AP Analyst Job Description

AP Analyst Job Description

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AP analyst provides primary support for all modules in SAP Finance including Accounts Payable, Accounts Receivable, General Ledger, Asset Accounting, Special Ledger.

AP Analyst Duties & Responsibilities

To write an effective AP analyst job description, begin by listing detailed duties, responsibilities and expectations. We have included AP analyst job description templates that you can modify and use.

Sample responsibilities for this position include:

Conducts daily IOC's (Impressions of Control), focused on safety, security and operational compliance per the AP IOC Program on assigned store group
Responsible for managing all incoming store theft reports, including reviewing, responding, categorizing, and providing necessary follow up
Review of assigned exception reporting as it relates to internal dishonesty
Processing of Staff / Vendor claims
Loading of journals to General Ledger
Perform reconciliation and capturing statistics
Documentation of current processes
Identifying areas for improvement/automation
Assisting in ad-hoc projects and surveys
Prepares, records, verifies, and analyzes Accounts Payable transactions

AP Analyst Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for AP Analyst

List any licenses or certifications required by the position: ISTQB, CMA, CPA, AP, CPP, CSP, APS, ASCP, SCRUM, CPIM

Education for AP Analyst

Typically a job would require a certain level of education.

Employers hiring for the AP analyst job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Accounting, Finance, Business, Education, Business/Administration, Associates, Computer Science, Economics, Technical, Communication

Skills for AP Analyst

Desired skills for AP analyst include:

SAP
Excel
Pega
Seeburger
Words and PowerPoint
Accounts Payable process and problem-solving skills
Accounting principles
Best practices within the Accounts Payable environment
AP/Purchasing methodology and basic accounting principles
Ariba and Concur will be

Desired experience for AP analyst includes:

Major or significant coursework in mathematics, statistics or other quantitative analytics strongly desired
Background in Economics, Finance, Mathematics, or Business is a plus
Ability to work in a fast paced environment, handle high volume and reports timeline
Prepares and generates various scheduled and special reports, and participates in special projects relating to the activities of the unit
Processes remittance information from checks, drafts, and wire transfers presented to the
Minimum of zero to three years of accounts payable, accounting/finance or financial system experience

AP Analyst Examples

1

AP Analyst Job Description

Job Description Example
Our company is looking for an AP analyst. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for AP analyst
  • Responsible for initiating and providing support for field investigations by utilizing exception reporting and shrink analysis tools to identify internal theft
  • Responsible for gathering and managing all external theft data from store teams or field AP personnel, cross-referencing all theft and fraud alerts from various law enforcement and retail agencies
  • The analyst will assist Market Investigations Managers with investigative plans for deployment of field APIs based on analyzed and cross-referenced intelligence of available external theft data (store information, known theft reports, inventory shortages)
  • Responsible for monitoring and assisting of critical incidents, including store related events, weather warnings and crisis management situations for assigned geographic market, providing supplemental national coverage when needed
  • Managing the client incentive contract process for assigned contracts to ensure that contracts are developed according to the Global Client Incentive Operating Standard (GCIOS), are complete, accurate and have received appropriate reviews and approvals, meeting all regulatory/audit requirements (eg Internal, SOX)
  • Handle complex AP queries from our suppliers or internal stakeholders, solving problems while providing an excellent experience - you will be a customer focused individual who enjoys problem solving
  • Manage processes and review reports within AP
  • Work closely with our AP outsource partners on the day to day operations
  • Other miscellaneous tasks as required
  • Responsible for incoming and outgoing mails
Qualifications for AP analyst
  • Demonstrated understanding in accounts payable or finance functionality
  • Strong analytics and reporting skill set
  • Ability to debug and troubleshoot AP system or transactional related problems
  • Demonstrated organizational, collaboration and communication skills
  • Effective communications skills needed
  • At least 1 year experience in English customer service
2

AP Analyst Job Description

Job Description Example
Our growing company is hiring for an AP analyst. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for AP analyst
  • Participate in interdepartmental projects involving third party application implementation
  • Participate in interdepartmental projects to merge offline entity vendors onto ERP system
  • Responsible for ongoing monitoring of critical store and weather incidents, including assistance during crisis management for assigned geographic market, providing national coverage when needed
  • Analyze documents
  • Preparing monthly reconciliations of statements, including closing activities (closing Accounts Payable ledgers, performing checks, executing various supporting reports & calculations)
  • Should be able to deliver the tasks assigned to you within Accounts Payable Space
  • Managing and resolving invoice discrepancies to ensure timely and accurate payments to suppliers
  • Maintain Accuracy levels of above 98 % on whatever process assigned
  • Maintain the productivity target set
  • While processing the transactions should follow the policies in place
Qualifications for AP analyst
  • Ability to analyze business processes and develop systems-based solutions that will improve current state
  • Fluent in English language, Russian language would be an asset
  • Ability to communicate with others, via telephone, e-mail or in person, in a professional and helpful manner while simultaneously building credibility
  • Fluent professional business English, both written and verbal, required
  • A great team player with a positive can do attitude
  • Experience of Oracle would be an advantage
3

AP Analyst Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of AP analyst. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for AP analyst
  • Managing invoice processing for complicated vendor portfolio and intercompany vendor accounts
  • Processing payment requests and generating payments in the system
  • Preparing and analyzing monthly KPI scorecard report
  • Maintaining/updating monthly AP reporting
  • Participating in monthly accounting, reconciliations, journal entry preparation
  • Performing account aging reviews and resolve overpayments/recovery
  • Review and action on overdue vendor debit and credit balances
  • Resolving vendor and business inquiries
  • Create/implement/execute processes for things such as payments not selected, un-cleared payments, aged invoices, fraud controls
  • Work closely with department staff and multiple layers of management to define and review trends, issues, and opportunities within the department
Qualifications for AP analyst
  • Reliability, precision, efficiency, good organization skills
  • Ability to analyse business processes and develop solutions that will improve current state
  • Undertake other ad-hoc projects and duties as required, for example, balance sheet reviews
  • Responsible for own assigned work
  • Of reference} and 4 years of people management experience
  • College/University degree (Finance/Accounting or working experience in a Finance environment)
4

AP Analyst Job Description

Job Description Example
Our company is looking to fill the role of AP analyst. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for AP analyst
  • Develop and provide strong metrics reporting for staff and management including, but not limited to, figures around billings, deductions, disputes, and payment activity
  • Maintain quarterly AP/Billings/Deduction metrics, and produce a PowerPoint presentations that will be delivered to Sr
  • Should have knowledge of Sr
  • Provide data analytical support as needed
  • Build strong partnerships with IT leaders including PMO/ Portfolio leads to support the execution on the IT portfolio, strong partnerships with Finance, HR, Procurement and Compliance
  • Performing procedures that support the quarterly representation letter process, providing comfort to APR’s management prior to representation letter sign off
  • Participate in SOX related activities
  • Performing periodic risk assessments to identify risks and ensuring adequate management focus and attention are provided to mitigate these risks
  • Company Policy awareness & compliance – help to raise awareness (including providing training) of company policy requirements & help drive compliance by employees
  • Generates standard and ad hoc reports, applying skill, judgment, understanding and explanation of operational information
Qualifications for AP analyst
  • At least 2 years working experience in Accounts Payable or similar
  • Ability to build productive working relationships and effectively resolve conflict
  • Ability to work under aggressive deadline
  • Bachelor degree (or no more than 18 months to finish Bachelor) in Business Administration/Accounting or similar career
  • Strong technical and business acumen in AP
  • Strong technical knowledge on Payment & Disbursements processes
5

AP Analyst Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of AP analyst. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for AP analyst
  • Presents and interprets various analyses related to the impact of improvement opportunities
  • Using data, identifies prevalent issues and root causes and makes recommendation to management for resolution, as appropriate
  • Coordinates and interfaces with management and field divisions regarding process improvements or other related ad hoc analysis
  • Translates system data into scalable and easily understood solutions for internal/external customers and vendors
  • Participates and leads team projects as needed for the Accounts Payable department
  • Manages special projects requiring financial knowledge to ensure projects achieve overall objectives and meet expectations in terms of cost, scope and schedule
  • Assists in creating, documenting, optimizing and implementing durable processes to fit with business objectives
  • Contributes to the design, creation and implementation of best practices and training materials for team and departmental processes
  • Regularly interacts with the field controllership group and various Corporate departments on a variety of tasks in order to accomplish goals in an effective manner
  • The work will involve resolving matters that come up with matching problems, coding accuracy,rejecting non compliant invoices,payment problems
Qualifications for AP analyst
  • Strong analytical capability, business orientation and curiosity
  • Ability and willingness to train others and team work
  • Be able to deal with constant ambiguity and work under pressure with very tight due dates
  • Ability to work in international teams in a rapidly changing environment
  • Either a B.A
  • Has the ability to type 25-30 w.p.m with 90% accuracy

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