AP Specialist Job Description
AP specialist
provides oversight of closing and changing the AP month in financial system upon completion of the Accounts Payable cycle.
AP Specialist Duties & Responsibilities
To write an effective AP specialist job description, begin by listing detailed duties, responsibilities and expectations. We have included AP specialist job description templates that you can modify and use.
Sample responsibilities for this position include:
Prepare and provide supporting documentation for Accounts Payable accruals in the general ledger
Process various types of accounts payable transactions including accurate data entry of vendor invoices, expense reports, manual and emergency check requests, wires
Use excel spreadsheets to perform various accounting tasks
Performs other duties as assigned by the Accounts Payable Manager
Review invoices and process them for approval and payment
Attend to vendor enquiries and resolve payment issues
Documentation of files with the accepted policy
Build and maintain relationship with purchasers and vendors
Strong customer service to your internal and external clients
Daily entry of invoices into multiple database systems
AP Specialist Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for AP Specialist
List any licenses or certifications required by the position: APS, LPQ, TIN
Education for AP Specialist
Typically a job would require a certain level of education.
Employers hiring for the AP specialist job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Accounting, Education, Finance, Associates, Business, Business/Administration, General Education, Economics, Communication, Accountancy
Skills for AP Specialist
Desired skills for AP specialist include:
Microsoft Excel
Excel
MS Office
Word and Excel
Microsoft Outlook
Financial chart of accounts and corporate procedures
Sales and use tax
Annual 1099 process
Accounts payable
Full cycle accounts payable
Desired experience for AP specialist includes:
Hands on experience with Oracle 11i
Daily management of outstanding A/P
Process check runs according to schedule
Invoice filing, both electronically and manually
Vendor and Site inquiries
Strong organizational abilities to manage heavy A/P volume
AP Specialist Examples
1
AP Specialist Job Description
Job Description Example
Our growing company is looking for an AP specialist. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for AP specialist
- Reviewing and approving all new vendor set-ups in PeopleSoft including the review of the vendor questionnaire, tax form status, bank accounts for electronic payment and any parent company relationships
- Researching and resolving issues regarding allocations and re-classes
- Providing training and support to approvers
- Ensure all invoices are batched, processed and paid in a timely manner
- Prepare monthly journal entries, participate in monthly close process, and ensure invoices are accrued to the proper month
- Assist with recommending improvements to current processes to ensure ongoing compliance with accounting policies/procedures, GAAP and SOX
- Communicate and enforce accounting policies, practices, and procedures within the department, vendors and other internal customers
- Solve day-to-day invoice questions and statement questions
- Basic knowledge of the escheatment process
- Able to understand multiple source systems and work with customer support teams in regards to unclaimed property
Qualifications for AP specialist
- Demonstrated ability to set priorities and meet deadlines - excels at working with a sense of urgency
- Creativity, helpful/friendly personality, customer service focused, supportive of all members of the organization
- 5+ years of A/P experience in a high volume A/P environment
- Accounting degree or equivalent work experience with emphasis in accounting
- Take on projects when requested.• Participate in system procedure modifications
- Organized and methodical approach to problem solving
2
AP Specialist Job Description
Job Description Example
Our growing company is hiring for an AP specialist. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for AP specialist
- Meet deadlines for period end close for Accounts Payable
- Responsible for the successful transition of payables activity from local entities into the Global Business
- Services Organisation aligning in some instances with the roll out of the Oracle ERP solution
- Matching and entering supplier invoices and employee expenses in various ERP's
- Payment processing to suppliers and employees
- Travel and Expense processing though a dedicated T&E system or ERP systems
- Corporate Credit Card administration and follow up with delinquent employees
- AP related projects as required
- Other general accounting duties as appropriate
- Reconcile vendor invoices to company purchase orders
Qualifications for AP specialist
- SAP & Open Text experience is a plus
- Associates degree (US)/Accounting degree (International) or equivalent work experience with emphasis in accounting helpful
- 2-5 years of experience in customer service or department administrative support
- Solid knowledge of fundamental AP operations
- Have strong AP experience, preferably within the Pharmaceutical industry, but not an absolute necessity
- Be comfortable working in a vibrant and fast paced working environment
3
AP Specialist Job Description
Job Description Example
Our company is growing rapidly and is looking to fill the role of AP specialist. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for AP specialist
- Interface with vendors to resolve issues regarding payments
- Review cash requirements report to determine weekly A/P check run requirements so as to take allowed discounts
- Maintain Company cash balance reporting and files
- Process trade show vendor agreements
- Prepare and process vendor bill-backs
- Reconcile cash accounts
- Action all e-mails
- Answering calls from suppliers
- Logging supplier calls
- Account reconciliations as required
Qualifications for AP specialist
- Be a good team player and be willing to embrace ad hoc duties if necessary
- Must be fluent in English (written and spoken) and have excellent written and verbal communication skills
- Fluent written and verbal language skills desired - Hungarian
- Accounting technician qualification would be beneficial
- Strong mathematical and general accounting skills
- Work ethic and organizational skills
4
AP Specialist Job Description
Job Description Example
Our company is growing rapidly and is hiring for an AP specialist. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for AP specialist
- Contacting site for PO's for utility invoices and keeping a record of these for future reference
- Contacting site for PO's for wrong account invoices
- Maintain log of SAP issues
- Registering invoices/credit notes, scan and file
- Logging IT issues with Team Lead
- OCR of all invoices received
- Filing of batches of OCR invoices
- Ensure Race Payable department gives first-rate customer service
- Assigning general ledger coding to invoices or validating coding already assigned
- Processing different payment types and ensure payments are completed and posted accurately and timely
Qualifications for AP specialist
- Understanding of Target software
- 5+ years of experience in accounts payables
- Proficiency with Microsoft Suite/ Office
- Experience in specialty and natural food products is helpful
- Essential - Having experience doing accounts/invoicing for the Belgium/Benelux Market
- Essential - Fluent English (spoken and written)
5
AP Specialist Job Description
Job Description Example
Our company is growing rapidly and is looking to fill the role of AP specialist. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for AP specialist
- Matching invoices to checks and distribute them accordingly
- Data entry of vendor invoice, check requests or corporate card transactions into accounting systems
- Prepare transactional files for upload into accounting system
- Resolve invoice and or credit card transaction discrepancies and respond to vendor or employee inquiries
- Reconcile and research payments and general ledger accounts
- Organize payment proposal reports for weekly check runs
- Create journal entries for month-end accruals
- Process check requests, corporate card statements and employee expense reports and verify appropriate documentation and approvals
- Monitor department inbox and distribute or respond appropriately
- Perform vendor master data setup and maintenance for 1099 and 1042 tax requirements
Qualifications for AP specialist
- Highly desired - Fluent Dutch (Spoken and written)
- Assist in month-end close process to meet deadlines
- Maintain AP files and documentation accurately in accordance with company policy and accepted accounting practices
- Proof vendor checks for correct vendor address and dollar amounts
- Filing, scanning faxing, copying, mailing, and special projects as assigned
- Associate’s or Bachelor’s degree with accounting coursework preferred