Meeting Cover Letter

I am excited to be applying for the position of meeting. Please accept this letter and the attached resume as my interest in this position.

In the previous role, I was responsible for event details to clients, AV staff and catering staff detailing upcoming meeting needs.

My experience is an excellent fit for the list of requirements in this job:

• Knowledge of Microsoft Office Suite including Excel and Word
• Strong computer skills to include Microsoft Outlook, Word, Excel and PowerPoint
• Develops and recommends the venue site to improve the planning and execution of the meeting
• Coordinates with external support services for all meeting activities including catering, transportation, AV consultants and installers, Acts as a primary focus in maintaining and evaluating business relationships with vendors and internal services around meeting services
• Schedules and processes online registrations for the meeting attendees to develop an accurate rooming list for the hotel venue
• Monitors, and tracks meetings operations budget and expenditures
• Prepares reports for tracking and flow of information and support functions by which meetings are planned and implemented, Assists internal clients in meeting planning and development by providing input regarding needs
• Develops new and modifies existing meeting services tools by analyzing and researching processes and procedures to improve the quality of meetings

I submit this application to express my sincere interest in the meeting position.

Previously, I was responsible for guidance and training to meeting contacts on internal meeting program planning processes, including registration, qualification, validation, process clarifications, etc.

I reviewed the requirements of the job opening and I believe my candidacy is an excellent fit for this position. Some of the key requirements that I have extensive experience with include:

• Computer proficiency in Microsoft Office suite, Apple OS, software and hardware
• Quick learner for various technology platforms
• Extraordinary attentional to detail
• Extremely productive in all aspects of job
• Drives, and is accountable for, the highest standards of confidentiality and ethics with meetings and hosts and vendors
• Venue sourcing experience preferred
• Demonstrated proficiency and experience with Meeting Planning tools such as CVent preferred
• Pharmaceutical meeting planning experience preferred

I am excited to be applying for the position of meeting. Please accept this letter and the attached resume as my interest in this position.

In the previous role, I was responsible for all conference room set-up services as requested by the client, which includes (but not limited to) planning, booking, set-up and break-down, regular inspections, and occasional standby support.

Please consider my qualifications and experience:

• Knowledge and practical experiences with meeting & RFP technology
• Proven knowledge in organizing and managing all logistical aspects of small to mid-sized meetings in a corporate or hotel organization
• Working knowledge of hotel industry including evaluating vendors and negotiating contracts
• Experience with ISAC
• Creativity and effective strategic thinking
• Industry involvement, MPI, FICP, other
• Certified Meeting Planner (CMP) preferred
• Computer proficiency in Microsoft office suite, web registration development, Concur Travel and Expense

Please consider me for the meeting opportunity. I am including my resume that lists my qualifications and experience.

In my previous role, I was responsible for event owner with necessary reports including pre-event reports from on-line registration tool and post-event reports such as program cost savings.

Please consider my experience and qualifications for this position:

• Strong use of Microsoft Office, Outlook, SharePoint and Cvent preferred
• Manage all aspects of meeting coordination to include development of meeting goals and objectives, contract preparation and negotiation, budget management, production timelines, request for proposals management, planning food and beverage with strict attention to special dietary requirements, provision of accommodation services as needed, registration oversight and working with multiple vendors
• Develop and manage communications in support of the meeting to include content development for marketing efforts, development of registration confirmation materials, development of meeting specifications for various vendors, preparation of exhibitor prospectus, management of participant surveys and compilation of results, and preparation of accurate and informative post-event reports
• Monitor educational and workforce needs for program development opportunities, working with subject matter experts to develop new programs
• Experience in conceptualization and development of new programs
• Proven record of organizational and project management skills
• Exceptional attention to detail in written materials and financial aspects
• Familiarity with educational technologies

In response to your job posting for meeting, I am including this letter and my resume for your review.

Previously, I was responsible for room logistics, room layout planning, room set-ups and room tours.

I reviewed the requirements of the job opening and I believe my candidacy is an excellent fit for this position. Some of the key requirements that I have extensive experience with include:

• Plan and manage complex meetings, conferences, and/or conventions that include multiple hotels/venues, audiences and agendas
• Plan and manage high-level incentive travel programs, which includes multi-million dollar budgets, VIP audiences and complex level of details
• Work with the internal teams to develop, coordinate and implement travel program agendas and itineraries
• Manage day-to-day internal program budgets
• Work with internal stakeholder to maintain budget guidelines
• Manage and utilize an internal program timeline
• Develop and conduct site inspections and follow up with site inspection notes, revised estimated budget, program itinerary, and program timeline
• Facilitate the creative direction and overall development timeline of program web sites, proofread, present and gain approval