Operations Buyer Job Description

Operations Buyer Job Description

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Operations buyer provides guidance for client specific processes and procedures, including the procurement policy and the execution of category strategies.

Operations Buyer Duties & Responsibilities

To write an effective operations buyer job description, begin by listing detailed duties, responsibilities and expectations. We have included operations buyer job description templates that you can modify and use.

Sample responsibilities for this position include:

Consult Sourcing Feed Database to understand commodity strategy, preferred vendors and price to be used
Process purchase requisitions, purchase orders, change orders
Manage project-related supplier relations in cross-functional teams for specific customer adaptations
Ensure supplier deliverables to fulfill APQP activities handled by the SQD team
Negotiate and track changes between contract and actual project needs, product modification requests during the project phase, while ensuring alignment with cost objectives
Ensure that suppliers are ready for production, including all needed system updates regarding purchasing data
Manage requests from the Bid department regarding price information to be able to comply with bid requests
Manage all purchase orders (tooling, prototypes, PPAP notifications, and blanket/contract orders)
Manage purchasing activities for unique customer adaptation parts and customer-imposed parts, where the buyer has to secure local content and comply with regulation including BAA (Buy America Act), DBE (Disadvantaged Business Enterprise), WBE (Women’s Business Enterprise), and MBE (Minority Business Enterprise)
Plan and drive purchasing-related SIPD (Supplier Involvement in Product Development) activities after production supplier selection

Operations Buyer Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Operations Buyer

List any licenses or certifications required by the position: APICS, JLPT, CPIM, N2, N1, CPSM, CSCP, CPM, EH&S, A.P.P

Education for Operations Buyer

Typically a job would require a certain level of education.

Employers hiring for the operations buyer job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and University Degree in Business, Business/Administration, Engineering, Supply Chain Management, Economics, Hospitality, Finance, Education, MBA, Management

Skills for Operations Buyer

Desired skills for operations buyer include:

Client specific processes and procedures
Business Organization and Processes
Work instructions
Different SAP applications and transactions
Commodity Strategy
Data Analysis
Category Strategy
SAP application
Awareness of business activities
Key functional processes

Desired experience for operations buyer includes:

Contribute to the development of sourcing strategies by giving input to the Sourcing buyer on supplier performance towards local requirements after selection of production supplier
Drive negotiations in order to generate extra cost savings
Perform purchasing activities related to production orders, logistics and financial flows to suppliers, and manage risk mitigation and crisis activities
Use the VPS (Volvo Production System) toolbox to drive efficiency across the supply chain
Support supply chain optimization initiatives
Following the decision from the Sourcing buyer, negotiate and ensure signature of agreements for non-strategic cases

Operations Buyer Examples

1

Operations Buyer Job Description

Job Description Example
Our company is looking for an operations buyer. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for operations buyer
  • Propose re-sourcing activities if needed
  • Contribute to BRM (Business Review Meeting) preparations by providing accurate and updated supplier performance scorecards to the Sourcing buyer
  • Manage the overall supplier relationship with unique customer adaptation or customer-imposed suppliers
  • Manage collection of supplier data needed for tooling inventory including repair and replacement, and monitor supplier-owned tooling
  • Ensure collaboration with other buyer roles within the respective segments
  • Procures needed items for the site(s)
  • Identifies and implements most cost effective and efficient way to purchase small and/or local items
  • Researches information and develops new cost-effective sources
  • Establishes and maintains a supply base for products and services purchased
  • Fosters and maintains positive business relationships with vendors and users
Qualifications for operations buyer
  • SCMA member, an asset
  • Ensures timely delivery of goods and services that meet quality, timing and price terms
  • Contributes to supplier assessments for Regional or Global purchased items as required
  • Ensures compliance with Purchasing Ethics, (US) Sarbanes-Oxley legislation, ISO and corporate standards, Values, audit rules, laws
  • Strong knowledge of Purchasing profession and chemical industry
  • Ability to plan and prioritize own activities
2

Operations Buyer Job Description

Job Description Example
Our growing company is looking for an operations buyer. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for operations buyer
  • You will use data to make decisions
  • You will proactively manage all PO-based invoice exceptions to conclusion, making sure of order compliance and pricing strategies
  • You can think on your feet and negotiate on current issues as directed by the Supply Management leaders
  • You work closely with suppliers
  • You will have a proven track record of executing on key deliverables
  • Packaging Wood/Disposable/Plastic/Metal
  • Process Purchase Orders / Service Orders based on material, service requisitions, change orders and / or amendments
  • Conduct and lead general contract/purchase order development process and ensuring that contract Terms and Conditions are appropriately applied
  • Adhere to best practices in conducting sourcing activities
  • Aid in effective management of suppliers including expediting, logistics coordination and invoice resolution process as necessary
Qualifications for operations buyer
  • May be required to occasionally lift up to 50 lbs
  • Higher education, technical or economic preferred
  • Initial experience in purchasing would be valuable
  • Strong team player and willingness to share best practices and learn from others
  • Bachelor’s degree in finance, supply chain, procurement, or a related degree program
  • At least three (3) year relevant experience in procurement/purchasing handling indirect materials, preferably for Maintenance, Repair and Operations (MRO)
3

Operations Buyer Job Description

Job Description Example
Our growing company is looking to fill the role of operations buyer. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for operations buyer
  • Responsible for cultivating relationships with vendors and suppliers to assure goodwill and continued availability of material
  • Review and analyze purchase requisitions, investigate and develop sources of supplies, issue RFQ requests, and review quotations
  • Leads engineering and facilities personnel in preparing Request for Quote (RFQ) documents required for selecting products and suppliers
  • Determine and correct problems that exist regarding sources of supply, availability of material and delivery
  • Generate, negotiate and implement current and future supplier agreements
  • Guide the purchasing activity of assigned commodities with personal involvement in buying complex items requiring specialized knowledge, experience and negotiating skills
  • Effectively communicates with others within the company
  • Train and cross-train all employees to ensure they can safely and efficiently perform their jobs
  • The supervision of mobile equipment and their operators
  • The training and direct supervision of the scale operators to guarantee proper identification of ferrous and nonferrous scrap and proper sorting to the ferrous yard and nonferrous warehouse
Qualifications for operations buyer
  • Must have proven proficiency in utilizing a variety of computer software applications including MS Word, Excel, PowerPoint and Outlook
  • Knowledge of Spanish or French language is preferred
  • Bachelor’s or master’s degree in a related field preferred
  • Very good working with MS-office (Excel)
  • First experience in working with processes in procurement would be a great advantage
  • First experience with SAP, module MM preferred
4

Operations Buyer Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of operations buyer. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for operations buyer
  • Sustain good housekeeping
  • Quote prices on scrap materials based on market price, volume offered, and competitor prices
  • Perform inspection of ferrous and nonferrous material to include aluminum, copper, and insulated copper wire for grade and quantity in order to provide appropriate pricing to customers
  • Develop new and reinforce existing customer relationships
  • Maintain ferrous and nonferrous market knowledge
  • Ensure compliance with competitive bidding policy and enforce Company Purchasing Guidelines for Millsdale MRO procurement
  • Compile supplier performance metrics and assist Commodity Manager in administering contracts for Maintenance MRO and services
  • Understand the dynamics of the various markets and drivers that affect the key suppliers
  • Prepare and submit requests for quotations
  • Review quotations and collaborate with immediate supervisor to select supplier and discuss negotiation of price and delivery terms prior to making purchase
Qualifications for operations buyer
  • At least 5 years' experience in similar position preferably managing similar categories
  • Professional telephone etiquette & in-person customer service skills
  • Demonstrates buying/selling skills and product knowledge, experience in sales or buying is preferred Excellent communication skills (verbal and written)
  • Bachelor's degree, college coursework or equivalent knowledge and education about metals preferred
  • Introduce strategies to drive supplier negotiations in order to find additional cost savings
  • Use VPS principles, methods, toolbox to drive efficiently across the supply chain
5

Operations Buyer Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of operations buyer. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for operations buyer
  • Expedite quotations and other vendor information, expedite materials, interview sales representatives, obtain routine cost information for estimating purposes, and contact vendors to resolve problems regarding invoice discrepancies
  • Enter and distribute purchase orders and other procurement documents
  • Solicit information from suppliers regarding their capabilities and qualifications and update the supplier database of information
  • Support Health and Safety programs
  • Ensure data integrity is maintained at all times
  • Ensure all inventory and service reports are issued on time and accurately
  • Comply with hygiene policy
  • Training new starters on Processes and SAP functionality relevant to their functional area
  • Maintaining a knowledge database
  • Maintaining documentation as processes or systems evolve
Qualifications for operations buyer
  • Participate in the business review meetings with the production performance information
  • Contribute to cross functional activities in relation to maintenance
  • Manage tooling inventory including the repair and replacement of tools, and follow up supplier owned tooling
  • Contribute to continuous improvement opportunities within Standard cost of Sales
  • Stakeholder Management – Establishes credibility with stakeholders, understands their requirements / expectations
  • Previous experience in Purchasing and/or negotiation experience in a supplier/customer relationship

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