Subcontractor Job Description
Subcontractor
provides support to Operations and Procurement teams in the development and negotiation of contracts for services, incorporating pricing and SOW elements.
Subcontractor Duties & Responsibilities
To write an effective subcontractor job description, begin by listing detailed duties, responsibilities and expectations. We have included subcontractor job description templates that you can modify and use.
Sample responsibilities for this position include:
Review subcontract deliverables
Strong Internal/external stakeholder management with Site Supervisor, Project Managers/Engineers to facilitate any disputes with subcontractors
Post award administration including invoice checking, query resolution, recording/raising of call off orders
Administer and manage the subcontracts including cost reporting, negotiation of claims, rate escalations
Overall ownership of subcontract suppliers regarding PO placement, delivery timelines, quality issues
Carry out price checks and identify discrepancies and trends of subcontractor rates carry audits to check subcontractor rates are in line with agreed rates
Administer our risk insurance program called Subcontract Default Insurance (SDI)
Assist with the SDI qualification process
Provide all word processing requirements including biweekly/ monthly reports, memos and letters
Assists with preparation and review of contract documents
Subcontractor Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Subcontractor
List any licenses or certifications required by the position: SQF, IATF, III, II, IAM, HACCP, GFSI, BRC, I.S.M, M.A
Education for Subcontractor
Typically a job would require a certain level of education.
Employers hiring for the subcontractor job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Engineering, Business, Finance, Business/Administration, Management, Technical, Computer Science, Accounting, Project Management, Education
Skills for Subcontractor
Desired skills for subcontractor include:
Accounting and purchasing/ process/ systems
CPFF
Canadian Government Procurement regulations and internal procedures for compliance
Company legal terms and conditions
MS Office applications
PSPC Supply Manual
Standard Acquisition Clauses and Conditions
T&M
FFP
IDIQ
Desired experience for subcontractor includes:
Supports technical capability assessments in subcontractor .Keep track of subcontractor capability in terms of process, equipment and package portfolio
Manage/Coordinate Change Management at subcontractor .Cost reduction projects/Changes in material and process at subcontractor
Drives best practice sharing and benchmarking activities at subcontractor
Supports FAR activities including analysis of rootcause and improvement action in subcontractor
Supports VDA and customer audit activities in subcontractor
If no legal photographic documentation is owned then a passport photo which has been signed and verified by any of the above professionals will be required
Subcontractor Examples
1
Subcontractor Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of subcontractor. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for subcontractor
- Evaluate and approve alternative forms of security from subcontractors
- Work with project team to make subcontract revisions and corrections
- Actively revisit and make improvements to procedures to ensure SDI process is up-to-date
- Provide overall leadership to aggressively drive execution of all subcontractor site activities
- Responsible for scheduling subcontractor activities including verification of drawing and specification compliance
- Responsible for monitoring subcontractor’s performance, management of the deliverables, and approval of payment of invoices
- Demonstrated knowledge of OSHA and Environmental regulations, quality and employment laws
- Ensures subcontractors are maintaining compliance with industrial workplace safety and health regulations
- Set-up FF internal process and responsibility matrix for order management from purchase requisition to invoice control and release
- Managing assigned claims across multiple jurisdictions, setting the case strategy for these claims in partnership with other claims professionals and Claims management
Qualifications for subcontractor
- Requires comprehensive knowledge of government subcontracting, understanding of FAR Requirements and applicable experience, the ability to perform non routine job requirements within the scope of the position
- Identify and drive technical and programmatic solutions to a successful conclusion
- Experience managing or working with subcontractors preferred
- Experience with software development tools and approaches preferred
- Knowledge of Software Standards and Specifications highly preferred
- Experience with C, Java, Ada preferred
2
Subcontractor Job Description
Job Description Example
Our company is looking to fill the role of subcontractor. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for subcontractor
- Consulting with other claims professionals and Claims management on Large Losses and ensuring all steps are taken to achieve the best outcome for the client and XL
- Coordinate the on boarding process for approved subcontractors
- Maintain and update Expression of Interest (EOI) and Service Level Agreement SLA) documentation and amendments as required
- Create and maintain records in national supplier and subcontractor database including Insurances, Trade Licenses, ABN and company registration
- Coordinate compliance reporting by subcontractors, including maintaining the compliance database to meet all subcontractor contractual requirements
- Coordinate inductions for all new subcontractors, including processing all applications, managing documentation and issue of identification cards
- Manage the return of identification cards and processing
- Develop and maintain subcontractor filing system and associated records / registers including securities / Subcontractor termination procedure
- Attend and record minutes of weekly internal progress meetings, and review the contractor's three week look ahead schedules
- Review daily (or as required) safety documentation for completeness
Qualifications for subcontractor
- Experience with Requirements Management systems and tools preferred
- Strong organizational, interpersonal, verbal and written communication skills, the ability to make presentations to the customer and EB management
- Setup the Quality System and Reliaiblity facility in subcon for adhesion promotion process
- Support to qualify the adhesion promotion process and the whole products/packages transfer from Malacca
- Products and Knowledge transfer from Malacca
- Manage customer complaints and audits, line disturbance, drive 8D and corrective actions
3
Subcontractor Job Description
Job Description Example
Our company is hiring for a subcontractor. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for subcontractor
- Submit monthly "Subcontractor Accident Statics Reports" to the Safety Manager for inclusion in the Monthly Project Report
- Ensure subcontractors are submitting appropriate request for information forms to the Chief Resident Engineer
- Supplier segmentation and strategic supplier management for Categories in scope
- Prepare and execute a Strategic Sourcing Plan on a yearly basis to include spend / metrics data, industry benchmarks and future budgets to produce recommendations for best practices, savings and operational improvement for the category
- Overseeing and understanding key metrics and analytics for Subcontractor Category, presenting them at the management and executive level as way to portray a complete picture of all activities (including savings reporting)
- Build internal customer relationships
- Review and approve/reject Purchasing Orders according to internal policies and requisites
- Prepare and maintain the Subcontractor qualification process for SDI
- Coordinate SDI insurance claims and compile claim reports as required
- Provide feedback to the project team when corrections on the subcontracts, major purchase orders or revisions are required
Qualifications for subcontractor
- Conduct Regular visits, audits, management meetings at subcons
- Review product/package development and change management results, support risk assessment and approval
- Drive zero defect activities
- Conduct Regular visits, audits, management meetings at OSAT partners
- Review product/package development and change management results and support risk assessment and approval
- Enable new OSAT partners
4
Subcontractor Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of subcontractor. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for subcontractor
- Provide guidance to contract staff on correct processes and procedures relating to subcontractor engagement and management
- Evaluate subcontractor checklist and recommend suitability for on boarding
- Drafting and negotiating subcontracts, which may include engineering design and development subcontracts, material or production subcontracts, Intellectual Property purchase agreements, Intellectual Property License agreements, Proprietary Information Agreements, Teaming Agreements, ect
- Support program and company objectives/needs and other duties as assigned
- Provide all ongoing management and maintenance of all contractual agreements as required
- Prepare and conduct ongoing maintenance of all contractor files that contain all relevant information as required
- Ensure that all contractor administrative status reporting is prepared in a timely and accurate manner as required
- Act as the single point of contract for all contractor administrative issues for the operations
- Assist in the management and recording of contractor records in a database for all relevant information such as contract status, safety, insurance, pricing, quality, audit results
- Ensure quality specifications are in accordance with the company and/or Client contract requirements
Qualifications for subcontractor
- Diploma in Accounting, Finance, Business Administration or related field
- Intermediate to advanced computer skills, including MS Office and other PCL software as required
- Service oriented approach internally and externally
- Ability to develop effective working relationships with co-workers and subcontractors
- Self-management skills to plan, organize and prioritize tasks with conflicting deadlines
- Bilingualism in both English and French will be considered an asset
5
Subcontractor Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of subcontractor. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for subcontractor
- Prepare monthly cost report and financial end of the monthly reports and ad-hoc reporting as required
- Lead and supervise all administration staff as required
- Prepare all supporting information for end of period reconciliations including corporate overhead, shared services, risk/reward profit margin, innovation incentive payment and any managed contractors incentive payment and participate in negotiations/reconciliations with Clients as required
- Prepare supporting information as required for Management in relation to disputes and participate in the dispute resolution process
- Prepare financial budgets as required in conjunction with the Manager of Construction
- Prepare forecasts of contractor and third party financial performance in relation to all Client KPI score cards
- Maintaining a pro-active approach by implementing and promising HSE awareness in regards to personal well-being that of their fellow employees, including the state of his/hers surroundings prior to, whilst working and on completion of all work
- Ensure that all employees in the workplace (including those of Subcontractors) comply with the contract safety requirements and take immediate action against those who do not
- Required and encourage employees to report hazards, unsafe work practices, dangerous occurrences and all injuries, no matter how insignificant they may seem
- Participate in regular safety audits / inspections
Qualifications for subcontractor
- Experience in the construction industry will be considered an asset
- Broad claims experience with a minimum of 5 years of experience managing Subcontractor Default Claims
- Typically requires a Bachelor’s degree in Accounting or related discipline with a minimum of 9 years of related experience
- Extensive understanding and wide application of advanced principles, theories, concepts and techniques in government and financial accounting and auditing
- Proven ability to work effectively with individuals at all levels of management and in a team environment
- Demonstrated ability to lead teams and meet deadlines