Procurement Specialist Job Description
Procurement specialist
provides leadership and facilitation responsibilities for planning, execution and communication to support all purchases in accordance with procurement policies and procedures and the Federal Acquisition Regulations (FAR).
Procurement Specialist Duties & Responsibilities
To write an effective procurement specialist job description, begin by listing detailed duties, responsibilities and expectations. We have included procurement specialist job description templates that you can modify and use.
Sample responsibilities for this position include:
Ensure that the Procurement Policy and relevant Procurement legislation are strictly applied
Collaborate with FWC team, Global Procurement team, P2P teams, BU’s Indirect Procurement teams and other BU functions external partners to ensure an efficient transactional administrative workflow as a trusted business partner
Interface with assigned Value Streams to provide procurement support and communicate any pertinent procurement issues
Perform all responsibilities within standard processes for the Marietta site Procurement, in accordance with corporate and site policies, MRPII methodology, and SAP transactional requirements
Self manage workload and assist other Procurement Specialists or Site Procurement Project Leads, as necessary, to complete requisite duties for achievement of customer service levels
Identifying supplier contract changes, communicating with the manufacturing facilities to find root cause issues and creating transition plans with the Procurement Manager
Assist in the development, implementation and monitoring of the Procurement Strategy, Policy and Procedures
Ensure that the University Procurement Policy and The Public Contracts Regulations 2006 and Circular 10/10 are strictly applied across the University
Oversee complex or high risk procurement activities, and all those carried out under EU Regulations
Utilise and develop the Workflow and Procurement Modules of Agresso 5.5
Procurement Specialist Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Procurement Specialist
List any licenses or certifications required by the position: APICS, CPM, JIT, CPSM, ISM, NAPM, ISO, FAC, CPCM, 9001
Education for Procurement Specialist
Typically a job would require a certain level of education.
Employers hiring for the procurement specialist job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Business, Education, Engineering, Finance, Accounting, Technical, Business/Administration, Management, Economics, Supply Chain Management
Skills for Procurement Specialist
Desired skills for procurement specialist include:
SAP
Federal Acquisition Regulations
MS Office applications
Excel
FAR
Procurement
Supply chain processes
PowerPoint
FAR/DFARS
Purchasing policy and procedures
Desired experience for procurement specialist includes:
Receive and analyze requests for materials, goods and services
Assist business areas to identify requirements
Foster competition among suppliers, leverage agreements across the enterprise, manage risk and promote cost savings and reduction where possible
Understand company-wide needs to insure appropriate leverage is utilized, lowest price and best value is consistently achieved
Maintain supportive relationships and communicate regularly with qualified, consistent and reputable supplier sources, while locating, researching and expanding supplier base
Negotiate pricing and business terms and, when appropriate, coordinate purchase effort with Legal Department to minimize risk
Procurement Specialist Examples
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Procurement Specialist Job Description
Job Description Example
Our company is hiring for a procurement specialist. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for procurement specialist
- Manage ticket requests assigned to Procurement and Logistics
- Collaborate with CCH procurement team on vendor selection and other relevant support
- Reviews and approves contractor’s procurement procedures and documents
- Assists contractor in resolving procurement issues and problems
- Recommend and implement commodity specific sourcing methodologies and processes to achieve strategic plans
- Act as a commodity resource to organization across multiple functions, divisions and geographic locations
- Create and monitor client hardware
- Prepare and submit purchase orders
- Plan, track and manage orders to meet daily delivery requirements aged inventory
- Completes purchasing requests and transactions
Qualifications for procurement specialist
- 3 years of experience utilizing a contract management and/or procure to pay system
- Educated to BA degree level
- Previous experience in large capital projects
- Knowledge of the regulatory environment in Ireland
- Strong at relationship building across all levels in an organisational structure
- Highly collaborative with multiple players
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Procurement Specialist Job Description
Job Description Example
Our company is growing rapidly and is looking to fill the role of procurement specialist. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for procurement specialist
- Subcontracted services from major IT vendors (IBM, SAP, Microsoft)
- Provide local inputs to the global procurement strategy
- Manage key supplier relationships in concert with Vendor Management and Global Procurement Group
- Participate in PPI events and play an active role on other teams requiring supply chain support
- Release purchase orders or monitor supplier kanbans in a timely manner to ensure continual flow of required purchased components to the value streams
- Implement scheduling agreements, as appropriate, for consistent and stable supply with reduced inventory risk
- Address MRP generated re-schedule, expedite, deferral, or cancellation messages as required to meet production schedules or avoid excess on hand materials
- Coordinate timely implementation of engineering changes that involve purchased components
- Negotiate with suppliers to avoid unnecessary expedite, freight, or rework charges
- Work in a manner consistent with corporate, site, and regulatory guidelines
Qualifications for procurement specialist
- Supplier Relationships
- Ability to effectively present projects, status, to all levels including directors & site management
- 2 years of experience utilizing a contract management or procure to pay system
- Develop and manage relationships with external vendors, internal businesses
- Minimum 2 years of experience in Order Management
- Advanced degree or certification in business administration, procurement, finance, or related field preferred
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Procurement Specialist Job Description
Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of procurement specialist. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for procurement specialist
- Participates in review of contractor’s vendor quality control effort
- Assists PMT in meeting RGEE expectations as required, especially RGEE Element 8 (3rd Party Services)
- Reviews and monitors prime contractors’ plans for purchase of spare parts
- Review and monitors prime contractors’ materials management plans
- Works on large capital expenditure projects in a highly dynamic team environment that has tight-deadlines, high pressure and visibility, requiring accuracy, initiative and the ability to multi-task as essential skills
- Demonstrates willingness to tackle a variety of tasks in response to evolving business needs
- Utilizes a systematic approach to problem solving that ensures accuracy, timeliness and quality of documentation in resolution
- Work moderately complex tasks to completion within time constrains of Project, with minimal guidance from more experienced staff
- Work within a defined role with limited supervision
- Make decisions and solve problems related to a specific discipline/field
Qualifications for procurement specialist
- Excellent ability to communicate with internal business partners and suppliers
- BS/BA/BCom with minimum 7 years’ experience or MS/MA/MBA with 5 years’ relevant experience
- A demonstrated ability to build relationships, and think strategically and systemically
- Strong knowledge of contract law and contract management
- Proficient in purchasing negotiation techniques
- Bachelor Degree in Operations Management, Business or Supply chain or related discipline or Diploma with minimum 3 to 5 years experience
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Procurement Specialist Job Description
Job Description Example
Our company is growing rapidly and is looking for a procurement specialist. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for procurement specialist
- Responsible for vendor on-boarding which includes contract negotiations, vendor due diligence and risk rating
- Receive, review and process requisitions
- Placing and managing orders with external suppliers internal suppliers
- Utilize Strategic Sourcing methodology (standardization, reduce demand, ) to identify, communicate and execute cost reduction opportunities in alignment with the strategy of the Category Managers
- Ensures contract compliance through monitoring of site/contract spend
- Staffing / permanent recruitment
- IT services & bid/projects subcontracting
- Onsite support services & services desk
- Work closely with internal stakeholders on the customer and business side to gather requirements and specifications
- Lead and support global and local tenders for IT Services and Subcontracting
Qualifications for procurement specialist
- Monitor vendors for process and material changes on a continuous basis
- Audit vendors on a regular basis along with supplier quality
- Administer, follow up, and verify vendor related issues and corrective actions for quality & delivery improvement
- Factor in true landed cost (TCO), accounting for transportation, quality inspection, packaging
- Negotiate ethically with approved vendors to drive results
- Keep current on key market indicators and commodities pricing
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Procurement Specialist Job Description
Job Description Example
Our growing company is hiring for a procurement specialist. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for procurement specialist
- Involves Procurement Specialist Spot buyer in spot buys when no catalogs are available
- Involves Procurement Specialist Field in spot buys when local knowledge is required or if purchase threshold is exceeded
- Cost negotiation/validation and timely approval of Purchase Orders in SAP
- Extracting and analyzing spend data by various criteria from SAP
- Managing Outline Agreements in SAP through administrative support
- Preparing various procurement and project status report and presenting them to management
- Supporting budget holders with lead time, technical and costing inquiries
- Seeking out the most efficient source of supply in line with Supply Chain and Business requirements
- Ensuring that the supply base is tuned in with our long term vision and objectives and can provide the innovation and flexibility our customers demand
- Providing timely, costing and lead time information for goods and services to internal stakeholders within an area of individual specialization
Qualifications for procurement specialist
- Manage Enterprise Risk by reducing dependency on complex supply chain and single/sole source
- Drive supplier rationalization and supplier financial risk management
- BS/BA in Accounting, Business or Supply Chain
- Completed BS or BA in business, engineering, supply chain or other applicable field
- Complex contract negotiation skill
- Application of strategic sourcing methodology