinates all orientation and training
- Mentors staff, monitors performance, completes performance evaluations and conducts disciplinary procedures
- Monitors and coordinates appointment scheduling, patient registration, patient discharge, co-payment collection, record tracking and charge entry
- Oversees referral and pre-certification processes
- Ensures procedures and processes are communicated and followed
- Collaborates to develop and implement new systems and special projects to improve of patient flow
- Functions as liaison on patient flow and access special projects
- Monitors daily work load and assigns tasks
- Monitors and completes payroll requests
Qualifications for clerical supervisor
- Must be able to communicate effectively with physicians, patients and various medical personnel
- Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency
- Incumbent will have access to records containing social security numbers in the performance of job duties
- Ability to collect, evaluate and analyze data relating to clerical functions such as inventories and report writing
- Ability to train staff on clerical procedures
- Ability to follow office procedures & practices, organize & maintain filing systems
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Clerical Supervisor Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of clerical supervisor. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for clerical supervisor
- Develops and maintains quality monitoring measures
- Creates reports as requested
- Supervisory responsibilities include planning, coordinating, prioritizing the workload, work schedules and objectives of front desk staff
- Trains employees in the use of computerized clinic system, medical records, cashiering, immunization schedules and other clerical functions as required, ensuring that daily work is timely and accurately completed
- Communicates with clerical, clinical, programmatic, support and management staff on a regular basis to ensure efficient and effective clerical and clinical operations
- Performs all supervisory duties including, but not limited to, hiring and selection, developing performance plans and standards, conducting performance appraisals, planning and directing work, approving leave and taking disciplinary action as appropriate of staff supervised
- Provides direct clerical or cashiering coverage as needed
- Communicates with programmatic records custodians in reference to their needs regarding records management
- Keeps abreast of retention schedules, ensures appropriate management & processing of records disposition as indicated
- Functions as information custodian of medical records
Qualifications for clerical supervisor
- Ability to handle working indoors
- Ability to make decisions, troubleshoot and problem solve in a timely manner
- Ability to work and communicate with women, infants and children
- Ability to work in an environment with extreme temperature changes from warm to cool
- Ability to lift and carry approximately 50 pounds
- Ability to be flexible and adjust to work environment
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Clerical Supervisor Job Description
Job Description Example
Our company is looking to fill the role of clerical supervisor. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for clerical supervisor
- Oversees and participates in QI/QA activities including random chart reviews, improvement projects, and other QI/QA activities as indicated
- Develop and compose specifications, scope of work, technical questionnaires, contract terms and conditions and pricing pages for Invitations to Bid, Requests for Proposals, Requests for Qualifications and Requests for Quotations
- Conduct Pre-Bid/Proposal conferences and document information for addenda
- Review and evaluate proposals for adherence and responsiveness to RFP guidelines
- Draft responses concerning contract award decisions
- Manage multi-year and term contracts
- Conduct extensive research to develop specifications, add potential suppliers and reduce district costs
- Communicate with district personnel regarding purchasing needs and responses to inquiries
- Maintain state required recordkeeping to comply with all internal and external audit requirements
- Assist in the strategic planning and development of departmental policies and procedures
Qualifications for clerical supervisor
- Certain veterans and spouses of veterans deemed eligible will receive preference in employment by the state (applies only to Career Service (CS) positions)
- Minimum three years supervisory experience a large setting
- Bachelor Degree in related field and year of related supervisory experience may substitute
- Must have ability to research, understand, interpret, and apply applicable rules, regulations, policies and procedures pertaining to job duties
- Must have ability to establish and maintain effective working relationships with CHD staff at all levels
- Must have ability to supervise staff, plan, organize and coordinate work assignments for staff in multiple locations
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Clerical Supervisor Job Description
Job Description Example
Our innovative and growing company is looking for a clerical supervisor. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for clerical supervisor
- Generating daily and monthly, reconciled refinery yield balances using the Sigmafine computer tool, and various electronic data interfaces
- Supplying reporting information required for month-end financial closing statements
- Defining information needed to produce custom reports (as needed by Optimization Planning and Economics)
- Demonstrating continuous improvement of refinery-wide and individual unit yields balances
- Identifying specific yield meter performance problems for instrumentation and/or engineering attention
- Coordinating vacation coverage across plant clerk within the clerical contract
- Supporting Planning and Economics team activities as needed to optimize the refinery
- Managing reconciliation of data while ensuring accurate results
- Protects the security of electronic (EHR) or hard copy medical records to ensure that confidentiality is maintained
- Coordinates claims support and workload management function
Qualifications for clerical supervisor
- Must be able to use a variety of state computer systems
- Bachelor’s Degree in Business Administration with specialization in Materials Management or equivalent experience required
- Minimum three years purchasing experience required
- Knowledge of Uniform Commercial Code, Arizona Revised Statutes, Arizona School District Procurement Rules and USFR
- Comprehensive knowledge of procurement practices, principles, procedures and policies
- Working knowledge of accounting, business law, theory, hands-on and common business practices related to public procurement
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Clerical Supervisor Job Description
Job Description Example
Our company is looking to fill the role of clerical supervisor. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for clerical supervisor
- Develops and maintains quality audits of staff’s work, records results and counsels staff to bring work to or above standards
- Manages personnel administration including employee evaluations
- Organize and handle special projects as required by claims manager/VP of claims
- Provide back-up support for staff as needed
- Train new claim assistants on internal policies and procedures performance expectations
- Train and introduce new adjusters to the workflow process between claim assistant and adjuster
- Schedules patient appointments efficiently and accurately according to practice protocols
- Verifies student health fee and insurance coverage
- Work with local clinics to screen applicants for vacancies
- Provides ongoing training to administrative staff, in conjunction with User Support and Revenue Cycle supports/ Ensure continuing education opportunities
Qualifications for clerical supervisor
- Ability to analyze and interpret various state and federal laws relating to contracts
- Ability to perform life cycle cost analysis
- Ability to effectively communicate (verbal and written) with district personnel, vendors and general public
- 3 or more years of experience working in a refinery and/or chemical plant industry
- HIPAA rules and requirements
- Quality Improvement practices