Buyer Assistant Job Description

Buyer Assistant Job Description

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Buyer assistant provides support necessary for the preparation of electronic documents (Word, PowerPoint, Excel, Visio, etc.).

Buyer Assistant Duties & Responsibilities

To write an effective buyer assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included buyer assistant job description templates that you can modify and use.

Sample responsibilities for this position include:

Responsible for negotiation of terms and conditions with assigned vendors
Assists Buyer with product assortment, pricing, and merchandising strategies reflecting goals based on historic data, current trends and future forecasts
Determines advertising placement and proof copy to ensure desired outcome
Participates in recommending, setting, and approving product-pricing strategies to achieve specific margin objectives and executes exit strategies on slow selling items, ad rotation, pricing compliance
Proof - Make sure all pricing and pictures are correct
Assists with negotiating product costs, terms, and shipping/returns issues
Assist in purchase order creation, tracking, open to buy reporting
Support in the forecast preparation
Monitor stock levels and initiate recommendations for repeat orders and consolidations
Participate in creation of financial plans in partnership with Buyers and Planners

Buyer Assistant Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Buyer Assistant

List any licenses or certifications required by the position: APICS

Education for Buyer Assistant

Typically a job would require a certain level of education.

Employers hiring for the buyer assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Business, Education, Merchandising, Marketing, Fashion Merchandising, Fashion, Associates, Graduate, Business/Administration, Finance

Skills for Buyer Assistant

Desired skills for buyer assistant include:

Microsoft Office
Microsoft Office software
Music industry
Ability to learn SMS functions and procedures
Excel
Word
PowerPoint
Visio
Negotiation
Procurement and promotional practices Retail Grocery

Desired experience for buyer assistant includes:

Work with Buyer and Planner to prepare seasonal business review
Monitor buying office and sample inventory
Provide sales analysis in-season for recommended repeats, consolidations and RTVs
Complete/revise store allocations for merchandise on order
Follow-up with stores using appropriate frequency and communication channels consolidations, repeats and RTVs, product and merchandise information
Initiate and coordinate with vendors and stores in-store product knowledge sessions and contests

Buyer Assistant Examples

1

Buyer Assistant Job Description

Job Description Example
Our company is hiring for a buyer assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for buyer assistant
  • Shops retail, interacts with consumer, and forecasts market trends with the buyer to ensure merchandise mix is customer oriented
  • Analyzes product performance by style, color, and size
  • Maintenance of an open-to-buy and achievement of profitability goals
  • Assists with the placement of purchase orders to ensure accuracy
  • Approves size selling projections for all new buys and re-orders submitted by the Merchandise Processor
  • Partners with Buyer on submission and inspection of sample products
  • Tracks incoming receipts in the distribution center and follows up on their arrival
  • Maintain, develop, and update departmental reports
  • Manage key item flow sheets and provide recommendations for re-orders, cancellations, and airs
  • Facilitates with RTV’s & shoe doctor projects
Qualifications for buyer assistant
  • Experience with product development and/or sourcing a plus
  • Promotes improvement and impact on department processes
  • Supports special projects to completion of objectives
  • Exhibits resourcefulness and initiative in resolving issues
  • Strong computer skills and query capabilities
  • Ability to make group presentations and make recommendations
2

Buyer Assistant Job Description

Job Description Example
Our growing company is looking for a buyer assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for buyer assistant
  • Manage and maintain daily correspondence of assigned vendors/accounts
  • Negotiate deliveries to ensure consistent and early flow of goods/merchandise to maximize sales and meet plan
  • Maintain and develop excellent vendor relationships
  • Ensure right mix of product and maintain awareness of competitors position and market share
  • Work with the Buyer to ensure consistent buy message
  • Supporting with buying appointments
  • Completing and sending of orders to vendor
  • Attending ad-hoc buying appointments in Buyers absence to gather product info for review later
  • Liaising with Retail Coordinators as queries arise after orders placed
  • Getting involved in trend forecasting process
Qualifications for buyer assistant
  • Accuracy and follow-through
  • Must be organized, able to set priorities, and be a self-starter
  • Experience with AS400 recommended but not required
  • Knowledge of graphic and fine art supplies required
  • Proactive in daily tasks and completing them in timely manner
  • Pro-active and able to show initiative/ideas to constantly improve MRPORTER.COM offering
3

Buyer Assistant Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of buyer assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for buyer assistant
  • Follow-up on samples to ensure accuracy
  • Coordinate with other areas (Marketing, Visual, and Store Operations) to ensure successful execution of assortment
  • Builds rapport and effective relationships both internally and externally
  • Works with an open mind to find solutions
  • Uses resources or network to solve problems
  • Constant communication with buyer to set workload
  • Assist in all administrative functions to support the Buying team while working under the direct supervision of the Buyer
  • Quickly develop a deep understanding of our internal POS system and PO maintenance
  • Communicate with internal teams and external vendors to provide necessary information and problem solve when necessary
  • Assist in the planning and coordination of product availability for advertising and promotion
Qualifications for buyer assistant
  • Proven time management and mutli-tasking
  • Attends and participates in weekly business updates, seasonal assortment meetings, and buy meetings
  • Works closely with cross functional team (ecommerce, visual, marketing, design, production etc…)
  • Basic retail math knowledge
  • 1 year of experience in a coordinator or similar role
  • Must be able to handle multiple tasks and multiple deadlines at once
4

Buyer Assistant Job Description

Job Description Example
Our growing company is looking to fill the role of buyer assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for buyer assistant
  • Contacting vendor to ensure purchase orders have been received, which have not been confirmed and follows up on those, which are late
  • Complying various reports, such as purchase order status reports, back order reports illustrating priority items not shipped by supplier, for senior management as required
  • Analyzing, late Po and critical needs reports and taking appropriate action in order to have a positive impact on Fill Rate and customer satisfaction
  • Cross-shipping products that is abundant in one distribution center to others, where there are backorders
  • Working the top backorder and cross ship system daily to ensure all causes and ETA's are filled in and appropriate actions are taken to respond to correct issue and positively impact fill rate
  • Determining appropriate product quantities to be purchased to keep inventory replenished at sufficient levels to support sales for assigned lines
  • Special buying agreements for assigned lines, including negotiations of additional discounts, thereby increasing inner margin
  • Studying merchants' sales plans evaluating product sales history for assigned lines to develop inventory forecast and adjust E3 forecast accordingly
  • Researching and resolving situations that affect fill rate of assigned lines and determine reason for deviation from the plan
  • Meeting with assigned vendors on a regular basis to keep informed of product specifications
Qualifications for buyer assistant
  • Must be willing to ask questions and be comfortable taking direction
  • Create assortment recaps, buy sheets and sku counts to support the buying team
  • Work closely with cross functional teams (planning, allocation, visual, marketing, design, production etc…)
  • Manage all POs and on order
  • Maintain and organize all seasonal sample lines
  • 1 year experience in a retail or wholesale assistant position
5

Buyer Assistant Job Description

Job Description Example
Our growing company is looking for a buyer assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for buyer assistant
  • Maintain purchase order and SKU database
  • Assist in the development and execution of product strategy
  • Participate in ongoing competitive shopping across the marketplace and present trend research
  • Leverage client feedback to build seasonal product assortments with a data driven mindset
  • Support business targets for product category and provide business analysis support
  • Identify and communicate vendor and product opportunities
  • Support Buyer with market vendor appointments
  • Create and pull vendor reports based on business needs and market prep
  • Generate weekly sales reports and provide recommendations to the Buyer on opportunities to improve performance
  • Build shopping list and trend packet based on product gaps and overall assortment strategies
Qualifications for buyer assistant
  • Ability to prioritize multiple projects and maintain strict deadlines
  • Undergraduate degree, preferably in Business or Retail Management
  • 2+ successful years of experience in a merchant or retail environment preferred
  • Bachelor’s Degree or 4 year relevant experience
  • Experience with retail systems such as Epicor and Full Circle
  • Freight terms knowledge

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