HR Operations Specialist Job Description

HR Operations Specialist Job Description

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HR operations specialist provides HR expertise to internal and external customers – keeping up-to-date on employment related regulations and best practices.

HR Operations Specialist Duties & Responsibilities

To write an effective HR operations specialist job description, begin by listing detailed duties, responsibilities and expectations. We have included HR operations specialist job description templates that you can modify and use.

Sample responsibilities for this position include:

Partner with HRBPs to support Mergers and Acquisitions
Represent HR Operations on the creation of new legal entities
Partner with other HR functions and internal resources to execute corporate wide HR initiatives and client specific programs
Manage the visa and immigration process
Partner with C&B to manage employee benefit plans, set up new hires, vendor management and employee communications
Work with the Employee/HRBP to manage leave of absence in accordance with local legislation
Handle employee queries regarding HR procedure, policy, benefits programs
Design and work with global/regional COEs to roll out country specific implementation
Understand the business environment and translate its effect on HR for local, regional and corporate feedback
Responsible for execute annual process delivery

HR Operations Specialist Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for HR Operations Specialist

List any licenses or certifications required by the position: SHRM, HR, PHR, CP, SPHR, SCP, CAPM, OD, HRCI, PMP

Education for HR Operations Specialist

Typically a job would require a certain level of education.

Employers hiring for the HR operations specialist job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and University Degree in Human Resources, Business, Business/Administration, Education, Management, Graduate, Law, Psychology, Associates, Business/Management

Skills for HR Operations Specialist

Desired skills for HR operations specialist include:

MS Office Suite skills
Area of expertise by continuously keeping up to date with internal and external updates and changes
Workday will be an added advantage
Microsoft Office Programs and excellent interpersonal and communication skills are also necessary
Shared Services ethos and key drivers for success
HR related tools
Local Labor regulations
Privacy laws and applicable benefits and payroll regulations
Workday
Excel

Desired experience for HR operations specialist includes:

Previous knowledge of employee benefits is a plus
Ability to be accurate in communications
Some experience of a professional working environment in a fast paced HR Operations Team and with cross-functional teams and supporting multi-site and international teams
Generate employee contracts, visa invitation, employee verification and business travel letters
Identify and track key program metrics develop and evolve program reports
Exit process including management of exits on our HR System, exit interviews and tracking

HR Operations Specialist Examples

1

HR Operations Specialist Job Description

Job Description Example
Our growing company is hiring for a HR operations specialist. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for HR operations specialist
  • Interface with vendors and administration outsourcers regarding individual Employee claims / cases
  • Provide feedback and recommendations regarding the impact of CoE changes on HR Ops operations and systems
  • Maintain and review any necessary reports
  • Support the CoE in implementing the CoE strategy
  • Liaise with external vendors, and internal Legal teams to finalize contract and SOW requirements
  • Partner with Total Rewards to maintain company job catalog
  • Work with HRBP on terminations and conduct exit interviews
  • Respond to manager/employee general HR inquiries including troubleshooting and problem solving
  • Support L&D courses including uploading in LMS, tracking, reporting, sending pre work, logistics-training room coordination, greeting outside vendors, communications
  • Documentation of processes, FAQ’s for Shared service, Sharepoint maintenance, chatter group
Qualifications for HR operations specialist
  • Appreciation of employment legislation, particularly local benefits and payroll
  • Ability to navigate through multiple computer applications
  • Experience working in a shared service environment preferable
  • Proactive and self-motivated, collaborative with a strong focus on quality and efficiency
  • Will work to help implement and maintain a new document management system starting in 2016
  • Maintains Human Resources Information System (HRIS) records, for all contractors, consultants and auditors
2

HR Operations Specialist Job Description

Job Description Example
Our growing company is looking to fill the role of HR operations specialist. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for HR operations specialist
  • Contribute to preparation of presentations for HR meetings including Talent Review
  • Running reports from LMS (Learning Management System) and other HR systems (Visier) as requested
  • Subject Matter Expert on Shared services practices, ability to train and quality check
  • Administrative support for Mergers and Acquisitions
  • Attend meetings as appropriate
  • Support Talent Management program initiatives with ability to coordinate events
  • Help with New Hire Orientation
  • Manage benefit deductions within payroll
  • Assist with 401K administration
  • Manage benefit vendors, billing, and enrollment
Qualifications for HR operations specialist
  • Proactively assists HR team with various HR programs, research projects and/or special projects and procedures
  • Prepares and maintains special internal and external reports as needed
  • Conducts periodic audits of human resource activities, policies and procedures to promote compliance and best-practices
  • Provide first line resource assistance for employees
  • Manage tracking, collection and filing of on-boarding/employment documents
  • Assist in the monitoring of training goals and records for the business unit to ensure attendance at required courses
3

HR Operations Specialist Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of HR operations specialist. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for HR operations specialist
  • Assist with wellness events and open enrollment
  • Assist with payroll/benefit-related reconciliations to General Ledger and other accounts
  • Manages position maintenance workflow administration
  • Creates, manages and conducts research for the national employee escalation process, seeks timely resolution through case management in Neocase and direct contact with the support center
  • Entering complex benefit changes into a system that the client is in the process of migrating t
  • Regular duties will involve looking at the benefits change being requested, check that requirements are met, follow an SOP to process and then validate those changes
  • Maintains compliance with federal and state regulations concerning employment and performs other related duties as required and assigned
  • Lead and/or participate global, country, and Ops team initiated projects, E-tool enhancement, process/ system review and simplification, employee user experience enhancement
  • Execute all Onboarding activities such as background checks, new hire paperwork, I-9, & candidate interview scheduling while working closely with the Talent Acquisition COE to ensure timely processing
  • Perform employee related data entry tasks timely with attention to detail across fields
Qualifications for HR operations specialist
  • Backelor's degree or equivalent work experience in an office environment
  • 1-3 years of HR or payroll experience is preferred
  • Prior experience working with a web based payroll administration system, ADP preferred
  • Meticulous, enthusiastic, mature, prudent, passionate
  • Professional with sense of responsibility, positive mindset and principle
  • Three years operational experience within HR, benefits payroll, financial, or other operational environment
4

HR Operations Specialist Job Description

Job Description Example
Our growing company is looking to fill the role of HR operations specialist. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for HR operations specialist
  • Maintain relationships between Shared Services and external service vendors along with all HR COEs
  • Performing other operational support tasks as needed
  • Cross-train within group to ensure coverage
  • Ensure that structures and systems are aligned to deliver key objectives efficiently and effectively, through timely and
  • Prepares monthly management reports and collates data required for government or industry surveys
  • Ensure the accuracy and upkeep of HR related information
  • Provide advanced problem solving and research on transaction-related discrepancies, issues, and audit findings, and communicate results to appropriate persons
  • Work closely with vendors, HR Business Consultants, Compensation, Workforce Relations, timekeepers, and managers to ascertain the accuracy of the data submitted and reconcile differences when applicable
  • Participate global, country, and Ops team initiated projects, E-tool enhancement
  • Process/ system review, employee events
Qualifications for HR operations specialist
  • Must have the ability to articulate and tactfully communicate with customers including executives, and demonstrate superior customer service and interpersonal relationship building skills
  • Master’s degree (HR or Finance/Payroll preferable) or equivalent combination of high education and 1 year experience in HR and/or Payroll preferred
  • Advanced level of English (both written and spoken) essential
  • Native language /Professional level of Czech or Slovak
  • Additional European language is a plus (particularly Romanian or Hungarian)
  • 1 year experience in HR and/or Payroll
5

HR Operations Specialist Job Description

Job Description Example
Our company is growing rapidly and is hiring for a HR operations specialist. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for HR operations specialist
  • Perform testing as part of Workday release and enhancement process
  • Manages the department email box
  • Track data and run routine reports on a routine basis and ad hoc reports as needed
  • Responsible for the integrity of data entry when processing
  • Facilitate new employee orientation and assist with onboarding plan development
  • Liaise with HR staff and HR Contact Center to address any system issues
  • Manages requests for immediate terminations ensuring all appropriate parties terminate applicable access in a timely manner
  • Performs data integrity audits of information entered or interfaced into the HCM application
  • Participates in system testing and identification of system and user-interface issues
  • Familiarity with compensation programs
Qualifications for HR operations specialist
  • 5+ years of professional HR experience BA degree in human resources management, or related field preferred
  • High School Diploma or GED and 3 or more years’ experience in an administrative role OR a Bachelor’s Degree and years’ experience in an administrative role
  • Completed HS diploma is required
  • Knowledge of human resources policies and practices and federal and state employment laws
  • Ability to work both proactively and independently and in a highly collaborative environment
  • Minimum 2 years prior professional work experience (can include internships)

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