Procurement Executive Job Description
Procurement executive
provides visibility, mapping, and distributing operational data from all enterprise systems supporting the platforms (JD Edwards, SAP, Hagan, PeopleSoft, Salesforce.com, etc.).
Procurement Executive Duties & Responsibilities
To write an effective procurement executive job description, begin by listing detailed duties, responsibilities and expectations. We have included procurement executive job description templates that you can modify and use.
Sample responsibilities for this position include:
Assist in process of Procure-to Pay, generate, validate and maintain change of SAP Purchase Order according to business needs
Liaising with the PMI Procurement Centers worldwide to maintain and update local master data regarding regional/global frame contracts to be used
Imputing and maintaining data in procurement related tools and applications
Develop and recommend specific sourcing scenarios on the basis of spend analysis findings, extensive knowledge of the relevant supply markets and consolidated business requirements
Assess and measure potential risks' exposures (supply, financial, image/reputation) and establish contingency plans to prevent and/or mitigate their impacts accordingly to risk management strategies defined by Procurement functions
Support Procurement Manager to determine price forecasts for budget cycles
Monitor customer (internal) and vendor (external) compliance with procurement Principles & Practices within the assigned category group(s)
Negotiates and reviews long-term contracts with suppliers to ensure optimum cost and reliable supply
To source and on-board potential new suppliers where required, and to follow correct procedures and documentation when engaging suppliers
Ensure that all assigned supplier contracts are up to date and electronic and paper copies are stored appropriately
Procurement Executive Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Procurement Executive
List any licenses or certifications required by the position: SES, OPM, CDP, APICS
Education for Procurement Executive
Typically a job would require a certain level of education.
Employers hiring for the procurement executive job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and University Degree in Business, Education, Business/Administration, Engineering, Management, Economics, Finance, Accounting, MBA, Technical
Skills for Procurement Executive
Desired skills for procurement executive include:
SAP
JD Edwards will be an added advantage
Relevant supply markets and consolidated business requirements
English
Purchasing related procedures and instructions
BW
Excel
Local native language
Procurement
SAP R/3
Desired experience for procurement executive includes:
Direct the Global Master Data Steward team (Supplier and Material), Contract Administration team (Managers, Analysts, Interns), and the GSR/GIP Sourcing and Contract Power Users
Monitor departmental operational performance through the use of metrics and key performance indicators (KPI's)
Drive proactive communication within the team and also with interfacing teams
Analytical - analyzes & utilizes facts effectively for presentation to decision makers
Excellent interpersonal and communication required, as this position collaborates with large groups of internal and external people
Good at time management and project management
Procurement Executive Examples
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Procurement Executive Job Description
Job Description Example
Our growing company is looking to fill the role of procurement executive. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for procurement executive
- Ensure that all Supplier queries and issues are logged and escalated as appropriate
- Negotiates with supplier for competitive pricing, contract terms
- Perform bidding processes in the area of indirect materials and services
- Conduct market research activities (including RFI), issue Requests for Proposals (RFP), analyze received proposals and make recommendations for supplier selection and prepare relevant contracts
- Performing advanced expenditure analyses for key stakeholders
- Coordinating the process of renewal or termination of agreements with suppliers
- Proceeding with the process of annual price-update initiatives with suppliers
- Contribute to the definition, formulation and implementation of sourcing strategies based on business requirements and supply market trends
- Build industry know-how, coordinating, analyzing and interpreting information about supply markets, suppliers and products/services to select best available solutions compliant with PMI Principles & Practices
- Conduct all request for processes to screen, evaluate and select suppliers
Qualifications for procurement executive
- 3+ year experiences in purchasing especially in Marketing or Corporate Services category
- Degree or diploma in any fields
- Monthly reporting of Service Agreements Scorecard (Inspection+, Service+, Security+, others) to Business Controller
- Maintaining the SIP invoicing level break up
- Maintaining data related to Parts and Service Team Service Team strength, Adecco staff salary break up, Offer letter, contract duration, Machine Population, Service Tools & Stock, Service Agreements
- Degree in Engineering/ IT/ Business/ Finance discipline or equivalent
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Procurement Executive Job Description
Job Description Example
Our company is growing rapidly and is hiring for a procurement executive. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for procurement executive
- Purchase requisitions and procurement card transactions for department expenses
- Prepare and audit expense reports for Chief Procurement Officer
- Negotiate optimal terms and conditions with vendors/suppliers
- Maintain and update price lists and agreements in order to guarantee accurate documentation for purchasing decisions
- Take an active role in optimization programs and projects to streamline and standardize selection and purchasing processes that will generate economies of scale
- Establish and maintain working relationships with relevant internal business functions
- Performs diversified and highly confidential administrative and office support activities for the EVP of Human Resources and multiple Vice Presidents of the global HR Team
- Manages the EVP’s calendar and collaborates effectively with others to coordinate cross-company scheduling needs in a fast-paced global environment
- Serves as a partner to the EVP of HR and an active member of the HR Leadership Team (tracking action items, meeting minutes, represent EVP when absent)
- Anticipates needs and proactively develops proposed responses or actions to address issues
Qualifications for procurement executive
- Exceptional communication skills, strong attention to detail and capable of building good relationships across all levels of business
- Drafts presentations, correspondence and reports of a highly-sensitive nature that requires minimal change
- Leads medium complexity/important projects and/or participates in highly complex/important special projects, often requiring high attention to detail
- Arranges meetings and teleconferences (on- and off-site, including global meetings and special events)
- Support and plan corporate level multi-day events
- Arranges complex and detailed domestic and international travel arrangements
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Procurement Executive Job Description
Job Description Example
Our innovative and growing company is hiring for a procurement executive. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for procurement executive
- Develop effective working relationships with Suppliers and Partners, which will include the development of Procurement contracting framework, pricing policy, terms and conditions and negotiating strategy
- Prepares and processes expense reports for the EVP, and audit/ approve direct reports’ expenses to ensure submissions are timely and within company policy
- Collaborates effectively with cross-functional (division and corporate) assistants and participates as an active member of the Administrative Team
- Conduct market research activities (including RFI)
- Issue Requests for Proposals (RFP), analyze received proposals
- Make recommendations for supplier selection and prepare relevant contracts
- Occasional travels
- Coordination of Candidate Interview
- Interview Schedule Preparation
- Relocation activities (travel and lodging)
Qualifications for procurement executive
- Minimum of 7 years of experience as an executive-level assistant or comparable coordinator
- Exemplary administrative skills including a thorough knowledge of standard office procedures and proper protocols, , departmental organization and reporting structures
- Proven track record and experienced in handling confidential information
- Flexible to work extended hours as projects required, overtime may be required
- Experience in a high-volume/fast-paced corporate environment
- Event planning and administrative management experience strongly preferred
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Procurement Executive Job Description
Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of procurement executive. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for procurement executive
- Developing and implementing best practices to streamline procurement efficiencies
- Identifying and pursuing initiatives for outreach as the agency's procurement representative on various committees, teams, or special project assignments
- Analyzing the impact of proposed procurement policies and legislation that effect or impact business processes and monitor implementation
- Computer Equipment/ Cell Phones/Blackberry
- Office/Move Request
- Employee Record Initiation in HR System
- Engage in routine and complex document preparation
- File management (SharePoint)
- Sends out announcements on behalf of the Governance Council whenever needed
- Processes payment requisitions and purchase orders in Ariba
Qualifications for procurement executive
- Degree holder with at least 5 years of relevant work experience
- Strategic thinker with a high degree of initiative and integrity
- Strong interpersonal skills with ability to communicate effectively at different levels, including Senior Management
- Excellent written cum presentation skills
- Be meticulous and organised, to multi-task effectively in a fast paced environment
- Minimum 2 years experience in Supply Chain area
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Procurement Executive Job Description
Job Description Example
Our company is growing rapidly and is hiring for a procurement executive. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for procurement executive
- Ariba, Aravo, Sharepoint, Concur subject-matter expert (SME)
- Implement cost reduction, specification rationalization, risk mitigation, quality sustainability and effective demand management
- Monitor price trend and market movement of the under-assigned categories including tracking and forecasting feed-stock and cost drivers for key materials
- Determine sourcing needs, understand the supply market and participate to the development of the sourcing strategy for each spend category assigned
- Coordinate the implementation of the approved category strategy with the different stakeholders, monitor progress and propose corrective actions if necessary
- Lead initiatives to reduce total cost, reduce operation complexity (rationalize suppliers, specifications) and LEAN process
- Ensure required information such as supplier data, contracts, price lists, are accurately, completely and timely updated and shared with the relevant internal stakeholders
- Monitor supplier performance based on results and inputs provided by end users, communicate with supplier to arrange corrective actions as needed
- Meeting planning, calendar scheduling and management
- Project management and coordination duties including dashboard maintenance, project tracking and working with project stakeholders to drive projects to satisfactory completion
Qualifications for procurement executive
- Knowledge of purchasing methods, procedures, legal and tax issues related to the purchasing process (ordering process)
- Advanced communication, negotiation and analytical skills
- Communication (Customer focus & peers relations)
- Exceptional negotiation skills with senior level executives of major corporations with extensive technology experience in hardware technology deals software
- Vendor experience including key products, components and architectures with vendors such as Cisco, Arris, Juniper, Ciena, HP and other 'like' vendors
- Minimum of a 4-year Bachelor's degree