Accounts Specialist Job Description

Accounts Specialist Job Description

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Accounts specialist provides proof of education which may include your official college transcript, High School diploma, GED or equivalent degree and your professional licenses.

Accounts Specialist Duties & Responsibilities

To write an effective accounts specialist job description, begin by listing detailed duties, responsibilities and expectations. We have included accounts specialist job description templates that you can modify and use.

Sample responsibilities for this position include:

Timely response and assistance to customer inquiries for corporate credit card or Extensity issues
Review of corporate credit card applications for completeness and follow up with employees to ensure receipt of credit card
Audit and process T&E reports
Coordinate with the Shipping Department (Traffic and Logistics) & Sales Operations team to ship all orders that require extra attention due to ship windows, inventory, and the use of specific carriers
Timely and accurate data entry of accounts payable transactions in accordance with company policies, procedures and internal control requirements
Entering 100 invoices per day into the accounting system
Coding/Matching/Billing
Communicating with vendors to resolve any invoice issues
Assist with all other duties as requested
Process PO related invoices & tag these to correct POs/receipts in system to ensure accurate coding & approval for payment

Accounts Specialist Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Accounts Specialist

List any licenses or certifications required by the position: APS, CPC, CAPA, MSS, W-9, IOFM, ARM, GP, CECRL, B2

Education for Accounts Specialist

Typically a job would require a certain level of education.

Employers hiring for the accounts specialist job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Accounting, Finance, Education, Business, Associates, Technical, Business/Administration, High School Education, Computer, General Education

Skills for Accounts Specialist

Desired skills for accounts specialist include:

Medical terminology and insurance industry terminology
Appropriate claims submission
Basic accounting normally acquired through completion of a high school diploma
Equivalent combination of education and experience
GED
Payment and collection regulations
FDCPA laws
Ally Bank's products and services
Equivalent
CPT

Desired experience for accounts specialist includes:

A European language is desirable, but not essential
3+ years of AP processing experience
Working knowledge of the full AP cycle
The successful candidate will be an experienced individual with good knowledge of accounts payable processes
You have strong reconciliation skills
Fluent oral and written English is essential, any additional European languages would be an advantage

Accounts Specialist Examples

1

Accounts Specialist Job Description

Job Description Example
Our company is searching for experienced candidates for the position of accounts specialist. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for accounts specialist
  • Request completed W9 and NDA forms from vendors
  • Communicate and follow up with vendor inquiries Process 1099s
  • Collect invoices for sales tax
  • Responsibility for entire accounts payable function for a number of European entities (with multicurrency)
  • Ensuring best practice controls are implemented around AP process
  • Utilize Dynamics for invoice processing including data entry and check preparation
  • Credit card statement processing – system input and documentation review
  • Maintain client files/records Responsible for tracking and following up on transactions
  • Communicate and follow up with vendor inquiries
  • Process 1099s
Qualifications for accounts specialist
  • 3+ years relevant experience in an accounts payable role - preferably within a multinational organisation
  • Minimum of 1-2 years invoice processing/accounts payable experience in an automated environment
  • Several years working in credit control
  • Understanding of the on-line sector
  • Good Excel and Word
  • Ethics and independence
2

Accounts Specialist Job Description

Job Description Example
Our company is hiring for an accounts specialist. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for accounts specialist
  • Assist with system upgrades and automation of processes
  • Assist with ad-hoc reporting requests, annual audits
  • Maintain proficiency as needed and approved by attending trainings, reading job-related materials, and meeting with others in area of responsibility
  • Process vendor accounts payable for either corporate office or shared accounting properties
  • Input high volume (min
  • Perform check runs and electronic payments
  • Perform statement reconciliations
  • Manage vendor inquiries in a courteous and timely manner
  • Assist in the annual 1099 processing, fulfill audit requests, and process W-9s from vendors
  • Reconcile vendor balances, research and correct discrepancies
Qualifications for accounts specialist
  • 2-3 years of prior high volume accounts payable experience required
  • Knowledge of accounts payable principles and practices
  • SAP, ImageNow or Imaging type system experience a plus
  • Concur experience a plus
  • Strong proficiency in computer applications such as MS Excel, Word, Outlook, PowerPoint a plus but not necessary
  • Experience with Dynamics GP is preferred
3

Accounts Specialist Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of accounts specialist. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for accounts specialist
  • Ensure that vendors W-9's are received for all required payments
  • Comply with all firm internal controls for the approval and processing of payments
  • Process recurring payments as directed by the AP Supervisor
  • Process direct deposits for retired shareholder retirement payments as directed by the AP Supervisor
  • Have a working knowledge of the regulations for sales and use tax
  • Prepare journal entries for credit card expenses and ensure all required receipts are received
  • Scan checks and invoices and upload into ichannel
  • Reviewing and processing vendor invoices/employee expense reports
  • Generating payments to employee/vendors
  • Process 100-150 ACH expense reimbursements weekly
Qualifications for accounts specialist
  • Knowledge of healthcare collection procedures and microcomputer software/hardware
  • Responsible for supporting the United States & Canada Accounts Payable process with subject matter accounts payable expertise including knowledge of the business processes and information system applications that interface with the accounts payable process
  • Possess strong, demonstrated oral and written communication skills
  • Must be comfortable working in a virtual environment with the 3rd party service provider’s team members geographically located in India and Mexico sites
  • Must possess or have ability to quickly develop an understanding of the purchase to pay cycle, especially the 3 way-match concept, vendor liability/payment accounting cycle, aging and disbursement cycle
  • Possess a continuous improvement mindset and be comfortable identifying and raising continuous improvement ideas
4

Accounts Specialist Job Description

Job Description Example
Our company is searching for experienced candidates for the position of accounts specialist. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for accounts specialist
  • Ability to meet deadlines with various projects, reports, and any other tasks given by Management
  • Knowledge of office fiscal procedures, including automated fiscal recordkeeping
  • Provide key point of contact for suppliers relative to invoice processing and payment
  • Resolve complex payment issues, identifying, planning and executing process improvements as necessary
  • Verify supplier statements to internal records to identify issues
  • Maintaining awareness of internal controls and ensuring compliance
  • Support measuring and reporting of payables KPI’s on a regular basis
  • Assist in the reconciliation of payable and payment activities at month end
  • Support Accounting Manager and VP, Finance in all strategic initiatives
  • Process approximately 450 invoices and all invoices for the US and Chile in Oracle
Qualifications for accounts specialist
  • Proficiency in Microsoft Excel and Word is imperative
  • Intermediate to Advanced skills in Microsoft Word, Outlook, Excel and Internet Explorer
  • Advanced skills in MS Office ¿ Excel (including Pivot Tables and Data Mining), Word, and Outlook
  • Two+ years of accounts payable and accounts receivable experience
  • Larger ERP system such as SAP or Oracle preferred
  • Associate degree in Accounting or similar disciplines
5

Accounts Specialist Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of accounts specialist. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for accounts specialist
  • Reviewing and processing vendor invoice payments
  • Analyze general ledger accounts and maintain account reconciliations
  • Analyze invoices to understand what is being paid and confirm proper coding, sales tax applicability, and IRS reporting relevancy
  • Work with the procurement department to resolve purchase order/invoice discrepancies
  • Enter and understand royalty invoices
  • Review tax forms supplied by vendors to ensure IRS Compliance
  • Handle various projects and tasks such as data analysis, process improvements and reconciliations
  • Engage in team meetings, gain understanding of processes, make suggestions and build relationships
  • Analyze and investigate billing discrepancies
  • Verify completeness and accuracy of lien releases submitted by the general and sub-contractors
Qualifications for accounts specialist
  • Workday, PO Modules, Concur and Excel highly preferred
  • Computer skills needed with proficiency in Excel
  • ERP System and Excel experience
  • Previous experience in accounts payable role or Associates Degree in Accounting preferred
  • Previous corporate experience in accounts payable department
  • Demonstrates ability to compare documents side-by-side for accuracy

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