Construction Administrator Job Description
Construction administrator
provides all QA/QC inspections to insure the project is constructed per construction documents and to ensure conformance to design and applicable building codes.
Construction Administrator Duties & Responsibilities
To write an effective construction administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included construction administrator job description templates that you can modify and use.
Sample responsibilities for this position include:
Provide direct administrative support to the VP, Construction
Apps for Pay/Invoices – process and log vendor request for proposals and general contractor’s payment applications (review by PM)
Post closing construction document exception management
Assist in the preparation and maintenance of construction loan files
Handle all construction loan-related customer requests
Assist in the drafting, recommendation and implementation of operational policies and procedures
Receive Contractors’ Enrollment Forms from VAS from SCA’s Contract Procurement, review for completeness and requested missing information
Obtain Workers Compensation policy numbers from the carrier
Enroll contractors and issue certificates of insurance
Explain the Owner Controlled Insurance Program to contractors and SCA’s personnel
Construction Administrator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Construction Administrator
List any licenses or certifications required by the position: CDT, OSHA, GNMA, CD, CCIL, LEED, AIA, O&M, BUILTS, AED
Education for Construction Administrator
Typically a job would require a certain level of education.
Employers hiring for the construction administrator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Engineering, Construction, Education, Business, Construction Management, Accounting, Architecture, Finance, Business/Administration, Communications
Skills for Construction Administrator
Desired skills for construction administrator include:
Plumbing
Applicable codes for project and resolves issues with inspectors and other authorities having jurisdiction
Effect of atmospheric conditions on building materials and components during and after construction
Electrical
Fire suppression
Sanitary sewer
Storm sewer
Owner-Architect Agreement
Security and low voltage to construction project
Types of building systems
Desired experience for construction administrator includes:
Assure that the Inspector General office signed off on the Wicks contractors
Receive and review contractors’ Workers Compensation policies for accuracy and mail them to contractors
Review requests for Additional Insurance certificates of insurance
Attend “How To Do Business with SCA” and present Insurance Program to contractors
Issue and set up mailing for renewal certificates of insurance along with cover letters containing all school locations and contract numbers
Assist with Claims reporting
Construction Administrator Examples
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Construction Administrator Job Description
Job Description Example
Our innovative and growing company is looking for a construction administrator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for construction administrator
- Forward renewal information to the carrier for policies issuance
- Provide the SCA’s Project Officers, general contractors with lists of subcontractors enrolled in the Insurance Program for specific contract numbers and/or school locations
- Provide loss runs to contractors and SCA Pre-Qualification Unit as requested
- Candidate should have working knowledge of insurance preferable in Construction Industry
- Ideal candidate would have at least 3-5 years of work experience in recent years in the Construction Insurance Industry
- Monitors loan balances and interest reserve
- Manages and supervises the non-sales staff for Mortgage Construction Lending
- Typically manages multiple markets' non-sales staff
- Provides the best service possible in an efficient and cost effective manner
- Researches and solves problems
Qualifications for construction administrator
- Engineering diploma or degree
- Minimum eight years of experience in road construction in Ontario
- Excellent verbal and written communication skills for interaction and correspondence with clients, colleagues, consultants and team
- Excellent analytical and decision-making skills, with commitment to excellence and high quality work
- RCCA or RCSI designations are an asset
- Proven experience with AutoCAD, Microstation, MS Office (Outlook, Word, Project, Excel), PowerPoint, and other related industry standard tools necessary to carry out CA and inspection work
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Construction Administrator Job Description
Job Description Example
Our company is growing rapidly and is hiring for a construction administrator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for construction administrator
- Monitor project schedules, budgets and scope for core program with guidance from Senior Project Manager to ensure compliance with MSBA guidelines and funding agreements
- Attend site visits of MSBA projects during construction with team leaders and assume responsibility for portions of the site visits as an integral aspect of MSBA’s monitoring project schedules, budgets and scope
- Assist in review of design documents, budget and schedule for funded projects
- Prepare change order documentation on core projects for review by the Project Manager 2 or Senior Project Manager
- Work with a Senior Project Manager to assist in assurance of contract compliance during construction of core projects with MSBA procedures and policies, regulatory requirements and engineering standards
- Review OPM reports for core program projects to update the Senior Project Manager and monitor aspects of projects
- Play substantive role in project meetings in regard to project status, funding agreements, amendments, and change orders
- Review reimbursement applications for core projects through final audit and assist in analysis and compilation of documentary basis in the grant close-out process
- Analyze and recommend eligibility of project costs for reimbursement
- May participate in the preparation and coordination required for MSBA subcommittee and Board of Director Meetings
Qualifications for construction administrator
- Bachelor’s degree in business management, contract management, or related (additional experience will be considered in lieu of degree)
- Strong knowledge of contract terms and conditions
- Experience in Federal subcontract administration role
- Highly skilled in MS Outlook and Word and other standard computer applications
- Must be knowledgeable with Prolog, familiar with eBuilder, AdobePro
- Candidate must be flexible, able to move from one project to another with ease, and be accustomed to being interrupted and still able to complete tasks in a timely manner, and meet client and staff deadlines
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Construction Administrator Job Description
Job Description Example
Our company is hiring for a construction administrator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for construction administrator
- May help create and deliver MSBA training and public outreach presentations and/or publications
- Filing, preparing documents and presentations, drafting correspondence, preparing draft budgets, verifying pay quantities
- Assisting the Bookkeeper in reviewing, verifying and preparing documentation that is entered into programs such as Site Manager, CAPTRACK, and SharePoint
- Provide overall assistance to the construction loan officers and to the senior construction loan administrator as directed
- Responsible for preparation of new loan closing documents to include pre-commitment attorney memorandum, commitment letter, and maintenance of new loan log
- Review post-closing collateral documents for accuracy and completeness of loan closing packages from attorneys
- Maintain accurate records of new loans for departmental loan summary reports
- Verify receipt and acceptability of appraisals and payment of appraiser through loan closing, or directly from customer
- Create construction loan draw sheet following closing, and coordinating inspections with engineer/inspector
- Process draws following inspections, and providing relevant draw information to customers in a timely and accurate manner
Qualifications for construction administrator
- Articulate, able to write correspondence (emails), and act on behalf of those he/she assists in their absence, to keep work flow moving, this also entails have superior follow-up skillset and keep others abreast of important details regarding assignments, travel
- Must be excellent with follow-up and possess ability to work with little or no direct supervision
- Two to five years of design, construction or applicable experience
- Knowledge of construction project administration, contract compliance monitoring and claims processing and construction methods
- Knowledge of Massachusetts laws, including MGL Chapter 30, Chapter 149 and 149A, and Chapter 7 preferred
- Ability to effectively manage multiple tasks, involving complex and varying problems
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Construction Administrator Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of construction administrator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for construction administrator
- Audit files and processes in the field for compliance of standards for achievement of cost and schedule objectives maintain document control systems (hard copy, network server, and cloud based systems) to ensure complete, accurate, and up to date information, following the file structure
- Schedule all training (OQ, Fire, Hearing, Halt, Respirator, ) for employees
- Preparing preliminary start packs for Construction/Small works projects
- Maintaining contractor records
- Perform in-progress and post-completion quality inspections of Contractors work
- This includes identifying how much material the Contract has on-hand, arranging for the return of any excess material
- Communicate and reinforce a clear vision for the department and business, Interact with peers (Cable, Design Services, Construction, Engineering, Dispatch, Repair, ) to effectively monitor and manage completion of daily work, improve overall performance, and resolve specific issues
- Assist the Construction Manager in the preparation of purchase orders, subcontracts, change orders and other construction management documents
- Responsible for the monitor logs for tracking shop drawings, contract documents, submittals, and other requests for information
- Assist in ensuring that all required subcontractor and supplier information is received and is correct and complete
Qualifications for construction administrator
- Demonstrated ability to gather, analyze, and present complex technical information in a clear, concise, and understandable manner
- Ability and willingness to travel occasionally to project sites
- Experience working with federal, state, county, or local government preferred
- Extensive knowledge of construction including methods, types of material, code compliance, inspection standards, front-end of specifications and Owner / Architect contracts and Owner / CM Agreements
- Knowledge of a variety of PC-based computer programs used for setting construction schedules, and invoice payments for construction projects
- Bachelors degree with a focus on Engineering or equivalent work experience and education
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Construction Administrator Job Description
Job Description Example
Our company is looking to fill the role of construction administrator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for construction administrator
- Track preparation of contracts from initial stages to contract signing
- Assist the Construction Manager with communications relative to material handling and storage logistics
- Obtain all closeout materials from subcontractors and suppliers including guarantees and warranties
- Assist in preparing the job start up and close out checklist
- Process subcontractor insurance requirements when advised to do so
- Assist in the documentation of the punch list process
- Assist Admin team as requested and ensuring instructions and deadlines are complied with
- Assist the Commercial and Production staff as requested, ensuring instructions and deadlines are complied with
- Co-ordinate monthly HS&S report for Board pack and ensure all information is available to deadlines set
- General administration duties as part of the administration team
Qualifications for construction administrator
- Demonstrated proficiency using Microsoft Outlook, Word and Excel
- Ability to develop positive working relationships with individuals of all levels within the organization
- Ability to communicate in a positive and professional manner with internal and external customers and service providers
- Prior construction lending experience
- Experience using Loan Operating Systems such as Encompass
- Experience using Bankway