Medical Administrator Job Description
Medical administrator
provides support and assistance through use of Microsoft Software including Word Processing, spreadsheets, PowerPoint to the operations manager and delivery managers.
Medical Administrator Duties & Responsibilities
To write an effective medical administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included medical administrator job description templates that you can modify and use.
Sample responsibilities for this position include:
Supporting three full-time Gastroenterologists
Supporting ongoing special projects for Liver
Providing assistance to the Nurse Clinician
Assisting with pro-fee inpatient billing certification
Ongoing special projects for Liver
Interacting with third party providers where appropriate
Coordinates, monitors, and manages the follow-up on unpaid claims
Identifies, researches, and ensures timely processing of billing errors and corrections as they relate to claims
Prepares routine management reports, quality reports, and special reports as directed by supervisor
Serves as a member of the Accounts Receivable Department Team
Medical Administrator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Medical Administrator
List any licenses or certifications required by the position: CPR, CTR, CPC, RHIA
Education for Medical Administrator
Typically a job would require a certain level of education.
Employers hiring for the medical administrator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Education, Health, Technical, Medical, Department of Education, Management, Information Systems, Health Information Management, Business, Graduate Education
Skills for Medical Administrator
Desired skills for medical administrator include:
Clinical administrative processes
Database and presentation software
Spreadsheets
Variety of computer software applications in word processing
Department of Transportation regulation
Dynamics
Finance systems processes
GI
Health Insurance Portability and Accountability Act as it relates to the responsibilities of the position
Hematology / Oncology
Desired experience for medical administrator includes:
Excellent communication skills, both written and oral, and have a demonstrated ability to comfortably and diplomatically interact with others
Interpret documentation and draft appeal letters
Assure quality and compliance with applicable regulatory requirements
Review patient accounts for both paid and unpaid claims
Bill insurance and other third party payers (such as Medicare or Medicaid)
Prepare reports as needed and maintain accurate records of all client insurance information
Medical Administrator Examples
1
Medical Administrator Job Description
Job Description Example
Our company is growing rapidly and is looking to fill the role of medical administrator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for medical administrator
- Prior authorizations from commercial insurance
- Must be comfortable representing agency at meetings, forums and on panels
- Obtain and maintain all documentation required by Center of Medicaid Services to support claim billing
- Point of contact to assist internal and external customers with inquiries related to specialized Medicare Part B and/or Medicaid billing
- Process and submit overpayment refund requests and on account credits as needed
- Collect past due invoices, negotiate payment plans and deduction settlements
- Work closely with Sales staff to resolve payment problems on assigned accounts
- Research debit and credit memos involving sales transactions, returns, payments, sales terms, and repairs for assigned accounts
- Use research results to ensure that offsetting items are cleared from accounts and to pursue payment from customers
- Analyze data to identify trends and report to Management
Qualifications for medical administrator
- Must have commercial insurance billing experience
- Must have Medicare and Medicaid billing experience
- Previous Managed Care commercial billing experience
- Prior EHR & Care Logicexperience preferred
- Excellent communication skills both written and verbal and internal personal and prioritization skills
- Must be highly organized and detail-oriented and have good time management skills
2
Medical Administrator Job Description
Job Description Example
Our innovative and growing company is hiring for a medical administrator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for medical administrator
- Maintain telephone, e-mail and other written communication with assigned accounts to determine status of payment and to resolve problem items
- Interface with divisional personnel to exchange information necessary for the resolution of past due invoices from the Accounts Receivable portfolio
- Make recommendations for referring accounts for placement with collections agency
- Conduct analysis of and identify issues with customer payment patterns
- Approve orders to be released from credit hold, escalate issues to manager as needed to promote the flow of orders
- Support the integration of new receivables portfolios due to merger of acquisition
- Coordinate the request process for medical records
- Review medical records and requests from patients, insurance providers, government agencies, and attorneys
- Track requests daily for disclosure log
- Ensure accuracy for confidentiality
Qualifications for medical administrator
- Ability to work in a fast paced, rapidly changing environment and prioritize work as necessary
- Good computer skills requiring basic knowledge of Microsoft Word, Excel, PowerPoint, Outlook and good typing skills with minimal errors
- Demonstrate high level of integrity and professionalism to handle sensitive and confidential information
- Significant knowledge of applicable federal and state laws and regulations related to the health care industry
- Demonstrated success in managing complex initiatives and projects including areas such as strategic planning, financial
- Minimum of 2 years of collections or equivalent experience is required
3
Medical Administrator Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of medical administrator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for medical administrator
- Develops budgets, and ensures dollars are spent according to university guidelines
- Provides oversight of other staff with regard to their involvement with education programs
- Develops and directs applicant selection and interview processes
- Coordinates the review of applications and the selection of candidates to be interviewed
- Acts as information clearinghouse for applicants, and advises Faculty and staff partners in matters
- In conjunction with the Vice Chair of Education, designs and develops processes to assure compliance with ACGME program policies, compliance with Review Commissions and the JHU guidelines
- Represents the program in administrative matters, including issues pertaining to space, facilities, technology, student information system, classroom support
- Prepares and/or oversees preparation of extensive files/statistics for accreditation purposes
- Develops and manages education program operational budgets
- Oversees all special programs
Qualifications for medical administrator
- Accounting and/or financial aptitude and proven experience is necessary
- Ability to handle research and collections is preferred
- Minimum seven years of management experience, preferably in a healthcare setting
- Proficient computer software and database skills
- Experience working in a medical setting NECESSARY
- Experience with IDX and Epic
4
Medical Administrator Job Description
Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of medical administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for medical administrator
- Oversees daily operation and administration of the training programs
- Assists with the design and development of educational curriculum for all four Johns Hopkins training programs
- Coordinates events relating to education programs for the Department
- All other duties as assigned by clinical coordinator or practice administrator
- Administration of Interactive Process for permanent medical accommodation requests in accordance with ADAAA requests for temporary medical assistance that may not qualify as a disability under ADAAA
- Maintains and verifies accounting records and reconciliations for supplies received and dispensed to Sales Reps
- Conducts other related material handling activities including maintaining proper documentation of all incoming and outgoing materials and keeping physical inventories
- Makes inquiries and tracks availability of inventory
- Prepares requests for additional materials as necessary
- Maintains the logbooks up to date for optimum material flow
Qualifications for medical administrator
- Must be available for forty (40) hours per week
- At least 6 months to 1 year of office/clerical experience
- Reliable/predictable attendance
- Able to meet weekly goals and work as a team-player with little to no supervision
- Must be comfortable with sitting at a computer for the majority of your shift
- Medical device experience (such as HL7 interfaces)
5
Medical Administrator Job Description
Job Description Example
Our growing company is looking to fill the role of medical administrator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for medical administrator
- Typing letters
- Postal admin and scanning
- Booking medical appointments and answering the phone and responding to queries (from both internal and external customers)
- Process STD payroll involving multiple payroll processes
- Coordinate STD payments with payments received through Workers' Compensation, Pensions, Social Security, or other benefit plans
- Provide appropriate documentation to FMLA administrator and ADA review team to ensure
- Accurately and timely process and review clinical information
- Ensure compliance with applicable policies, standards, and legislation as directed by Team Leaders and Senior Management
- Directs and coordinates all financial activities for the Divisions to include development and maintenance of annual budget (state funding, grants funding, clinical trials, sharing agreements, and clinical income)
- Responsible for all financial procedures and records
Qualifications for medical administrator
- Server/Networking experience (1+ year)
- Maintain and manage four Severity 1 systems
- Provide 24-hour support 7 days a week for MDI systems
- Perform performance analysis on servers and systems and add additional resources as necessary to maintain optimum performance
- Upgrade Central and Overview hardware to implement dual monitor configurations to support unit growth
- Work closely with Clinical units to review, assess, obtain leadership approval, and implement patient monitor configuration modifications