Scheduling Specialist Job Description

Scheduling Specialist Job Description

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Scheduling specialist provides guidance on industry/association guidelines and codes of practice to Medical and Commercial teams.

Scheduling Specialist Duties & Responsibilities

To write an effective scheduling specialist job description, begin by listing detailed duties, responsibilities and expectations. We have included scheduling specialist job description templates that you can modify and use.

Sample responsibilities for this position include:

Produce and publish daily commercial logs for both domestic and International networks, the alternate networks associated with each log
Responsible for making and scheduling patient appointments in an efficient and timely manner
Books, coordinates, and reschedules patient appointments
Registers patients in EPIC system
Verifies insurance of new and returning patients
Greets patients in clinic and answers questions
Schedules surgeries, outpatient appointments, and admissions as requested
Answers the telephone and routes patient calls
Maintains and updates current information on physician's schedules ensuring that patients are scheduled properly and appointments are confirmed
Assists with preparation of agendas, materials, meetings

Scheduling Specialist Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Scheduling Specialist

List any licenses or certifications required by the position: APICS, CPIM, PMP, PSP, EVP, CCP, CSCP, DAU, BLS, CAPM

Education for Scheduling Specialist

Typically a job would require a certain level of education.

Employers hiring for the scheduling specialist job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Business, Engineering, Business/Administration, Associates, Communication, Mathematics, Supply Chain Management, Technical, Science

Skills for Scheduling Specialist

Desired skills for scheduling specialist include:

Medical terminology
ACA requirements
Commercial and government health insurance and billing guidelines
Understanding of DRG's
Medical ICD9/ICD10 codes and CPT/HCPC Codes and Modifiers are
Computers
Demonstrated technical aptitude and an ability to quickly learn new systems
Customer service concepts and techniques
MS Office tools
With emphasis on the advanced use of MS Excel

Desired experience for scheduling specialist includes:

Assembles patient charts for next day visits
Calls patients to remind them of their appointments
May verify insurance and pre-certification of insurance benefits
Takes responsibility and shows initiative in dealing with interpersonal conflict resolution
Excellent listening, oral and written communication skills including telephone and email correspondences with leadership and medical staff
Prior experience auditing time keeping records

Scheduling Specialist Examples

1

Scheduling Specialist Job Description

Job Description Example
Our growing company is looking to fill the role of scheduling specialist. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for scheduling specialist
  • Assists with class breakout room requests
  • Assists with grade submissions and reporting of unassigned grades
  • Assists in resolving complex instructor classroom requests
  • Assists in generating reports of academic scheduling activity to assist areas correct errors, issues and finalize schedules to achieve established university goals and objectives
  • Effectively handle 3 - 4 semesters of the class schedule at any given time
  • Serve as back-up to scheduling team for all scheduling needs, processing events and other tasks as needed
  • Provide Editor in Chief and Executive team members detailed information on status of all print and digital articles
  • Work with technology and magazine administrative staff to design, develop, and implement database solutions for all NGM departments
  • Utilize the editorial database to track and monitor compliance with editorial deadlines
  • Assigns daily projects including tax preparation, tax return reviews
Qualifications for scheduling specialist
  • Proven ability to analyze complex problems, negotiate, problem solve and collaborate with others
  • Demonstrates flexibility in response to unexpected changes in work volume, work assignments and scheduling
  • Make and communicate decisions and take action in high pressure situation with tact, diplomacy, and respect
  • Ability to read, understand and apply contract language to scheduling and pay principles
  • Three (3) years of complex scheduling activities
  • Extensive Cadence scheduling system experience
2

Scheduling Specialist Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of scheduling specialist. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for scheduling specialist
  • Implement timely schedule adjustments based on changes in demand
  • Communicate effectively with customers and decision makers regarding supply status and potential risks
  • Ensure the accuracy of SAP system generated production plans
  • Contribute to business improvements through timely project implementations
  • Convert study schedules to excel spreadsheet and enter into scheduling database
  • Create source documents, flow sheets and meal logs for overnight patients
  • Extract detailed information from project managers containing complex instructions
  • Read and interpret laboratory manuals and create lab documents
  • Outpatient visit calendar management
  • Maintaining calender's for clinic
Qualifications for scheduling specialist
  • Experience with NWP payroll procedures
  • Excellent knowledge of KP, KP exempt payroll practices and medical legal scheduling
  • Excellent understanding of Affiliated Clinicians Contract
  • Design complex spreadsheets with multiple function formulas
  • Past or current Supervisory or Lead responsibilities
  • Minimum of fifteen (15) years broad Oil & Gas project controls/Planning experience in
3

Scheduling Specialist Job Description

Job Description Example
Our growing company is hiring for a scheduling specialist. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for scheduling specialist
  • Subject payment sheets to patients
  • Tracking studies and the patients involved
  • Provides basic information and instructions to patients regarding the practice and the Hospital
  • May provide general support and coordination for all aspects of patient care for established patients, including filing, data entry, telephone support
  • Maintain dialogue with managers and technicians in the field
  • Maintain phone line for any scheduling related issues
  • Audit technician schedules
  • Contact customers regarding scheduled installation and service appointments
  • Optimize technician productivity through active schedule monitoring and coordination with local technician leadership
  • Be the first point of contact for same-day schedule changes
Qualifications for scheduling specialist
  • Minimum 3 years HR / Crewing & Logistics Experience
  • Oil & Gas Offshore Construction experience essential
  • Exposure to online crew management systems
  • Proficient computer ability relative to administrative programs, spreadsheets, word processing and internet research
  • Maintain professional attitude with internal and external clients
  • Demonstrates strong communication skills both in writing and in person
4

Scheduling Specialist Job Description

Job Description Example
Our innovative and growing company is hiring for a scheduling specialist. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for scheduling specialist
  • Coordinate technician movement with local operation managers
  • Support operations leadership daily
  • Assess, understand and communicate operational and customer experience hurdles to Scheduling Team leadership
  • Do research regarding source issues, including but not limited to Internet research, confirming with contacts
  • Work with Resource Manager in planning and developing strategies for engagement management based on engagement requirements and priorities
  • Implement scheduling process to ensure compliance with process, incorporating requirements of region and function
  • Project scheduler for industrial projects
  • Understand contract requirements and coordinate the project team input to schedule
  • Support development of all levels of the project schedule
  • Participate in schedule review meetings
Qualifications for scheduling specialist
  • Possess a level of hearing sufficient for effective interaction with stakeholders by various means, including in-person, via phone
  • Bachelor's Degree required, preferably in business or technical field (Supply Chain, Industrial Engineering, Operations Research, or Statistics)
  • At least 1 year experience project management
  • Able to thrive in a fast paced enviroment
  • Medical assistant experience or certification
  • Knowledge of GCP, GLP, HIPPA, and FDA rules and regulations
5

Scheduling Specialist Job Description

Job Description Example
Our growing company is looking for a scheduling specialist. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for scheduling specialist
  • Local office system owner of our scheduling software, ProStaff
  • Proactively monitor utilization, availability and leverage of practice personnel
  • Empowered to make scheduling related decisions
  • Develop relationships with all levels of personnel and become familiar with all clients
  • Train new hires on software use
  • This is an evolving position and special projects and other responsibilities will be assigned as deemed necessary and or required
  • Scheduling.Prepare requisitions, schedules and other documents necessary for the homebound technicians to perform their duties
  • Customer Service.Address all phone calls promptly and professionally, accurately record essential information to provide the proper documentation of the customers’ requirements, ensure all client requests are delegated to the correct personnel within the timeframe needed
  • Assist Supervisor.Work closely with Homebound Services Supervisor to provide and maintain efficient operations, train designated employees as needed in the duties and responsibilities associated with Homebound Services, responsible for collecting and submitting all Mileage Documentation and Travel Forms to the Homebound Services Supervisor for approval
  • Registers patient at time of appointment entry
Qualifications for scheduling specialist
  • Experience with Reveal
  • BLS/CPR certification is a plus
  • Capture logistics requirements to ensure carrier selection matches
  • Monitor document and carrier execution of logistics requirements and take preventive measures
  • Minimum 1 year surgery scheduling experience
  • Meditech/OR Module experience preferred

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