Flight Coordinator Job Description

Flight Coordinator Job Description

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Flight coordinator provides tax and payroll departments with data for compliance with IRS regulations on personal use of corporate aircraft.

Flight Coordinator Duties & Responsibilities

To write an effective flight coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included flight coordinator job description templates that you can modify and use.

Sample responsibilities for this position include:

Handle emails and telephone enquiries quickly and professionally, loading them and monitoring them on the company system from start to finish
Coordinates Corporate Aircraft schedule related primarily to company-owned aircraft
Works effectively with internal and external customers, peers and management, to provide safe and efficient airlift support services to flight crews and customers
TTP Development
Aircrew Training
Must properly stow on aircraft all carry on cabin luggage as needed
Must be able to work varying hours including day and night, weekdays, weekends and holidays
Must be able to interact and care for Owner pets
Stocks airplane cabin with required equipment and materials and other emergency equipment linens, blankets, magazines and other amenities for passengers
Must be prepared to effectively and summarily act in emergency situations while remaining calm and responsive to PIC Authority and FAA communication alert and sensitive to Owners/passengers safety and concerns

Flight Coordinator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Flight Coordinator

List any licenses or certifications required by the position: FAR, A&P

Education for Flight Coordinator

Typically a job would require a certain level of education.

Employers hiring for the flight coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Education, Engineering, Aviation, Technical, Associates, Aeronautics, Business, International Business, International Education, Statistics

Skills for Flight Coordinator

Desired skills for flight coordinator include:

Client ownership
Federal Aviation Regulations
Weather trends
Amadeus Pricing
Ticketing and Groups
Pharma and hazardous material
Aircraft systems
Company
Computer network/WiFi/IPOD technology
Department operations to obtain information

Desired experience for flight coordinator includes:

Experienced air vehicle operator is desired
Experience with Special Operation Forces integration and support is desired
Military Instruction experience is desired
TTP Development experience is desired
An FAA pilot's license is desired
Ability to meet deadlines and deliver high quality work while protecting the integrity of SOF/FFR deliverables

Flight Coordinator Examples

1

Flight Coordinator Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of flight coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for flight coordinator
  • Responsible for scheduling, revising, and canceling domestic & international flights on the company aircraft in accordance with mandated rules, regulations, protocols and procedures
  • Must utilize judgment to coordinate aircraft between locations and points of service throughout the world and determine necessary government requirements such as visas, customs, taxes, local laws, over flight permissions, hostile country warnings, airports clearances, , while also determining the costs of these services to determine the pricing to the customer
  • Negotiate payment terms for transport
  • Responsible for creating, distributing and managing a flight itinerary for the AMC, Pilots, Operations the FAA 135 Operator
  • Calculate trip costs by using multiple variables
  • Ensure the correct documentation is received by the appropriate individuals
  • Tracks crew currency items and insures data is input on a timely basis for both the DC8 and DC3 aircraft
  • Maintains and monitors the status of required DC8 and DC3 manuals, insuring crews are provided with the latest revisions and changes
  • Reviews, reconciles, researches, codes, tracks, submits, and follows up with invoices through IHQ A/P finance
  • Assures proper custody of Purchasing “P” card for the purchase of necessary supplies to support the DC8 aircraft
Qualifications for flight coordinator
  • Knowledge and experience in a maintenance supervisory role desired
  • High School graduate or equivalent with a minimum of three (3) years actual maintenance control experience and recent flight line aircraft maintenance / modification / repair
  • Troubleshooting experience on the T56-A-427 engine, NP-2000 propeller, E-2C structure and hydraulic, electrical, utility and avionics systems are desired
  • Must have completed Naval Aviation Maintenance Control Management for Optimized Organizational Maintenance Activity (OOMA)
  • Will be required to pass and maintain a U.S. Government background security check
  • Legislative compliance to CASA requirements - Review and ongoing updates to Operations Manuals, both from an AOC and AMO perspective
2

Flight Coordinator Job Description

Job Description Example
Our innovative and growing company is hiring for a flight coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for flight coordinator
  • Data input into a flight scheduling software, OUT/OFF/ON/IN, fuel burn, track crew duty and flight times, provide backup for maintenance tracking (flight hours to inspection)
  • Assist managers, pilots and other Team members in obtaining the most cost effective options for fuel and FBO stops throughout the world
  • Provide budget support includes assisting in generating the annual budget, analyzing monthly reports and preparing expenses/invoices for approval
  • Help prepare presentations for Check airman and other Department meetings
  • Handle and or field incoming phone calls for scheduling and department management
  • Schedule pilot ground school, simulator training and operational experience in the A320 aircraft
  • Schedule, track, and document new and upgrade pilots to meet flight qualifications
  • Input and maintain crew qualification records file ongoing training records
  • Coordinate monthly Pilot bids
  • Prepare required FAA certification for new and upgrade pilots
Qualifications for flight coordinator
  • Solid Communication, computer and writing skills with some project management skills
  • Excellent command of all MS Office products to include Word, Powerpoint and Excel
  • 2 yrs of experience with computer, business and data systems
  • Ability to understand technical contents of communication between Engineering and suppliers
  • Proven track record in Microsoft Office Packages
  • Must have excellent written and verbal communication analytical and organizational skills
3

Flight Coordinator Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of flight coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for flight coordinator
  • Schedule flight crew to ensure compliance with company and FAA regulations regarding currency, flight and duty times, including balancing workloads and ensuring work/life balance
  • Maintains current information on the location of company aircraft
  • Prepare and track department payroll and check airman pay
  • Correspond with FAA, FAPA and other organizations as required
  • Maintain department library including time sensitive revisions and required working forms
  • Support the Director/Manager of Flight Operations Training and Flight Ops Admin Supv in other duties as required
  • Applying for and obtaining Landing and Overflight Permissions
  • Arranging ground handling at various local and international airports
  • Global Fuel Support
  • Responsible for Quality Assurance of all aspects of trips
Qualifications for flight coordinator
  • Must have knowledge of how aviation weather, NOTAMS, affect flight operations
  • Must be in current position for 60 days
  • Operational experience in the Sabre CrewQual and CrewTrac Program - preferred
  • Prior airline training or operations experience - preferred
  • Minimum 2 years of office administration experience - required
  • Basic understanding of flight crew qualifications and FARs regulating flight crew qualification and training
4

Flight Coordinator Job Description

Job Description Example
Our innovative and growing company is looking for a flight coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for flight coordinator
  • Responsible for improving and enhancing the customer relationship
  • Continual flight follow management
  • The role will involve on the job training and working within a shift pattern
  • Assisting with following flight routes
  • Reconfirmation of hotel and transportation
  • Verifying reservations
  • Assisting with following flights
  • Greets scheduled visitors and directs them to appropriate area or person
  • Perform clerical duties related to department activities such as typing, filing, distributing mail and copying
  • Answers telephone calls and directs callers to appropriate personnel FLIGHT COORDINATOR ESSENTIAL DUTIES AND RESPONSIBILITIES
Qualifications for flight coordinator
  • Ability to communicate clearly draft correspondence in a clear and concise manner
  • Ability to establish a good rapport with internal clients and vendors
  • Excellent telephone, administrative and record keeping skills
  • Solid customer service and communication skills, ability to manage time
  • Working knowledge of Timetracker, ESS, and Payroll Systems
  • Microsoft Office Suite including Outlook, calendar scheduling, Word, and Excel spreadsheets
5

Flight Coordinator Job Description

Job Description Example
Our growing company is looking for a flight coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for flight coordinator
  • Input/maintain/report all data relative to the flight scheduling software, including recordkeeping, flight logs, and monthly/annual reports
  • Coordinate with third party flight handler to obtain required overflight permits, landing permits, flight details and crew accommodations
  • Prepare flight itineraries for internal use and distribution to senior executive assistants
  • Set up purchase orders in SAP to ensure timely processing
  • Schedule and organize meetings and conferences and assist with travel reservations
  • Prepare and/or assist in the preparation of presentations, reports, spreadsheets, using Microsoft Excel and/or Microsoft Word
  • Manage and maintain confidential files
  • Receive, review and prioritize correspondence with requests to act on material as required
  • Document digital marketing strategies and resources
  • Identify, define, and propose opportunities
Qualifications for flight coordinator
  • Researches, compiles, and analyzes data for special projects and various reports, including arranging other aircraft leasing options, as required by the Corporate Aviation Department
  • Orders and maintains supplies required for use on the Corporate Aircraft
  • Performs a wide variety of complex, responsible, and confidential administrative duties for management personnel
  • Ability to handle multiple tasks in a fast-paced and sometimes stressful environment with a high level of accuracy and attention to detail
  • High degree of professionalism and strong work ethic coupled with a sense of responsibility and integrity required
  • Excellent judgment and discretion required in handling highly sensitive, privileged and confidential information

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