Banquet Coordinator Job Description

Banquet Coordinator Job Description

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Banquet coordinator provides food service for banquet events in accordance with Hotel & Banquet standards.

Banquet Coordinator Duties & Responsibilities

To write an effective banquet coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included banquet coordinator job description templates that you can modify and use.

Sample responsibilities for this position include:

Must be very detail oriented and have strong knowledge of Excel and Word
Billing, Scheduling, Payroll Duties for entire Banquet Department
Bachelor's degree / Higher education qualification equivalent in hospitality or related field
Minimum of 2 years customer service and administrative experience
Must be a team player and have the ability to work well with all departments
Female candidate preferred
Distributes guarantee sheets to the F&B operational teams
Creates and maintains banquet menu cards
Assists in-house conference groups when necessary
Manage and close payroll for the department, and produce/understand labor reports

Banquet Coordinator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Banquet Coordinator

List any licenses or certifications required by the position: TIPS

Education for Banquet Coordinator

Typically a job would require a certain level of education.

Employers hiring for the banquet coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and High School Degree in Hospitality, Education, Business, General Education, Technical, Hotel Management

Skills for Banquet Coordinator

Desired skills for banquet coordinator include:

Banquet Department
Catering and other hotel services an asset
Excel and Word
Delphi/Daylight
Sheraton Brand Standards and F&B Brand Initiatives
Excel
Food & Beverage in a Banquet/ Convention Hotel is a definite
Internet software
Menu items being served
Outlook and PowerPoint

Desired experience for banquet coordinator includes:

High School Diploma or have equivalent educational experience
Previous food and beverage experience strongly preferred
At least 1 year of Coordinator experience and/or related field
You control the Dutch and English language
Maximum commuting distance of 15 kilometers of Hoofddorp
Use a computer and type in a proficient manner to ensure a quality and timely product

Banquet Coordinator Examples

1

Banquet Coordinator Job Description

Job Description Example
Our innovative and growing company is looking for a banquet coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for banquet coordinator
  • Be creative and produce diagrams through the use of Room Viewer program
  • Produce and close banquet checks through the Delphi system and input in Micros
  • Assist private event management that all staff are in adherence to proper service rules and polices
  • Ensure all information regarding each function is properly communicated in order to facilitate the proper handling of the group
  • Act as a liaison between Private Events and Catering/Conference Services with consistent communication
  • Read, understand, and use the Delphi program
  • Cope with consistent distractions during the day
  • Maintain a courteous, friendly, caring and helpful attitude with clients, other hotel personnel
  • Assist clients, private event staff and other departments in the absence of the Director of Private Events or a private event captain
  • Assist and work closely with the Director of Private Events in all aspects of the department
Qualifications for banquet coordinator
  • Represent private event management in daily BEO event meetings, and Pre-convention meetings
  • Use a phone, nextel radio, copy, fax machines and other business machines
  • Read a BEO and properly staff an event while preventing over scheduling
  • Represent private event management when emergencies occur
  • Ensure proper maintenance, care and security of hotel equipment through proper supervision
  • Communicate changes and manage schedules for houseman, captains, servers, and bartenders
2

Banquet Coordinator Job Description

Job Description Example
Our growing company is looking for a banquet coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for banquet coordinator
  • Use and understand LMS (Labor Management System)
  • Conduct oneself in a professional manner at all times as an ambassador of the hotel to reflect the high company
  • Gave intuitive service, smile, use eye contact, offer warm greetings and thank all of our internal and external guests
  • Use and understand the 10’-5’-3’ rule
  • Complete Banquet billings
  • Daily change log reporting & and distribution of Guarantee Sheets to the F&B operational teams and Copy and distribute Last Minute BEOs and diagrams when required with daily Guarantee Sheets on weekends
  • Create and maintain Banquet menu cards
  • Cover the Conference Services General Line (extension 6460) when the Conference Event Coordinator is unavailable
  • Assist in-house conference groups when necessary
  • Provide support to our wedding coordinator on Friday’s and Saturday’s
Qualifications for banquet coordinator
  • Applicants must possess at least Certificate in Hotel Management or equivalent
  • Applicants should be Malaysian citizen
  • Two (2) year of administrative assistant experience or an equivalent combination of education, training and experience
  • Candidate must have exceptional people skills with the ability to build trust and relationships
  • Organizational, time management skills and the ability to network within the business arena, a must have
  • Must have exceptional clerical skills for typing, filing and the ability to use the computer and internet systems to research potential business leads and emailing
3

Banquet Coordinator Job Description

Job Description Example
Our growing company is hiring for a banquet coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for banquet coordinator
  • Prepare welcome packages for incoming meeting planners
  • Additional job related duties as required
  • Become proficient in the use of cater pro catering program
  • Support the Private Event Director in selling private functions
  • Support Private Event Director with creating marketing materials to promote private events
  • Manage private event social media posts
  • Distribute daily and weekly reports, ensuring acc
  • Coordinates budgeted costs and manages expenses of Stewarding departments
  • Coordinate Stewarding setups, function and kitchen managers
  • Assists with scheduling, training, and coordinating Stewarding team members
Qualifications for banquet coordinator
  • Have the ability to read, write and speak English to comprehend and communicate job functions
  • Ability to work a regular Sunday – Thursday schedule
  • Food & Beverage experience would be an asset
  • Provides support to other departments involved in Stewarding operations
  • Maintain schedules and labor tracking
  • Maintain department and Team Member records in accordance to compliance standards
4

Banquet Coordinator Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of banquet coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for banquet coordinator
  • Delivers professional internal and external guest service, which may require levels of patience, tact and diplomacy
  • The Catering & Banquets Coordinator directly assists 2-3 Banquet Operations Managers/Restaurant Group Sales Managers/Directors in all aspects of event planning
  • Assists with payroll/gratuity entry, scheduling, and standard date entry & administrative tasks
  • Answers the phone for catering/banquet inquiry calls and communicates general catering/banquet information to existing or potential clients
  • Is responsible for managing/routing high volume multi-line telephone calls and taking message
  • Accountable for typed correspondence
  • In charge of making photocopies, sending and receiving faxes
  • Assists with special projects and other requests from management
  • Scheduling of F&B team members, prepare weekly duty chart to correspond with banquet functions and manage labor for monthly
  • Assist the F&B Manager with scheduling, training and performance management
Qualifications for banquet coordinator
  • Fluency in English and Spanish both verbal and nonverbal preferred
  • Must be able to positively adapt to a constantly changing environment
  • Must be able to obtain and maintain a Nevada Food Handler's Card and any other certification or license, as required by law or policy
  • 2 to 3 years of experience in office administration and stewarding operations
  • Must have service experience and sanitation training
  • Must be able to handle multiple tasks, able to work various hours and shifts and able to communicate positively to all support departments and co-team members
5

Banquet Coordinator Job Description

Job Description Example
Our growing company is looking to fill the role of banquet coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for banquet coordinator
  • Partner with internal service providers and Internal Events/Meeting teams to ensure catering, event set up, service, and quality expectations are met
  • Work closely with Internal Events/Meeting teams, overseeing logistics and communicating requirements of all events and meetings to all relevant parties internally and externally when applicable
  • Regular inventory and quality check of all supplies needed for meetings and events
  • Make recommendations for creative floor plans/room setups for events and meetings
  • Assist with conference/meeting room walk throughs to ensure spaces are presentable
  • Recommend plan of operation and logistics and ensure clients receive exceptional customer service and support for their events/meetings and prepare for and contribute to weekly logistics and cross team meetings
  • Perform administrative duties and special projects related to the department as assigned
  • Be one of the expert users for the firm’s conference room booking platform (EMS) in order to provide support to internal clients and to ensure integrity and accuracy of information
  • Responsible for maintaining and fostering positive internal and external relationships, with clients, vendors and service providers
  • Manages assigned administrative and operational functions within the department consistent with the strategic plan and vision for the department, the property and the company with a focus on elevating service and a commitment to continuous improvement
Qualifications for banquet coordinator
  • Lift or carry a minimum of 30 pounds, unassisted, in the performance of specific tasks assigned
  • Minimum at least GCE “O” Level
  • Able to work independently in a highly pressurising and fast paced environment
  • At least one year Administrative experience preferred
  • At least one year Food and Beverage Administrative experience preferred
  • Mathematical skills preferred

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