Research Program Coordinator Job Description

Research Program Coordinator Job Description

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Research program coordinator provides feasibility assessment of research study protocol requirements and design a recruitment plan for assigned clinical studies.

Research Program Coordinator Duties & Responsibilities

To write an effective research program coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included research program coordinator job description templates that you can modify and use.

Sample responsibilities for this position include:

Working knowledge of research and applies general analytical skills to administer the logistical implementation of assigned projects, and to identify situations requiring special attention
Work on multiple complex clinical studies which require a high level of knowledge, coordination and data abstraction • Maintain detailed knowledge of all assigned protocols, adhere to all protocol requirements to ensure the validity of the clinical research data, and transmit/distribute protocol information as needed • Interact with faculty, fellows, and staff of various divisions/departments of the Johns Hopkins School of Medicine
Maintains good working knowledge of all assigned protocols, including inclusion and exclusion criteria for study participation, visit timelines, and required data collection points per visit
Verifies scheduling of patient appointments, tests, and follow up visits at the appropriate time in the treatment cycle to ensure completion of protocol requirements
Coordinate patient enrollment, data abstraction, case report form completion and submission, query resolution and responses, specimen shipping, and other protocol-related tasks
Support development of consent interventions
Manage the daily operations of the project
Oversee and conduct recruitment, screening and enrolling of eligible patients into laboratory protocols
Design and compile materials which aid physicians/other staff in complying with protocol requirements
Ensure that participant consent process is appropriately administered to each research participant

Research Program Coordinator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Research Program Coordinator

List any licenses or certifications required by the position: HIPAA, CPR, CCRC, CCRP, IRB, NIOSH, BLS, SOCRA, ACRP, HIV

Education for Research Program Coordinator

Typically a job would require a certain level of education.

Employers hiring for the research program coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Education, Graduate, Public Health, Communication, Psychology, Social Sciences, Management, Communications, Social Work, Desktop Publishing

Skills for Research Program Coordinator

Desired skills for research program coordinator include:

Assigned protocols and reporting requirements
Complies with Good Clinical Practices
ICH Guidelines and SKCCC Clinical Research Office policies
Assigned clinical trial and Registry requirements
Assigned protocols
Medical terminology
Clinical research practices and principles
To identify situations requiring special attention
Protocol so that study activities are completed correctly and completely
Study meetings

Desired experience for research program coordinator includes:

Engage in on-going and new research projects both in research, policy and programmatic content and in administration
Manage projects, determine priorities, and maintain a high degree of professionalism and confidentiality, comfortably taking initiative and exercising independent judgment to resolve issues
Draft and edit research manuscripts for scientific peer review publication, policy documents and reports of the Program with the opportunity for authorship
Assist in preparation of grant applications/renewals, contracts, and IRB ethical applications both at Hopkins and abroad
Monitor grant budgets, monitor monthly expenditures, reconcile accounts and compile reports
Provide interface with department, school, and university offices on behalf of faculty and independently anticipate issues to ensure efficient service and operations

Research Program Coordinator Examples

1

Research Program Coordinator Job Description

Job Description Example
Our growing company is hiring for a research program coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for research program coordinator
  • Provide overarching administrative support to Program, including correspondence and scheduling seminars, general support to trainees, students, and postdocs
  • Manage conflict-free calendars of meetings and appointments
  • Draft and prepare for signature office communications proofread and edit confidential and sensitive information
  • With Research Nurse, verifies patient eligibility for studies by comparing patient history and clinical laboratory results with protocol requirements
  • Meets regularly with Principal Investigators, Research Nurse, and Research Program Manager and other study team members to review data accuracy and overall study progress
  • Write manual of procedures for conducting interviews with leadership and consumers
  • Interacts with study site to obtain space and negotiate schedules for participant recruitment and data collection
  • Performs all data collection measures (phlebotomy not required) including questionnaires, cognitive testing, and physical measures such as six-minute walk, blood pressure, waist circumference and expiratory carbon monoxide testing and supervises data collector in these measures
  • Recruit, screen and enroll eligible subjects for participation in research protocols with final authorization from principal investigator and/or research nurse team leader
  • Meet regularly with principal investigators, research manager and protocol team leaders to review patient participation, data accuracy and overall project progress
Qualifications for research program coordinator
  • Verifies patient eligibility for studies by comparing patient history and clinical laboratory results with protocol requirements
  • Prepares reports on individual patients or the study as required by the principal investigators and/or external agencies
  • May assist the principal investigator and/or program manager in defining information and plans required to accomplish goals of studies
  • Maintains a research chart for each patient
  • Meets regularly with Principal Investigator, Research Nurse, and Research Program Manager to review data accuracy and overall study progress
  • Completes minimum requirement for continuing educational units
2

Research Program Coordinator Job Description

Job Description Example
Our growing company is hiring for a research program coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for research program coordinator
  • Works with the study team on approved concepts to help write the clinical research protocol and informed consent document using the TBCRC standardized templates
  • Assists in the preparation of budgets for new TBCRC studies using costs principles provided by TBCRC participating member sites
  • Assists in the collection, reviews for adherence to regulation, and tracks all regulatory documentation for sites involved in studies
  • Understand and adhere to schedules, protocols, and Standard Operating Procedures (SOP)
  • Schedule study visits and track follow up, sample collection and data entry for multiple research studies
  • Enrollment and withdrawal of participants in the BLSA
  • Autopsy study
  • Scheduling, preparing, and presenting case conferences for participants in the BLSA for diagnostic purposes
  • Coordinating the safe transfer of biospecimens to storage freezers located on site
  • Maintaining an inventory, , the monitoring and overseeing maintenance schedules of these freezers to ensure samples will remain viable for any future analyses
Qualifications for research program coordinator
  • Prepare, process and document claims and invoices for clinical services related to research studies
  • Prepare and maintain general ledger-related documentation including allowances, adjustments, check payments and journal vouchers (JVs)
  • Reconcile charges captured in the Epic billing system with the study’s Billing Grid and other study documents, to ensure appropriate billing to the research study, Medicare, third-party payer, or the study subject
  • Participate in development, testing and evaluation of manuals, questionnaires, and coding structures, for the efficient collection of data
  • Participate in presenting projects/data at medical meetings • Participate in working on protocol development of sub-studies • Conduct training sessions and oversee day-to-day activities of lower level program coordinators and other staff working at other locations within multi-centered clinical trial and locally
  • Utilizing working knowledge of study(s) will participate in meetings to provide operational updates, report on any operational issues, and may make recommendations for resolutions to new/outstanding operational issues
3

Research Program Coordinator Job Description

Job Description Example
Our company is searching for experienced candidates for the position of research program coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for research program coordinator
  • Participates in all mandatory meetings to develop increasing knowledge of assigned research and clinical trials • Attends educational lectures and conferences
  • Draft, negotiate, and evaluate licensing and support service arrangements for the PRC International Program (England, Northern Ireland, Scotland, The Netherlands, British Columbia, Ontario, Norway, Bulgaria and Australia) with coordination from University’s legal counsel and University Physicians, inc
  • Negotiate trademark rights and responsibilities with foreign governments and create new trademark registrations for branding with the Technology Transfer Office, manage accepted trademarks and their uses
  • Alert investigators when amendments to COMIRB protocols are needed, and implement and submit routine amendments
  • Provide administrative compliance coordination of research projects that are conducted jointly with the NFP NSO and other research institutions
  • Facilitate regular communications and site visits with international partners
  • Participate in International system developments that support quality improvement and sustainability for all NFP/FNP international partners
  • Work with collaborators on IRB issues and external IRBs, as needed, to meet regulatory requirements and ensure necessary approvals are processed and obtained
  • Prepares and submits progress reports
  • Drafts memoranda, reports, PowerPoint presentations
Qualifications for research program coordinator
  • Maintains central repository of project documents, project plans, deliverables
  • Facilitates communication and collaboration with affiliated research personnel at other locations and institutions
  • Participates and contributes to internal team meetings and facilitates new and existing partnerships with external partners
  • Supports leadership staff by coordinating events established in the central portion of the grant, such as an HBX Live (online discussion platform)
  • Helps fulfill key project and reporting documents
  • Outstanding interpersonal, organizational, and networking skills
4

Research Program Coordinator Job Description

Job Description Example
Our growing company is looking to fill the role of research program coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for research program coordinator
  • Records and distributes team research meeting agenda, notes and taskings
  • Maintain lab and medical records, and database records
  • Assist in the management of the center’s daily operations
  • Assist with research activities in BRIDGES projects, including data collection, entry, and analysis and manuscript writing
  • Assist the Principal Investigator in developing and implementing study operating procedures related to recruitment, retention, study visits and specimen bank while ensuring that quality control procedures are adhered to
  • Assist with the informed consent process, • Records management, communicating with team members on the status of assignments, • Assist with editing and preparation of study documents, • Organization of records, • Schedule study-related visits, • Collect data via telephone and/or face-to-face questionnaires with study participants, and • Clerical duties as assigned
  • Development of recruitment materials, SOPs/procedures
  • Provide GPP Academic Director with research support for projects related to international relations and U.S. foreign policy, including web searches, book and article summaries, editorial assistance, and literature searches
  • Coordinate student research assistants on projects related to global policy issues
  • Manage and plan travel occasionally participate in overseas research trips with students and faculty
Qualifications for research program coordinator
  • The ability to perform highly detailed work with superb attention and care while providing/ obtaining information on numerous inquiries is paramount to success in this position
  • Exposure to Microsoft Excel, Bibliography software (EndNote, RefWorks), PubMed/Lexis Nexis is preferable
  • Bachelor’s Degree in Life Sciences, Biology, Bioengineering, or other related scientific fields
  • Current certification in BLS required and must be maintained in a current status throughout the life of this contract
  • Excellent written and verbal communication skills impeccable organizational skills
  • Bachelor's Degree required, with 0-1 years of related experience preferred
5

Research Program Coordinator Job Description

Job Description Example
Our growing company is hiring for a research program coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for research program coordinator
  • Maintain familiarity with current issues in global policy
  • Participates in the primary analysis of evaluation datasets
  • The position includes systematic social observation of communities throughout Baltimore
  • The position includes ethnographic observation of public events within the study’s catchment area
  • Act as primary contact for study participants, which may include scheduling, confirming appointments, and escorting/directing to various locations on/off campus
  • Monitor the administration of existing research-based assessments by staff, including the preparation of a monthly report to detect administration gaps and errors
  • Re-train staff as needed
  • Help with installation and maintenance of electronic equipment to include
  • Develop, manage and utilize databases and computer programs to identify patients' research status, including needed consents and research-based assessments and communicate this information to clinical and research staff
  • Work in conjunction with the Senior Research Program Coordinator to coordinate between clinical and research staff to design and update protocols for administering research-based assessments that correspond to clinical workflows
Qualifications for research program coordinator
  • Minimum of three years of experience (5 years if no Master's degree) in data management and study coordination in healthcare or basic research
  • The ideal candidate would be detail oriented and comfortable managing a diverse set of tasks
  • No previous full time employment experience is required
  • An ideal candidate would be comfortable interacting with individuals from diverse racial, cultural, and economic backgrounds
  • Demonstrated knowledge of federal and non-federal agency requirements and regulations for sponsored research grants
  • Strong knowledge of policies and procedures relating to accounting, budgeting, bookkeeping, reconciliation, auditing, purchasing, disbursements, and other fiscal matters

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