Transportation Clerk Job Description
Transportation clerk
provides administrative support for full and part time professional staff members and graduate students; provides reports and correspondence by utilizing various software programs including word processing, spreadsheets and databases.
Transportation Clerk Duties & Responsibilities
To write an effective transportation clerk job description, begin by listing detailed duties, responsibilities and expectations. We have included transportation clerk job description templates that you can modify and use.
Sample responsibilities for this position include:
Promote Company goals of excellence in overall DOT compliance and assure compliance with all
Gather, organize and process driver daily paperwork, logs, manifest, vehicle inspection
Domestic Freight Orders
Resolve issues pertaining to household goods shipments
Identify inaccurate charges from carriers to manage and mitigate problems
Correct routine information errors in automated transportation systems
Prepare data using computer terminals
Prepare information such as switching orders, train consists, shipping charges, weights, railroad car assignments, routing directions, and specialized instructions
Notify train members, crews, and other clerks to report for duty
Record, maintain, and provide train arrival, departure, and other related information
Transportation Clerk Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Transportation Clerk
List any licenses or certifications required by the position: CNA
Education for Transportation Clerk
Typically a job would require a certain level of education.
Employers hiring for the transportation clerk job most commonly would prefer for their future employee to have a relevant degree such as High School and Associate Degree in Education, General Education, Associates, Department of Education, Graduate, Business, Math, Manufacturing, Accounting, Communication
Skills for Transportation Clerk
Desired skills for transportation clerk include:
D.O.T
Manpower scheduling
Windows operating system and utilizing Excel and Word
Ability to develop correspondence
Business English
Good grammar and spelling skills
Reports and operational directives
Word
SAP
AS400
Desired experience for transportation clerk includes:
Communicate with stores and backhaul locations
Perform extensive duties on phone, computer
Ensure drivers have data necessary to complete trips
Involvement with driver training
Enforce federal and state regulations Company policies and procedures
Customer service attitude/support for serving transportation and store operations
Transportation Clerk Examples
1
Transportation Clerk Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of transportation clerk. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for transportation clerk
- Run daily reports for transportation supervisors, Observations, Vehicle Tracking
- Handle incoming calls, inquiries, tracking, data entry, payroll
- Ensure that the Driver Check In process is completed on a
- Understand key GAC supply chain processes
- Index bills of lading and freight tickets that have been scanned by drivers in the field
- Locate missing paperwork upon request from internal and outside customers
- Process new carriers
- Process diversions
- Open, sort, distribute and file mail
- Miscellaneous filing
Qualifications for transportation clerk
- Respect for co-workers and authorities
- Demonstrate team-cooperation for common goals
- Computer skills, inventory control, administrative skills
- Must be able to lift up to 25 lbs., efficiently identify and handle objects, and stand for extended periods of time
- Greater than 60% of time spent operating equipment
- Ability to maintain an overall level of safety awareness in the work environment
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Transportation Clerk Job Description
Job Description Example
Our company is looking for a transportation clerk. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for transportation clerk
- Preparing information such as shipping charges, weights, railroad car assignments, routing directions, and specialized instructions
- Recording, maintaining, and providing train arrival, departure, and other related information
- Communicating train orders, movement instructions, and other information
- Possibly supervising and coordinating the work of other clerks
- Other essential functions as assigned
- Requires minimum education of a high school diploma or GED
- Preferred experience includes knowledge and education in transportation operation
- Should possess good eye-hand coordination, and a minimum typing speed of 30 words per minute
- Distant visual acuity must be at least 20/40 in each eye with or without glasses
- An average hearing threshold (in the better ear) of 40 decibels or less at 500 HZ, 1000 HZ and 2000 HZ, aided or unaided, is required
Qualifications for transportation clerk
- Must be committed to providing and promoting a safe work environment
- Willingness to work in a team environment and assist co-workers or supervisor with other duties as required
- Ability to gather data and mine for specific details upon request
- Bachelor's Degree or related work experience preferred
- Perform presentations of data to management team
- Associate's degree with a minimum of one (1) year related experience and/or training
3
Transportation Clerk Job Description
Job Description Example
Our growing company is looking to fill the role of transportation clerk. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for transportation clerk
- Track mileage by tractors & trailers, reefer hours
- Maintain an adequate supply of fuel for the fleet by tracking usage and ordering as needed
- Check tractor odometer readings to ensure that each mile is accounted for, and report differences as directed by Transportation Management
- Prepare daily, weekly, monthly, and quarterly reports as needed and directed by Director of Transportation or Transportation Manager
- Prepare transportation weekly payroll, forward to VP/GM for review, and transmit to Corporate Payroll Central as directed by VP/GM
- Arrange for the payment of bills for the department
- Backhauls - schedule pickup, appointments, assign to routes
- Data Entry into DCMS
- Will be in contact with dealers both via phone and email to update on delivery status
- Will create spreadsheets and do a lot of reporting
Qualifications for transportation clerk
- A minimum of 2 year’s experience in an administrative supportive role required
- Warehouse/Operations/Transportation experience preferred but not required
- Ability to interact with all departments and all levels of management
- Minimum two (2) years in the transportation industry
- Ability to type 40 wpm and have excellent 10-key by touch skills
- Detail oriented and organized with excellent customer service and communication skills (written and verbal)
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Transportation Clerk Job Description
Job Description Example
Our company is growing rapidly and is looking for a transportation clerk. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for transportation clerk
- 1+ year of experience in Logistics or Transportation industry
- Must have intermediate - strong computer skills, be very detailed and good with data entry
- Must have strong clerical and Excel skills
- Must have a great phone presence and sense of urgency, someone patient with customers when they are angry about late shipments
- Someone who is thick-skinned and can handle a customer's frustration while always being polite
- Good phone etiquette, flexibility
- Administrative duties as defined by the Transportation Manager
- Check in Drivers with high level of accuracy
- Review invoices for returns and accurate coding
- Restock customer returned product
Qualifications for transportation clerk
- Knowledge of basic accounting practices and bookkeeping skills
- Familiar with or willingness to learn how to make reservations by charter bus or other transportation means
- Team player that is task oriented and able to meet deadlines
- Adaptable to constant change in the workplace
- 2 years of experience in a general clerical position
- Ability to communicate with peers and management level employees, primarily exchanging factual information regarding inventory and orders
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Transportation Clerk Job Description
Job Description Example
Our company is growing rapidly and is hiring for a transportation clerk. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for transportation clerk
- Assist at customer pick up dock as needed
- Create driver manifest
- Create Billing documents
- Inbound scheduling
- Participate in inventory count as needed
- Attend monthly safety meeting
- Ensure warehouse equipment service needs, safety needs and other safety issues are reported promptly
- Participate in the On-line training course each quarter or as assigned
- Take online safety courses and other classes as needed
- Assist employees with scanner issues/questions
Qualifications for transportation clerk
- Two years of customer service, data entry, office, or clerical experience
- Ability to communicate with peer level employees at external carriers regarding deliveries
- Must be able to work in extreme cold (freezer), upon occasion
- Must possess a Class A CDL License
- Minimum of two (2) years of related experience in transportation/logistics
- Basic knowledge of transportation and routing