Billing Administrator Job Description

Billing Administrator Job Description

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Billing administrator provides billing administration and solutions to Client's group customers across all markets, products and customer billing arrangements.

Billing Administrator Duties & Responsibilities

To write an effective billing administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included billing administrator job description templates that you can modify and use.

Sample responsibilities for this position include:

Maintaining fee terms within Excel/Fee Systems
Expert understanding of fee billing products and processes
Incoming work received from through various channels
Code all IT related invoices to the proper GL accounts
Code IT capex-related invoices to corresponding CRF project number
Distribute invoices to appropriate approvers
Coordinate sending of all approved invoices back to AP for payment processing
Compare invoices to the work order in SharePoint
Opening & closing fee terms in the Trust Accounting System
Manually calculating initial & final fees

Billing Administrator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Billing Administrator

List any licenses or certifications required by the position: EPIC, CFA, CPA, PM, FULL, NI

Education for Billing Administrator

Typically a job would require a certain level of education.

Employers hiring for the billing administrator job most commonly would prefer for their future employee to have a relevant degree such as Associate and Bachelor's Degree in Accounting, Finance, Business, Education, Associates, Business/Administration, Administration, Computer Science, Information Technology, Communication

Skills for Billing Administrator

Desired skills for billing administrator include:

BGE tariffs both gas and electricity
Principles involved in compliance and risk management
Residential and commercial
ASO billing system
Accounting principals for Insured and ASO arrangements
Excel
Group Benefits and the administration of Self Administrative and ASO practices
Health & Welfare
Standard desktop and mainframe applications
Tax legislation with respect to Insured and ASO benefits

Desired experience for billing administrator includes:

College degree in Advertising/Marketing or related field preferred
Ability to maintain orderly tracking system and well organized processes
Ability to prioritize work and process to maximize efficiencies
Ability to use discretion and maintain good working relationship with all vendors, and team members
Minimum of 1 – 3 years of experience in advertising/publicity preferred
Previous experience working with music/legal clearances preferred

Billing Administrator Examples

1

Billing Administrator Job Description

Job Description Example
Our growing company is hiring for a billing administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for billing administrator
  • Creating invoices within PeopleSoft system
  • Support Administrators/Investment Officers on fee inquiries
  • Check and Payment Application
  • Assist in creation of fee reports and fee review/controls processes
  • Coordinates with various team members for accurate and timely recording of project costs, including time sheets, daily reports
  • Capture, validation and review of administration and fee billing data as accrued
  • Production of VAT invoices for all clients on a timely basis
  • Submission of client billing and calculation data by email
  • Responding to client queries in a timely manner
  • Review and update of client static billing information in line with documented fee agreements
Qualifications for billing administrator
  • Bilingual is a definite asset
  • Prior experience within an IT department
  • Prior experience supporting PO processing
  • This position requires an Associate or higher Accounting or Business degree
  • Two years of business experience is mandatory
  • Experience with automated financial systems, would be viewed favorably
2

Billing Administrator Job Description

Job Description Example
Our company is hiring for a billing administrator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for billing administrator
  • Timely calculation of monthly revenue accruals in order to meet the requirements and deadlines of financial accounting and their month end close schedule
  • Compile data for reporting to management, as necessary, for both internal and external stakeholders
  • Perform all billing across the TDX business, which includes upload and QA, working with team members and internal stakeholders on queries received into the billing inbox
  • Assist in the full process for timely client billing including preparation, proofing, finalizing and distributing
  • Perform full administrative duties, including typing from rough draft, editing for grammar, punctuation, and spelling as needed
  • Ensure proper setup of fee billing and relationships on the Fee Processing System are executed
  • Respond to fee billing related inquiries from DS retail branches and business partners
  • Review various daily reports received to ensure all account requirements are met
  • Investigate issues, ensure they are reconciled, approved and tracked
  • Effectively prioritize workflow
Qualifications for billing administrator
  • Must have good investigation skills problem solving skills, basic accounting, math and software skills
  • Must have strong communication skills, proactive approach with willingness to work independently part of a team
  • Accounting/finance qualification preferable but not essential
  • Experienced billing administrator with 2-3 years experience in a fee invoicing/debtors control role
  • Meticulous attention to detail with an ability to work in an environment where compliance with processes and procedures is paramount
  • Highly numerate with strong analytical and organisational skills
3

Billing Administrator Job Description

Job Description Example
Our growing company is looking to fill the role of billing administrator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for billing administrator
  • Correct product mapping in the billing platform (MIND)
  • Billing solutions that are successfully and timeously implemented
  • Coordination with infrastructure and vendors to ensure a reliable and stable platform
  • Financial reporting and billing is accurate and timeously
  • Development of ad-hoc billing reports as required
  • Prepares government and subcontractor progress payments, time & material, and cost plus fixed fee invoices/vouchers by generating and extracting the pertinent information from specified Company computer reports
  • Supervise the billing process involving the production and distribution of all Client invoices in an accurate and timely manner
  • Monitor the work of the Billing Administrator
  • Work closely with DCS teams on billing related issues
  • Monthly reporting to management on billing issues invoicing, credit notes, W-I-P
Qualifications for billing administrator
  • Experience of working with US/ European/Canadian clients would be an added advantage
  • Minimum of 3 years experience working in a high volume billing department with specific experience in reconciliations
  • Basic accounting skills required, associate’s degree with prior QuickBooks knowledge preferred
  • Telecommunications Billing systems (MIND Preferred)
  • Voice over IP (VOIP) systems knowledge
  • Advise management on billing issues
4

Billing Administrator Job Description

Job Description Example
Our growing company is looking for a billing administrator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for billing administrator
  • Maintain relevant invoicing procedures
  • Preparation of monthly financial reports for a number of assigned internal entities
  • Assist in the preparation of annual financial statements, regulatory and ad hoc financial reports
  • Reconciliation of Intercompany balances, taxes, accruals, prepayments, deferred income, work in progress and fixed assets
  • Assist and support in financial auditing
  • Review trip sheets, wage computation and other information to detect and reconcile payroll and billing discrepancies
  • Verify attendance, hours worked and pay adjustments and input information into the transportation management system
  • Perform analysis of payroll and billing-related data to verify accuracy of the individual customer payroll and billing and to collect year-to-date totals
  • Maintain payroll and billing records which include, but are not limited to, organizing and filing
  • Data entry with attention to detail and accuracy while entering alpha-numeric data
Qualifications for billing administrator
  • Securities/financial industry experience preferable
  • Familiarity with back office Systems (Broadridge, OPENS, ClientLink, ClientSource, Messagenet, PEGA etc)
  • Intermediate user of Outlook, Microsoft
  • Must be an organized self-starter, highly motivated, and results oriented, must be personable, have the ability to effectively communicate with clients and all staff types, and must be able to interact in a service-oriented environment
  • Must show strong initiative, an eagerness to learn and the ability to work independently while being a team player
  • Professional services experience is strongly preferred
5

Billing Administrator Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of billing administrator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for billing administrator
  • Compile and maintain financial records such as journals and ledgers and assist with basic month end close duties
  • Make all entries as required in proper software application including intercompany billings, earned commissions, and other journal entries as needed
  • Manage receivables for assigned accounts and assist co-workers when needed
  • Send our invoices to the clients and post as receivable
  • Track and follow up payment
  • Collect payment and commission and post as revenue
  • Reconcile the Statement of Accounts of the clients
  • Advise customers of default consequences and suspension
  • Report past due accounts to Management and Finance
  • Monitor accruals report
Qualifications for billing administrator
  • Capable of finding effective and efficient solutions to problems
  • Associates degree in Accounting, Finance or relevant field
  • Two years of functional accounting experience preferred
  • Familiar with order processing systems and access and entitlement management systems
  • Able to read Chinese and speak Mandarin you will be required to work with customers and contracts in Chinese
  • Good communication skills and proficient in business writing/communications

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