Document Control Clerk Cover Letter

I am excited to be applying for the position of document control clerk. Please accept this letter and the attached resume as my interest in this position.

In my previous role, I was responsible for for the continual maintenance and enhancement of plant document and data control systems (including hard copy and electronic media).

I reviewed the requirements of the job opening and I believe my candidacy is an excellent fit for this position. Some of the key requirements that I have extensive experience with include:

• Maintain electronic and hard copy log of Work/ Test packages to field
• Utilizes the standard Electronic Document Management System (EDMS), InfoWorks, to register, control, distribute, transmit, file and archive project records
• Ensures project schedules are met with regard to processing documents
• Ensures documents are properly accessed, stored, and retrieved as needed
• Maintains effective communication with other project team members, the client and field personnel to ensure quality and schedule
• Keeps informed of department technologies, techniques, and services
• Maintain strong organizational skills, and attention to detail which is imperative
• Execute the printing and assembly of various print requests

I am excited to be applying for the position of document control clerk. Please accept this letter and the attached resume as my interest in this position.

In the previous role, I was responsible for document control support such as record management, revision control and routing of document template updates.

I reviewed the requirements of the job opening and I believe my candidacy is an excellent fit for this position. Some of the key requirements that I have extensive experience with include:

• Proven work experience as a Document Controller or similar role
• Hands-on experience with MS Office and MS Excel
• Basic understanding of construction documents
• Utilizes the standard Electronic Document Management Systems (EDMS) to register, control, distribute, and transmit design documentation
• Coordinates the implementation of the procedures and ensures training records are current
• Prepares routine documents, using standard word processing, spreadsheets (monthly progress reporting), or other office software as needed to support work activities
• Performs/assists in other general administrative (meeting coordination, ) or clerical activities as assigned by manager
• Numbers and scans project generated documents into EDMS closely with field engineering and construction supervision in support of the construction activities

Please consider me for the document control clerk opportunity. I am including my resume that lists my qualifications and experience.

Previously, I was responsible for support and guidance to hourly associates in drawing and document review; acts as SME on Quality Systems and Document Control topics.

Please consider my experience and qualifications for this position:

• Performs audits at subcontractor document control locations
• Numbers and scans project generated documents into InfoWorks closely with field engineering and construction supervision in support of the construction activities
• Knowledge of applicable project management and document tracking applications (Prolog, Expedition, Constructware, Buzzsaw, Aconex)
• Knowledge and use of the Internet and Microsoft Computer software applications
• Proficient in the use of an ERP system
• Knowledge with Word, Excel, and PowerPoint
• Be able to complete work on own with little supervision
• Microsoft Windows and its applications

I would like to submit my application for the document control clerk opening. Please accept this letter and the attached resume.

In my previous role, I was responsible for support for the Document Control function by organizing and maintaining general record storage and scanning of controlled records.

Please consider my experience and qualifications for this position:

• Basic aptitude in communication, organizational and interpersonal skills
• Working knowledge of Excel, Word, e-mail and Intranet
• Working knowledge of Prolog, Sharepoint, and Teambinder
• Working knowledge of filing and record retention systems
• Basic business knowledge (Accounts Payable/Accounts Receivable )
• High School graduate or GED equivalent with a minimum
• Dependable, proactive, and prompt
• Basic secretarial, math and English courses

In response to your job posting for document control clerk, I am including this letter and my resume for your review.

In the previous role, I was responsible for oversight in migration of documents between document management systems, including interfacing with internal and external stakeholders.

Please consider my experience and qualifications for this position:

• Assist project manager to create sales order in oracle system
• Support project manager to create document requirement tasks in windchill system and take over the job of project document transmittal
• Paper work for entering/processing project, prepare and release order files for new project
• Management of documentat ion, including order files, tools books and supplier’s product handbooks, meeting records Participate in broader Project Document Control initiatives under the direction of the supervisor’s leadership
• Irregularly reported to higher authorities, timely feedback related information, and completed other tasks assigned
• The employee is occasionally exposed to fumes or airborne particles
• Engineering Change Process experience highly desirable
• Proficiency with MS Office (Word, Excel, Power Point), Adobe Acrobat and electronic Material Management Systems such as SAP, ORACLE, COST POINT, SAP highly preferred