Procurement Support Job Description

Procurement Support Job Description

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Procurement support provides guidance to procurement professionals in support of procurement actions by referencing the FAR, DFARS and SNC policies and procedures.

Procurement Support Duties & Responsibilities

To write an effective procurement support job description, begin by listing detailed duties, responsibilities and expectations. We have included procurement support job description templates that you can modify and use.

Sample responsibilities for this position include:

Understand functionality of all Procurement applications (SAP (eProcurement, HR, Accounts Payable), Concur (Expense and Travel), eStore (Requisition, eInvoicing) US Bank, AMEX@Work, Virtual Production System (VPS), Peregrine Service Ticketing
Interface with the internal requestors and stakeholders to clearly understand the procurement request and the business objectives
Use internal request management tools and Administration of a dedicated mailbox
Organize, monitor and report status of the activity towards stakeholders and management
Secure and store event documentation and other information according to the process requirements
Solid interpersonal skills with proven ability to develop and maintain effective business partner relationships and
Keep Tracking tool Incidents updated with all the comments related with the progress of the resolution of each case
Meet the expectations and requirements of internal and external customers
Prepare and review RFP content
Direct and coordinate efforts of team members

Procurement Support Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Procurement Support

List any licenses or certifications required by the position: SAP, PMP, ITIL, GCPA, IAM, IAT

Education for Procurement Support

Typically a job would require a certain level of education.

Employers hiring for the procurement support job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Business, Engineering, Finance, Business/Administration, Education, Accounting, Supply Chain Management, Economics, Management, Computer Science

Skills for Procurement Support

Desired skills for procurement support include:

Product information and procedures with regard to HWA warranty and programs
Customer networks/systems
How to read and interpret routine financial statements
Logistics procedures and policies specific to the area of assignment
Various Logistics databases and applications
CPSR
Company policies and procedures
DFARS
FAR
Work flow processes

Desired experience for procurement support includes:

Liaison with various entities within the Department for gathering information to be included in RFPs and administrative rulemaking
Advertise RFPs in both print and electronic media
Manage calendar of events and RFP timeframes
Conduct research on existing RFPs from other states similar efforts which may help to guide decision making
Ensure system requirements and compatibility with agency systems
Maintain all relevant procurement library documents and ensure that they are available to be reviewed by prospective RFP bidders

Procurement Support Examples

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Procurement Support Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of procurement support. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for procurement support
  • Prepare and participate in program meetings
  • Track and report Operations Planning Goal status and Program Performance Metrics
  • Review/comment/track documentation thru completion
  • Assist with developing, maintaining, and any other associated support as required for disseminating Aviation Weather information via the internet site
  • Work with the Client branding organization during development and maintenance of the Aviation Weather internet site to ensure its compliance
  • Prepare financial status documentation including charts, briefings, and progress reports
  • Prepare financial status documentation and participate in Internal Program Reviews and Group Reviews
  • Calculate project costs and relate those costs to current and future budgets
  • Support program management on each formal budget review cycle, including tracking of budget, financial activities, and status of each project budget across fiscal years, authorizations, appropriations, and expenditures
  • Develop annual program travel plans, reconcile and revise plans against actual travel expenditures, and prepare status and affordability reports
Qualifications for procurement support
  • Knowledge of business processes and IT concepts
  • Experience with giving presentations and compiling training documents
  • Analyze planned activities and identify critical paths across implementation activities
  • Develop and maintain spend plans
  • Provide FMS funding reports for the reconciliation of PA’s and PR’s for accountability and reporting
  • Create and route PR’s for funding program activities
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Procurement Support Job Description

Job Description Example
Our growing company is hiring for a procurement support. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for procurement support
  • Assist with the development and review of independent government cost estimates such as construction contracts at implementation sites
  • Support development of statements of work
  • Perform qualitative and quantitative reviews of prime contractor proposals
  • Manage and own the Contract database to ensure that all supplier contracts are up to date and electronic and paper copies are stored appropriately
  • Provide concise, accurate and prompt solutions to all Enterprise Procurement enquires, via telephone and e-mail
  • Respond or acknowledge e-mail enquiries within 24 service level agreement
  • Actively contribute to a team atmosphere
  • Invest in personal career development plans
  • Allocate volumes and suppliers to markets from Nestrade parent contracts
  • Prepare price fixations with suppliers
Qualifications for procurement support
  • Initiative, willingness to ask questions, and drive solutions within work
  • Understanding of Vendor Set Ups, Vendor Outline Agreements, and Co-pack set ups in SAP helpful
  • Accounts payable, receivable background helpful
  • Recognised technical qualification
  • Preferrably experienced in procurement (not a must)
  • Link hedge results to physical supply contracts
3

Procurement Support Job Description

Job Description Example
Our growing company is hiring for a procurement support. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for procurement support
  • Freight / Transport
  • Understand technology and adhere to purchasing policies and procedure
  • Point business units to the appropriate buying channels or necessary points of contact
  • Understand approval processes and directing buyers to the appropriate contacts
  • Coach on the application of a specific procurement system and teach others how to use advanced technologies and tools for a specific procurement system
  • Provide superior customer service and assists with any issues business units might have with any of the existing buying channel
  • Escalate any issues to management for resolution
  • Participate in process documentation and continuous improvement
  • Implement reporting metrics tracking key departmental KPI's
  • Track orders and confirm system lead times, delivery dates, and costs within system
Qualifications for procurement support
  • Ability to work in an international and complex environment
  • An open mind to international mobility
  • Demonstrated business analytical and problem-solving skills with keen attention to detail, the ability to structure an approach to work
  • 4 years minimum procurement experience - contract requirement
  • Work with asset management resource as needed to triage support requests for asset management activities
  • Provide spot buy support for all IT purchases
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Procurement Support Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of procurement support. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for procurement support
  • Act as a SME, understanding required processes and key points of contact within the organization and procurement systems
  • Payment 1 – Deliverable 1 - 5% (1 month after signing contract)
  • Payment 2 – Deliverable 4 - 5% (2 months after signing contract)
  • Payment 7 – Deliverables 10 – 10% (7 months after signing contract)
  • Payment 8 – Deliverables 9 and 11 - 10% (8 months after signing contract)
  • Prioritize requirements, highlight any missing information and risks to business and challenge for clarification in time
  • Maintain various Procurement systems and processes such as but not limited to – SAP, SAP Sourcing, GEP
  • Serve as a liaison for common initiatives that the various teams within the Procurement CoE have launched
  • Ensure the historic spend data is maintained and appropriately stored to ensure audit and functional requirements for data retention and protection are met
  • To procure material on time to ensure production flow is maintained at all times
Qualifications for procurement support
  • Procurement Process Knowledge – Demonstrates an understanding of relevant procurement processes (e.g., category management, strategic sourcing, contract management, purchasing)
  • Budget and Finance – Demonstrates an understanding of budgetary and financial functions, processes, timelines, constraints, and how each impacts or enables the procurement process (including annual cycles, budget initiatives, and finance activities)
  • Prioritization and Workload Management – Demonstrates the ability to manage multiple activities / projects simultaneously
  • Issue Resolution and Problem Solving – Demonstrates the ability to analyze problems, identify and consider potential solutions, and make timely recommendations
  • Continuous Improvement – Collaborates with internal and external stakeholders to evaluate current business processes to streamline / remove inefficiencies
  • Oral and Written Communication – Communicates clearly and adapts style to suit audience requirements (both, in verbal and written form)
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Procurement Support Job Description

Job Description Example
Our innovative and growing company is looking for a procurement support. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for procurement support
  • May provide administrative and clerical support specifically related to supply chain and procurement department activities
  • Maintains information on computer systems
  • May develop and maintain resources for assigned commodity items
  • Prepares standard requests for quotation
  • Develops and establishes relationships with assigned customer(s) to maintain a high level of satisfaction
  • Will serve as the primary interface for SAIC with assigned customer(s), and will regularly visit as needs arise to address concerns and/or attend status meetings
  • Ensuring the supply of material at the optimum cost and time
  • Thorough knowledge on purchase process
  • Providing support to both the OEM Channel and Procurement organizations
  • Managing the day to day relationship with our OEM Channel Partners
Qualifications for procurement support
  • Experience with general and technology specific procurement processes, purchasing and procurement operations
  • Experience with Ariba and SAP technologies
  • Understanding of technology procurement and purchasing
  • Bachelor’s Degree, preferably in business or other relevant discipline
  • 3+ years of Procurement or professional experience
  • A recognized qualification in procurement would be considered an asset

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