Staff Assistant Job Description

Staff Assistant Job Description

4.6
165 votes for Staff Assistant
Staff assistant provides advice, assistance and guidance to staff on relevant administrative procedures and practices and provides general assistance to other office support staff, as required;.

Staff Assistant Duties & Responsibilities

To write an effective staff assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included staff assistant job description templates that you can modify and use.

Sample responsibilities for this position include:

Assists in the preparation of presentation materials using PowerPoint, Excel, and other appropriate technology/software
Reads outgoing correspondence for executive’s approval and alerts writers to any conflict with the file, departure from policies or executive’s viewpoints, and gives advice to resolve problems
Orients staff of the Regional Centres and the Vienna Office, new staff to relevant administrative procedures and practices
Assists in the preparation of presentation materials using appropriate technology/software, notably powerpoint presentations
Orients new staff to relevant administrative procedures and practices and provides general assistance to other office support staff, as required
Gathering & data entry/reporting of late and missed deliveries on a national level
Daily monitoring of subscriber priority complaints and the appropriate follow-up to the customer tracking this in the system
Prepares agendas for Monthly Business Performance Review and Monthly Business Acquisition Review and disseminates as appropriate
Composes correspondence requiring some understanding of technical matters
In the executive’s absence, ensures that requests for action or information are furnished in a timely manner

Staff Assistant Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Staff Assistant

List any licenses or certifications required by the position: CPR, DANB, VA, ADA, CPCS, LEED, ACLS, NAMSS, SIS, BLS

Education for Staff Assistant

Typically a job would require a certain level of education.

Employers hiring for the staff assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Graduate Education, Graduate, Business, Communication, Business/Administration, Associates, Management, Government, Social Sciences

Skills for Staff Assistant

Desired skills for staff assistant include:

Excel
PowerPoint
Outlook
Policies
Procedures
Corporate structure
Clerical and office administrative procedures
Office procedures and practices
Methods of data collection

Desired experience for staff assistant includes:

Ensure consistency and harmonization in delivery of material and deliverables to new hires
Collaborate with other service providers delivering materials and presentations for new hire orientation
Track new hire attendance and attendee signatures
Assist customers with issuing and processing parking permits, parking access credentials
Assist customers with filling out housing applications and sublet forms
Ability to merge documents and summarize information

Staff Assistant Examples

1

Staff Assistant Job Description

Job Description Example
Our company is growing rapidly and is hiring for a staff assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for staff assistant
  • Type miscellaneous correspondence and reports, create and revise policies and procedures, and prepare for surveys
  • Updates PowerPoint presentations, drafts letters and presentation materials for the Senior Associate Dean and Assistant Dean
  • Represents the Dean’s policies to constituencies within and outside of the University
  • Serving as the primary point of contact and resource on frequently asked questions for callers and visitors to the Global Pathways Office those visiting the International Students and Scholars Office
  • Overall, working closely with departmental staff to support the services and programs provided to international students
  • Perform, under minimal supervision, a wide range of administrative and office management support to the Director and the front office, including Information Officer and Partnerships Unit, for the effective and efficient implementation of the work programme of the Division
  • Oversee incoming and outgoing mail, reviewing and bringing priority items to the attention of the Director and/or Information Officer
  • Maintain and organize electronic and hard-copy files for the Director and the Director’s Office, including through Correspondence Log (Corlog), email archiving and other tools
  • Assist with conveying and tracking directives, reports, status updates and other relevant information
  • In consultation with the Director and/or the Information Officer, initiate and process requests for temporary job opening and job requisition in Inspira
Qualifications for staff assistant
  • Staff Assistant reports and provides support to Site Director and provides varying levels of support to the home health and hospice departments
  • Support the Director in preparation for presentations to intergovernmental bodies and other meetings by preparing slides and subject files, gathering relevant documentation
  • Ability to use SAP is preferred
  • Maintains the department filing system
  • Arrange appointments and receive visitors
  • Assist in preparing the Director’s agenda
2

Staff Assistant Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of staff assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for staff assistant
  • Serve as focal point, leave monitor, time attendance monitor for the Division
  • Initiate requisition of goods and services as required, including raising shopping carts in Umoja and other associated processes
  • Ensure office equipment such as photocopiers are well maintained
  • Act as procurement focal point of the Division
  • Maintains liaison with the Executive Office, the Director's Office, the three UN Regional Centres (Africa, Asia and the Pacific, and Latin America and the Caribbean) and the Vienna Office regarding on-going programmes and other administrative matters
  • Ensures smooth and efficient information flow within the Branch and ensures follow-up, particularly of deadlines
  • Responds or drafts responses to a wide range of correspondence and other communications
  • Maintains files (both paper and electronic) and databases for the Branch
  • Serves as the Branch's UMOJA focal point
  • Performs other duties as assigned.ic) and databases for work unit
Qualifications for staff assistant
  • Acts as secretary and provides direct assistance to the Director of the Washington Office
  • Prepares local and international travel arrangements, to include preparation of travel budget, authorization request, travel requests, review and submission of travel claims and supporting documentation for completeness, accuracy and conformity with UN Rules
  • Sends weekly Diplomatic Pouch to Headquarters in Santiago, Chile, to include preparation of summary of enclosures, packaging of material, sealing of pouch and coordination of pick-up by delivery service
  • Compiles and summarizes background materials for use in preparation of reports, briefs, speeches
  • Tracks and ensures employees complete onboarding duties, including appropriate system access, assignment of lockers, mailboxes, uniforms, badges, fingerprinting, training
  • 1 year experience on-the-Job office/clerical support
3

Staff Assistant Job Description

Job Description Example
Our company is searching for experienced candidates for the position of staff assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for staff assistant
  • Maintain executive calendars and govern time including meetings, functions, and conference calls
  • Research and distribute calls to ensure prompt resolution
  • Assist with and organize initiatives and projects
  • Independently prepare correspondence, maintains records and maintain presentations, charts, graphs, spreadsheets and databases
  • Works with minimal supervision and is responsible for an established range of decisions, escalating to the proper executive when necessary and provides updates on a regular basis
  • Expedites work through proper channels, maintains regular and follow-up files and confidential data
  • Maintain phone and mailing lists
  • Work on special projects incorporating confidential budgeting and financial information
  • Assist with human resources systems
  • Arrange catering for various meetings and events
Qualifications for staff assistant
  • Strong knowledge and experience using Microsoft office software
  • Work effectively with cross-functional teams in a fast paced environment
  • General administrative office responsibilities such as filing and copying
  • Maintain and assist with security/door/card access issues for vendors and tenants
  • Maintain and assist with all building and tenant issues/concerns
  • Maintain/Verify/Complete all billing issues/inquires for Lancaster County Wide Communications(Tenant) in a timely and prompt fashion
4

Staff Assistant Job Description

Job Description Example
Our company is growing rapidly and is looking for a staff assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for staff assistant
  • Maintains liaison with front offices of the Department, and with senior officials in other units regarding on-going programmes and other administrative matters
  • Tracks and follows-up on responses for incoming documents and carries out quality control function for outgoing documents
  • Responds to complex information requests and inquiries (e.g., answers requests requiring file search)
  • May provide some specialized support to unit (e.g., technology support, editing, desktop publishing)
  • Performs a variety of administrative duties (e.g., leave recording, meeting organization, reservations, office supply and equipment orders, ), including preparing and/or processing administrative requests/documents (e.g., travel requests, expense claims, vouchers, visa applications)
  • Maintains liaison with the ESCAP secretariat and with staff in other Divisions/SROs/RIs regarding on-going programmes and other administrative matters
  • Ensures smooth and efficient information flow within SONCA
  • Researches, compiles and summarizes background materials for use in preparation of reports, briefs, speeches, for the Executive Secretary and Head of Office
  • Provides assistance in the coordination of service-wide activities (meetings, training, ), and special events
  • Orients work and provides general assistance to other office support staff, notably the clerk/driver as required
Qualifications for staff assistant
  • Assists the Head of Office, by attending meetings, preparing minutes, and monitors follow-up activities and deadlines
  • Responds to complex information requests and inquiries, notably those involving local service suppliers
  • Provides some specialized support
  • Maintains files (both paper and electronic) and databases for the Office
  • Performs, administrative support functions for the Chief of Service, including liaising with administrative services, DPKO/DFS Executive Office, and other relevant offices to ensure that the Chief receives all necessary administrative, technical, and logistical support
  • Organize and Manage the Director's calendar of activities, make arrangements for meetings and other appointments
5

Staff Assistant Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of staff assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for staff assistant
  • Maintain excellent files records (both printed and electronic) and databases for the Director
  • Assist in the preparation of presentation and training materials using appropriate technology and software
  • Arrange official travel of the Director and all associated paperwork
  • Prepare requisitions for office equipment and stationeries and perform on-line requests for IT equipment, video- and telephone conferencing, and other services
  • Point of contact for equipment loans
  • Schedules meetings and keeps the calendar for the Director of Disability Services
  • Books meeting spaces and coordinates catering along with the necessary AV needs, invitations, and materials
  • Orders office supplies and PCARD purchases, as directed
  • Gathers and maintains data for and assists in preparing reports using Microsoft Office
  • Coordinates and updates UDS’ websites for accessibility
Qualifications for staff assistant
  • May compose, proofread, edit, and prepare correspondence, reports, and other materials including email correspondence and databases, as directed
  • Prepares and maintains office’s files, documents, and databases, as requested, to assure compliance with established standards, and notifies supervisor of findings
  • Provides for smooth day-to-day operational flow of communication within the office
  • Monitors and responds to the general office email accounts
  • Contributes to the office’s goals by accomplishing related duties as required
  • College background preferred

Related Job Descriptions

Resume Builder

Create a Resume in Minutes with Professional Resume Templates