Assistant Buyer Job Description

Assistant Buyer Job Description

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Assistant buyer provides support to the Manager, Retail Banking in the leadership and coaching to retail staff in the development of the Bank's retail book.

Assistant Buyer Duties & Responsibilities

To write an effective assistant buyer job description, begin by listing detailed duties, responsibilities and expectations. We have included assistant buyer job description templates that you can modify and use.

Sample responsibilities for this position include:

Prepare seasonal store product knowledge and road tour information
Track line budget performance and activity including plans and actuals
Coordinate all required activities for trunk shows, special events and personal appearances with the buyer and vendor
Responsible for all sample inventory from ordering, to return of merchandise
Prepare presentations, media kits, event materials, etc
Responsible for article creation (to include cost and retail, and correct attribute coding)
Keen knowledge of systems functions for article entry and maintenance
Weekly article changes, price discrepancies, invoice discrepancies
Weekly inventory and purchase order reporting on receipts to management and team
Reviews status of DC on hand with no model stock

Assistant Buyer Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Assistant Buyer

List any licenses or certifications required by the position: APICS

Education for Assistant Buyer

Typically a job would require a certain level of education.

Employers hiring for the assistant buyer job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Business, Education, Merchandising, Marketing, Fashion Merchandising, Fashion, Associates, Graduate, Business/Administration, Finance

Skills for Assistant Buyer

Desired skills for assistant buyer include:

Ability to apply retail math concepts
Inventory productivity measures
Margin planning
Open to buy
MS Office
Open to buy reports
Specifically in the fashion retail industry
Product development
Production
Retail math and retail systems

Desired experience for assistant buyer includes:

Related work experience of at least 2-3 years in fashion retail buying or planning
Experience working with Microsoft Office products, SAP
Business Objects, Market Max and client server technology or proven system aptitudes
Advanced Excel and Group Wise (email)
Advanced Windows and network file management
Prepares weekly Activation Report

Assistant Buyer Examples

1

Assistant Buyer Job Description

Job Description Example
Our company is looking for an assistant buyer. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for assistant buyer
  • Purchase order entry and management
  • Insure the integrity of database and POS
  • Analyze sales and inventory data to ensure the maximum profitability
  • Assist Buyer with providing Inventory Management with final assortment plans (line lists), product details, target retails, estimated IMU, and importance to overall assortment (big bets) for developing purchase projections and buy plans
  • Works with Visual to create signage and in-store collateral
  • Building and maintaining relationships with the sales team and co-workers
  • Developing quarterly buys based on business plans and sales trend
  • Store visits to build knowledge of the industry and our customer
  • Identify sales opportunities and challenges based on business performance
  • Analysis on and recommendations to the merchant team on key strategies, including mark downs, new products and sales projections
Qualifications for assistant buyer
  • Experience with inventory management and POS
  • Knowledge of freight and shipping processes
  • Ability to work in a busy retail environment
  • Understands the need to complete work in a timely, accurate, & efficient manner
  • Strong sense of organization and ability to multi-task
  • Minimum 2 years purchasing related experience
2

Assistant Buyer Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of assistant buyer. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for assistant buyer
  • Competitive shopping analysis to ensure pricing is aligned for every upload
  • Managing and coordinating all travel schedules
  • Pricing of orders whilst maintaining appropriate margin
  • Support the Buyer in driving overall direction and performance of category or department
  • Monitor sales information
  • Ensure timely delivery of the merchandise through consistent communication and follow up with the vendor, distribution center, and merchant team
  • Consistently review status of orders with Vendors and Logistics team
  • Manage all operational and administrative functions to ensure smooth operation in the buying department including tracking, deliveries, and maintaining an organized sample room
  • Assist in coordinating floorset/features
  • Partner with Technical Design to participate in fitting garments and review product details to ensure product execution meets the design
Qualifications for assistant buyer
  • Is fully versed on all seasonal products related strategies
  • Manages all POs and on order, ensuring that the retail buy for the season is executed in a thorough and timely manner
  • Follows weekly sales data, runs selling reports and helps to analyze business and identify trends to make further recommendations on inventory management promotional and markdown strategies
  • Helps organize and maintain all retail samples pull and report on best & worst sellers each week
  • Maintains assortment recaps, buy sheets and other various reporting that helps support the buying team
  • 9 months of experience in a coordinator or similar role
3

Assistant Buyer Job Description

Job Description Example
Our growing company is looking to fill the role of assistant buyer. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for assistant buyer
  • Shop and evaluate suppliers equipment, price, quality, service and delivery requiring written quote procedures
  • Analyze and evaluate price proposals and other information to determine reasonable prices, delivery dates, terms, discounts and conditions and future purchase options
  • Negotiate contracts on behalf of the organization
  • Evaluate and monitor contracts to be sure that supplier's comply with the terms and conditions of the contract and to determine the need for changes
  • Maintain and review records of items bought, costs, deliveries, product performance and inventories
  • Review lists of vendors and/or researches and establishes additional vendor sources
  • Work with the field and vendors to clarify specifications and technical aspects of requests
  • Utilize procurement program to enter purchase orders from requisitions
  • Follow up on all purchase orders from start to finish to ensure timely delivery of materials and to insure all paperwork is filtered to the appropriate department
  • May assist in sourcing new leads leads provided by the buyer
Qualifications for assistant buyer
  • Professional experience with arts & crafts/stationery products preferred but not required
  • Proficiency with Microsoft Office (Word, Excel) required
  • Run and analyze weekly store and e-Commerce selling reports
  • Identify trends, make recommendations to maximize sales, and manage the flow of inventory to stores
  • Participate in cross-functional business updates, seasonal assortment meetings, and buy meetings
  • Assist with product selection and merchandise strategy based on trend and sales history
4

Assistant Buyer Job Description

Job Description Example
Our company is growing rapidly and is hiring for an assistant buyer. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for assistant buyer
  • Keeping informed on status of backorders with vendors and informing appropriate internal departments
  • Cutting purchase orders and process customer orders for NSI's including selected vendor orders
  • Monitoring processing of NSI orders through use of regular reporting, including usage of new automated systems as they developed
  • Create and analyze weekly and monthly selling reports in order to aid buyer in making financial decisions
  • Prepare color and size selling to place correct buys, analyze ladder plans
  • Work with cross functional planning, allocation and marketing team on day to day details of our business
  • Review ship reports and on order to ensure product is shipped on time
  • Assist visual team on product placement
  • Track and maintain samples and ensure that product is ticketed and labelled correctly
  • Participate in the merchandising of product
Qualifications for assistant buyer
  • Experience with AS400 and JD Edwards
  • Ability to manage through conflict and problem resolution
  • Systems and Computer skills
  • Understanding of top competitors, target customer, and brand-specific fashion trends
  • Must be a self starter, self motivated, team driven, and creative
  • Specialty store merchandising experience
5

Assistant Buyer Job Description

Job Description Example
Our company is hiring for an assistant buyer. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for assistant buyer
  • Communicate product fit notes and comments to vendor partners and Merchandise Coordinators
  • Build strong partnerships with key cross-functional partners
  • Maintaining back order files for orders, including updating the customer on the order status, pulling orders for shipment and issuing work orders when necessary
  • Arranging pickups with trucking companies which includes preparation of commercial invoices, export documents etc
  • Acting as backup to Customer Support on an outsourced basis when called upon
  • Assist in preparation for pre-market analysis and style-outs
  • Supporting the Buying team to achieve Sales and OTB targets
  • Identify and analyse best sellers and underperforming lines
  • Maintenance & management of OTB planning documents, work in conjunction with Retail Coordinator and Buyer to pro-actively forecast and manage intake flow into business to hit intake plans, drive sales and minimise risks
  • Market prep
Qualifications for assistant buyer
  • Bachelor's degree in retail, fashion, or economics preferred
  • 0-2 years of buying experience with a specialty or department store retailer (e-commerce experience preferred)
  • Must have demonstrable attention to detail and prioritization skills
  • Proactive team player who is comfortable building working relationships with vendors and colleagues
  • Strong retail math skills with ability to analyze statistics
  • Software knowledge in Microsoft Office/Suite proficient (Excel, Word)

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