Student Office Assistant Job Description

Student Office Assistant Job Description

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Student office assistant provides staff support to the Office Manager of Student Life by assisting in the development of policies and procedures related to the office operations.

Student Office Assistant Duties & Responsibilities

To write an effective student office assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included student office assistant job description templates that you can modify and use.

Sample responsibilities for this position include:

Maintain water coolers and office equipment on 4th and 6th floors
Administrative and operational support for professors, staff and visitors
Keep bulletin boards updated
Sort and distribute mail, packages and faxes
Oversee mail room, kitchen and lounge area
Keep log book with sign-out sheet for all equipment, cables
Assistance with A/V setup in conference rooms and classrooms
Preparation of classrooms, conference rooms and study rooms
Keep all equipment in operational condition
Courier to Howe Center and around campus as needed

Student Office Assistant Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Student Office Assistant

List any licenses or certifications required by the position: RSVP, VA

Education for Student Office Assistant

Typically a job would require a certain level of education.

Employers hiring for the student office assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and University Degree in Education, Graduate, Management, Communication, Counseling, Leadership, Faculty, Computer, Administration, Medical

Skills for Student Office Assistant

Desired skills for student office assistant include:

Microsoft Office
Follow procedural and policy manual related to the job tasks
General written standards and procedures utilized
Have the ability to read
Interpret
Microsoft Office Suite with the ability to learn other computer programs quickly
Campus resources
Office equipment
Statistics
Computer software

Desired experience for student office assistant includes:

Provide support to department management for PO creation/management budget monitoring
Initiating and approving a high volume of staffing transactions, while reviewing data for accuracy, completeness, and compliance with employment laws and the university's policies
Working with the systems team and human resources team to develop and implement major functionality in the university’s human resources and payroll system
Communicating our office’s policies and procedures to hiring departments and student employees
Facilitating the resolution of payroll problems or employment issues and acting as a liaison to other university resources
Work in an exciting, fast-paced environment where no two days are the same

Student Office Assistant Examples

1

Student Office Assistant Job Description

Job Description Example
Our company is growing rapidly and is looking for a student office assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for student office assistant
  • Helps at front desk by signing in students who present for appointments
  • Refers "walk-in" students to triage RN to make appointment
  • At ALL times, medical questions/triaging is referred to RN or clinician
  • Organize office and assist associates in ways that optimize procedures
  • Sort and distribute communications in a timely manner
  • Coordinate with other departments to ensure compliance with established policies
  • Maintain trusting relationships with co-workers
  • Perform receptionist duties
  • Compose messages for Pitt Public Health Career Services’ Facebook and Twitter accounts
  • Perform various administrative duties, including posting fliers and organizing bulletin boards, copying, filing, assembling packets
Qualifications for student office assistant
  • Appeals Committee
  • Disciplinary Review Committee
  • Student Advocacy Office
  • GU Police Department
  • Sexual Assault Working Groups
  • Academic Deans Offices
2

Student Office Assistant Job Description

Job Description Example
Our growing company is hiring for a student office assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for student office assistant
  • Assist in the organization and implementation of major Pitt Public Health events, including career fairs, Dean’s Day, Orientation, Open House, and Accepted Applicant’s Day (during the school year)
  • Keep track of student Dean’s Day abstract submissions and judges from each department (during the school year)
  • Post Grand Rounds event announcements to CourseWeb, enter student Grand Rounds points and grades into CourseWeb and manage student sign in at Grand Rounds events (during the school year)
  • Assist with Admissions staff with application processing & maintenance
  • Positively represent the College of Law in the office and at special events, including New Student Orientation
  • Positively represent the College of Law in the office and at special events, including Admitted Student Days held in the Spring Semester
  • Openly and honestly communicate with Admissions staff in a timely manner
  • Contribute to a group/team environment with participants and other leaders
  • Serve as a resource person and consultant to new students participating in both Winter and Summer Govs R.O.W
  • Exhibit exemplary behavior as a role model for students and staff
Qualifications for student office assistant
  • Residential Living Staff
  • Office of Global Education
  • Other (new committees/working groups that require OSC participation)
  • Master’s or Juris Doctorate
  • At least 2 years – preferably 4 years – of experience in student judicial services in a college or university setting
  • Demonstrated success as a professional in administrative student conduct process or closely related area
3

Student Office Assistant Job Description

Job Description Example
Our company is growing rapidly and is hiring for a student office assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for student office assistant
  • Participate in and lead guided discussions in structured information sessions
  • Work closely with faculty advisors in preparing for the advising and registration sessions
  • Work all Winter and Summer GOVS R.O.W
  • Perform other job-related administrative duties as assigned by supervisors
  • Collect syslog and network monitor data
  • Troubleshoot network alerts
  • Gather information on network and device trends
  • Create monitor and trending reports that management will use for planning and design purposes
  • Configure network devices to be monitored
  • Work with the tools group to improve network monitoring
Qualifications for student office assistant
  • Demonstrable familiarity with current Title IX obligations
  • Understanding of, and commitment to, student development, character formation and community building
  • Ability to handle sensitive cases and emergency situations and to make sound judgments regarding immediate priorities
  • Ability to interact effectively and collaboratively with a diverse community of students, parents, faculty/staff, partner offices and the neighboring community
  • Preference for experience working Symplicity ADVOCATE, a student conduct database
  • Ability to deal discreetly with sensitive information
4

Student Office Assistant Job Description

Job Description Example
Our innovative and growing company is hiring for a student office assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for student office assistant
  • Lead initiatives under the guidance of the faculty
  • Operate Basecamp (project management/communication) software
  • Meet with clients regularly
  • Serve as a mediator between clients and students
  • Manage the issuing of client-contracts and their fulfillment
  • Document progress and report that process to the professor of record
  • Assist with other tasks in the Interactive Media & Web Design program as needed
  • Manage client design-contracts
  • Meet with the editorial board to facilitate story ideas for each section
  • Handles logistics of planning and posting content
Qualifications for student office assistant
  • Strong Microsoft Excel knowledge (Pivot tables)
  • Preference will be given to applicants who can begin limited work hours in June 2017
  • Quick Learner, especially in new operational processes
  • Must be able to run errands to multiple buildings in multiple locations on campus
  • Ability to communicate and interact appropriately and effectively with diverse populations, the College community, and the public
  • Ability to maintain confidentiality of records and sensitive information
5

Student Office Assistant Job Description

Job Description Example
Our company is looking to fill the role of student office assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for student office assistant
  • Oversees story assignments
  • Planning and coordinating student engagement events throughout the year
  • Provide administrative support to the department, including the handling of items with confidential material
  • Knowledgeable about resources, departments, and support offices on campus and who they serve for student success
  • Staff events including the setup and break down of events
  • Act as Super User and first line support in tool use for project managers, line managers and architects
  • Maintain training materials, guidelines and intranet site as a backbone for training and guidance to the organisation
  • Event preparation-20%
  • Fulfilling pennant requests from schools around the country-5%
  • Working with databases and updating lists-5%
Qualifications for student office assistant
  • Multitasking & the ability to adhere to deadlines
  • Must adhere to professional standards and dress code
  • Must have completed 30 credit hours by Summer 2017
  • Must have and maintain an overall combined minimum GPA of 2.75
  • Must have no formal disciplinary record with the University within the past 12 months
  • Student at U of M - Dearborn

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