Procurement Assistant Resume Samples
4.5
(128 votes) for
Procurement Assistant Resume Samples
The Guide To Resume Tailoring
Guide the recruiter to the conclusion that you are the best candidate for the procurement assistant job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.
Craft your perfect resume by picking job responsibilities written by professional recruiters
Pick from the thousands of curated job responsibilities used by the leading companies
Tailor your resume & cover letter with wording that best fits for each job you apply
Resume Builder
Create a Resume in Minutes with Professional Resume Templates
CHOOSE THE BEST TEMPLATE
- Choose from 15 Leading Templates. No need to think about design details.
USE PRE-WRITTEN BULLET POINTS
- Select from thousands of pre-written bullet points.
SAVE YOUR DOCUMENTS IN PDF FILES
- Instantly download in PDF format or share a custom link.
VM
V Moen
Verner
Moen
675 Little Spring
Phoenix
AZ
+1 (555) 247 7249
675 Little Spring
Phoenix
AZ
Phone
p
+1 (555) 247 7249
Experience
Experience
Detroit, MI
Procurement Assistant
Detroit, MI
Armstrong-Kilback
Detroit, MI
Procurement Assistant
- Assistance with obtaining quotations, placing orders and co-ordination of their timely dispatch to clients while ensuring that goods purchased are to specification in terms of quality, quantity and within delivery timelines
- Providing general logistical assistance to Project staff through coordination of travels (onsite and remote), hotel reservations, meeting venues and as well as payment facilitation for services rendered in a timely manner
- Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; Is willing to learn from others; places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings
- Provide inputs to the implementation of procurement management policies and strategies on cost saving and reduction
- Assist the Procurement Manager in ensuring that internal control systems and best practice frameworks are in place to eliminate deficiencies and deliver value for money
- With consultation with the Procurement Manager negotiate with suppliers to obtain the best possible purchasing terms and conditions and trouble shoot client issues in a timely and professional manner
- Create and manage logging system to ensure all nominated suppliers are transferred to electronic ordering on an on-going basis
Boston, MA
IT Procurement Assistant
Boston, MA
Tillman-Gleichner
Boston, MA
IT Procurement Assistant
- Work with Finance team and IT Technology owners to identify and initiate ways to reduce costs, improve terms, and develop better supplier relationships
- Answers phones for IT Management / light calendar management
- Performs related duties as assigned
- Helps with receiving and checking in orders
- Create and submit purchase orders for the acquisition of materials
- Assists with wireless device plan changes including global requests
- Assists with negotiating pricing, buying and the purchasing process
present
Boston, MA
Global Technology Procurement Assistant Director
Boston, MA
Brakus, Jones and Auer
present
Boston, MA
Global Technology Procurement Assistant Director
present
- Working with senior IT stakeholders to help develop a category strategy which supports the overall global IT strategy
- Manage full lifecycle of contracts for assigned programs of work and key suppliers
- Supporting improvement in processes, policy, systems, management information and reporting
- Provide high level of Exceptional Client Service
- Support for the GIS/InfoSec Sourcing Lead in developing a category strategy which adheres to the overall global IT strategy and building a deal pipeline
- Timely and frequent submission of management information, including project status and savings reporting
- Support IT Services in their commercial management and budgeting of vendor engagement across Assurance ITS team
Education
Education
Bachelor’s Degree in Fields
Bachelor’s Degree in Fields
Liberty University
Bachelor’s Degree in Fields
Skills
Skills
- Basic ability to juggle multiple tasks while still delivering high quality results
- Very good organizational skills, ability to meet deadlines
- Excellent interpersonal skills and the ability to build productive working relationships and influence others
- High level of sensitivity relating to confidentiality Strong analytical and troubleshooting skills, with a keen attention to detail
- A good knowledge with local market suppliers is
- Excellent knowledge in Microsoft Office Tools
- Numerate with an innate ability to interpret data quickly and act upon it
- Excellent attention to detail
- Proven ability in developing effective working relationships through strong interpersonal skills
- Working knowledge of the AMCOM EXPRESS program highly desired
15 Procurement Assistant resume templates
Read our complete resume writing guides
1
IT Procurement Assistant Resume Examples & Samples
- Create and submit purchase orders for the acquisition of materials
- Produce monthly reports and reconcile credit card transactions
- Develops and implements inventory control procedures
- At least 1 year of procurement experience
- Associate/BS Degree
- Stays relatively current on the latest technologies
- Ability to multitask and manage one’s own time well
- Able to lift 30-50 lbs
- Possess a current Driver’s license
2
Technology Procurement Assistant Director Resume Examples & Samples
- Lead end-to-end sourcing activities for project between $50K and $1M
- Manage the sourcing execution, stakeholder engagement and vendor management in accordance with EY’s Procurement Policy
- Work closely with Risk Management (InfoSec, GCO) business partners to minimize contractual risks to the firm whilst demonstrating year on year improvement in value for money to deliver cost savings/avoidance targets
- Work with the Lead to manage an effective pipeline of deals and prioritize project workload optimally
- Provide high level of Exceptional Client Service to IT and Business stakeholders
- Support improvements in processes, policy, systems, management information and reporting
- Act as a Trusted Business Advisor to IT/Business and leverage sourcing experience to lead sourcing events that drive value in support of major initiatives
- Speedy understanding of Business Units being supported and their challenges
- Excellent negotiator with strong decision making capabilities in accordance with the EY Procurement Policy
3
Technology Procurement Assistant Director Resume Examples & Samples
- Customer-Facing Functions include IT Services, Global Procurement, Global Shared Services, People Infrastructure, and Program Execution Services
- Our team needs to be proactive in engaging with stakeholders and managing categories as portfolios, and to demonstrate the right project management skills to manage global deals successfully, instead of adopting a local deal by deal approach
- A good knowledge of the IT vendors and new technologies is important to successfully work with the IT teams
- The job holder will be up to date with current trends and best practice around some or all of IT areas including Hardware, Software, Telecoms and Managed Services, with a good knowledge of the key vendors and their positioning in the market
4
Procurement Assistant Resume Examples & Samples
- Six months prior experience working independently, managing projects and priorities under tight deadlines, and in a dynamic and changing environment
- One year prior experience with development of effective presentations through the use of MS Office Suite, including Excel, Word, SharePoint and Power Point, some Project and Visio
- Prior experience with the procurement process and the practical application of ethical business practices
- Prior experience working effectively across different teams, processes and technologies to attain desired business, operational and compliance results
- One year prior experience working independently, managing projects and priorities under tight deadlines, and in a dynamic and changing environment
- Five years prior experience with development of effective presentations through the use of MS Office Suite, Excel, Word, SharePoint and Power Point, Project and Visio
- Five years experience with the procurement process and the practical application of ethical business practices
- Five years experience working effectively across different teams, processes and technologies to attain desired business, operational and compliance results
- Three to five years purchasing experience or equivalent with increasing responsibility
5
Procurement Assistant Resume Examples & Samples
- At Least 5 years working experience
- Experience in collecting and analyzing data
- Working knowledge of USAID operations, procurement and administrative services practices
- Robust to high level of detail
- Analytical skills to work with multiple stakeholders
- Decision making skills to use the information gathered to make decisions
- Proficiency in both written and spoken English and Kiswahili
- Strong ability to work as part of a team and coordinate with project personnel
- High level of integrity and honesty
6
Operations Procurement Assistant Resume Examples & Samples
- Works effectively with all levels of management and collaborate with team members
- Must have ability to manage multiple simultaneous projects
- Excels in a fast pace environment
- Excellent communication skills both verbal & written
- Prompt, courteous & professional customer service is expected to all internal & external customers
- Excellent computer skills and proficient in excel, word and SharePoint
7
Procurement Assistant Resume Examples & Samples
- Issue Requests for Quotations and perform Bid Evaluations when needed
- Type and issue Purchase Orders for materials and supplies when required
- Insure all purchase orders are complete and reference all necessary conditions and deliverables, including marking, packaging, payment, documentation, shipment, etc. when requested by a Lead Buyer
- Understand and purchase within CB&I’s global integrated Procurement system and other approved systems
- Understand and consistently use procurement standards, policies, and procedures
- Be familiar with and apply where ever practical CB&I’s local and global purchasing agreements
- Expedite orders and/or assist the expediting process when a buyer’s intervention is required
- Follow CB&I’s CMS requirements and the Business Unit’s Q/A Manual, Administrative Procedures
- Document filing under the iDocs System
- Comply fully with CB&I’s Business Conduct and Ethics Policies at all times
- At the direction of the immediate manager, provide Procurement information and data to staff or other groups such as Accounting, Engineering or Project Management
- Complete the Component Pricing Analysis (Bid Tab) for all applicable purchases
- Assist if directed to identify and qualify new suppliers in MaterialLink
- Knowledge of procurement or supply chain
8
Procurement Assistant Manager Resume Examples & Samples
- Manage sourcing projects for local and regional demands
- Provide excellent communication & price negotiation management like multiple quotations and e-bidding for local materials, commodities and turn-key projects
- Take an initiative to achieve annual KPI (Key Performance Index) goals in procurement
- Identify, develop & qualify new suppliers in local and Asia area to optimize supply base together with team members and support customer projects
- Responsible for supplier management like database, audit, evaluation, corrective actions, cost reduction, quality assurance and so on
- Work effectively & efficiently together with other procurement members and local & cross-country functional teams in purchasing, technical & engineering, logistics, project execution and after-sale service
- Excellent English and Chinese skills
- Good teamwork spirits
- Self-motivated and self-discipline
- Strong continuous learning ability
- Highly skilled at MS office (Excel, Word, PPT)
9
Procurement Assistant Resume Examples & Samples
- Serves as one of the leads in Procurement to coordinate various purchasing projects and to issue a high volume of purchase orders for supplies, equipment, and services
- Ensures compliance with established County and departmental purchasing policies and procedures
- Reviews and assists in writing detailed Statements of Work (SOW) and Technical Specifications (T-Specs) to ensure appropriate solicitation guidelines are followed
- Interacts with ISD buyers for purchases above the department's delegated authority and resolves issues with eCAPS requisitions and SOWs and/or T-specs
- Participates in procurement meetings with various programs and clinics to recommend the best possible solution to meet or exceed operational needs
- Assists in reviewing and approving Special Requests (SRs) for purchases of supplies, equipment, and services
- Interacts with various levels of departmental staff including program heads and clinicians, other County officials, and vendors
- Resolves invoice discrepancies with Accounts Payable staff and vendors to ensure payments are made timely
- Assists in reviewing and approving purchase orders for accuracy of price, quantity, Unit of Measure, vendor, agreement, and other supporting documentation
- In depth knowledge of eCAPS Procurement and ISD/Departmental purchasing policies and procedures
- Ability to establish good rapport with procurement liaisons related to operational needs
- Demonstrate good leadership and teamwork skills to lead lower-level procurement staff by enhancing the procurement experience for departmental staff
- Ability to provide excellent customer service by providing prompt and detailed responses to various programs and clinics on status of various orders
10
Procurement Assistant Resume Examples & Samples
- Prepares purchase requisitions in SAP
- Coordinates procurement auctions (dutch, reverse, etc.)
- Reviews, compiles and transmits supplier bid package data
- Performs expediting of equipment and services as necessary
- Coordinates with construction management and project management throughout the EPC process for equipment and services
- Interfaces with internal and external stakeholders to facilitate the procurement process
- Working knowledge of Microsoft Office Suite
- Ability to work in teams or independently
- Ability to understand and execute multiple compounding and potentially conflicting priorities
- Basic understanding of SAP Procurement Modules (purchase requisitions, purchase orders, etc.)
- Basic understanding of Request for Quotes (RFQ) process
- Visa sponsorship is not offered for this position. Due to governmental restrictions, US Citizenship is required
- 1 year of experience working in SAP procurement modules
- Associate’s degree in project management, engineering, procurement, or related field
- Basic understanding of Procurement Auctions
11
Procurement Assistant Resume Examples & Samples
- Assist in purchase requisition preparation, processing and creation of purchase orders
- Represent the Procurement function in Oracle Cloud testing and deployment program as instructed by the Director of Procurement
- Prepares correspondence or completes form letters notifying contractors of bid awards or declines
- Assist the business in the preparation and evaluation of structured and value adding business case justifications for any spend
- Assist the business with appropriate clerical support and general duties such as vendor creation
- Assist the business in maintaining Oracle vendor lists and contract database and updating of vendor profiles
- Enters, retrieves, updates and publishes information using MS Office programs and Oracle Cloud
- Provide assistance with pre-bid/proposal meetings
- Liaise with Finance department to assist in the sharing of budget and spend information
- Responsible for department communications including mail, Global updates and company social media
12
Beef Procurement Assistant Resume Examples & Samples
- Ability to learn SAP and Microsoft Applications
- AS-400 experience and JDE
- Ability to communicate with feed yards and cattle buyers effectively and pleasantly
- 10 Key and typing experience
- Must possess excellent communication skills, ability to work under pressure and function within a controlled environment
- Needs ability to take independent action and use good judgment with minimal supervision
- Previous accounting experience and attention to detail
13
Financial & Procurement Assistant Resume Examples & Samples
- Degree in accounting or equivalent experience
- Specialisation in financial and accounting tools and processes, with minimum 1 year of relevant professional experience
- Excellent knowledge of written and spoken English and French; a good command of Dutch would be an asset
- Proven ability to use Microsoft Excel at an intermediate or advanced level
- Previous experience in using a specialised accounting software is an asset
- Strong ability to prioritise tasks and to work under tight deadlines in a fast-paced environment
- Good inter-personal skills and ability to function well as part of a multi-cultural team
- Ability to pay attention to detail, including accurate data entry skills
- Belgian work authorisation required
14
Procurement Assistant Resume Examples & Samples
- Monitors purchase orders for conformance to company policy
- Maintains accurate and current electronic system of record relative to purchase orders, approvals and any auditable activity
- Assists in investigation of discrepancies between Purchasing, Receiving, and Accounts Payable systems as directed
- Responds quickly to requests from internal customers
- Assists with tasks and projects as assigned by purchasing management
- High / Secondary school diploma or equivalent and relevant formal academic / vocational qualification
- Previous experience that provides the knowledge, skills, and abilities to perform the job (comparable to 0 to 1 year)
- Basic proficiency in Microsoft Office programs
- Fundamental organizational and time management skills
- Possess the maturity to handle sensitive information and data effectively
- Essential analytical and quantitative abilities
- Basic ability to juggle multiple tasks while still delivering high quality results
- Ability to interact effectively with all levels of the organization and outside vendors
15
Global Technology Procurement Assistant Director Resume Examples & Samples
- Lead key negotiations and reporting on the individual savings achieved and building a savings forecast
- Effectively build a pipeline of deals and develop the appropriate resourcing plans
- Supporting improvement in processes, policy, systems, management information and reporting
- Managing a sub-category including all major deals within that area
- Minimum of 5 years experience in a commercial or procurement role; 10 years preferred
16
Procurement Assistant Resume Examples & Samples
- Bachelor degree or above, no major limits
- CET6 good English, be able to work with English systems, good speaking is preferred
- Good Communication skills and team work spirit, can work with multi teams
- Working experience in multinational companies is preferred.Procurement
17
Procurement Assistant Resume Examples & Samples
- Supervises procurement processes and the clerical processing of procurement documents, following up on delays, and the maintenance of related records and controls throughout the acquisition process
- Arranges for demonstrations of equipment and supply items by vendors ensuring the appropriate adherence to all safety precautions by County and vendor personnel
- Arranges for and coordinates the testing of competitive products by operating units and prepares reports of findings on comparative costs, relative efficiency, labor savings, etc
- Supervises and participates in the writing of specifications including complex, technical product specifications
- Evaluates equipment which operating units wish to replace, and recommends replacement or continued use
- Participates in project development, making recommendations for time-sensitive, cost-effective acquisitions and processes
- Interacts with department management, other County Departments and vendors
- Makes budget expenditure recommendations
- Oversees procurement activity for multiple sites/programs
- Oversees or conducts consumption studies and prepares reports on current and contemplated usage of items and observations of operating units
- Directs the canvassing of vendors to locate items which are out of production or are in short supply, obtaining prices, discounts, and delivery dates
- Prepares letters to justify acceptance of bids other than the lowest submitted
- Reviews reports of goods received and inspects merchandise to verify conformance to purchase order specifications
- Reviews requisitions for supplies, querying operating units regarding necessity for quantities requested
- May supervise warehousing and property custodial functions
18
Procurement Assistant Resume Examples & Samples
- Resolves invoice discrepancies with Invoice Processing Unit and vendors to ensure payments are made timely
- Supervise Procurement staff and Procurement clerical staff. Serves as one of the leads in procurement to coordinate various purchasing projects
- Review and assist in writing detail statement of work (SOW) and technical specification (T-Spec)
- Participates in project development, making recommendations for time-sensitive, cost effective acquisitions and processes
- Reviews reports of goods received and inspects merchandise to verify conformance to purchase order
- Assign incoming purchase requests to staff for processing in eCaps, monitors staff performance and prepares weekly reports
- Process high complex and emergency request
- Prepares performance evaluation
19
Procurement Assistant Internship Resume Examples & Samples
- Provide administrative and filling support to the Procurement Associate
- Contribute to the preparation of various written outputs, e.g. correspondence, solicitation documents, Meeting minutes etc
- Support the Procurement Associate in the procurement process, including the preparation of procurement notices, advertisement, etc
- Support the Procurement Associate in developing and updating the rosters of suppliers in the ROAS roster
- After a six-month assignment, the intern will have gained expertise and experience in UN Rules and regulation related to procurement and administrative work for the United Nations, as well as hands-on experience in the implementation of the UNWOMEN mandate
- Held colleagues and team members accountable for planned goals and competency standards
- Practiced giving and receiving constructive feedback
- Creative thinker, willing to try new ways of doing things; ability to think and work logically; attention to detail
- Initiative, sound judgment and demonstrated ability to work harmoniously with staff members of different national and cultural backgrounds
- Able to work independently and in a team
- Good in organizing and structuring various tasks and responsibilities
20
Procurement Assistant Resume Examples & Samples
- Assists Purchasing Department in collecting, organizing and maintaining various supplier information (supplier map, supplier on –time delivery rating charts, various contracts, and other documentation) by using MS office (Access, Excel)
- Assist in evaluating all the raw material and component parts cost by developing cost analysis charts, supplier bid summary for the cost reduction activity
- Assists Purchasing Department to develop and update work instructions and procedures to comply TS16469/ISO14001
- Assists in researching new suppliers for new projects and existing products
- Assists and coordinates invoice disputes between suppliers and Accounting department
- Issues PO’s as back ups for the department
- Assist with negotiating vendors as necessary. Follows up with suppliers for late delivery and poor quality parts as back up for buyer and assistant buyer
- Performs all other duties as needed
- High School Diploma or equivalent and at least 3 years of relevant administrative job experience. A Bachelor’s degree is strongly preferred
- Must be proficient with Microsoft Office: Word, Excel, PowerPoint and Access. Must be able to create presentable documentations of supplier information and cost analysis
- Must have strong organizational skills for efficient office control are mandatory
- Ability to communicate professionally with individuals at all levels of the organization and external contacts
21
Procurement Assistant Resume Examples & Samples
- Possess a positive and proactive attitude and ability to handle multiple high visibility and critical tasks simultaneously
- The ability to establish relationships internally and with SAIC providers
- Individual must be able to work in a high paced, team environment and must be organized and detail oriented
- Possess the ability to work independently with good problem solving skills, while keeping corporate procurement management updated on the status of their assigned activities
- Must be flexible and willing to work varying schedules
- HS Education required with 1 year of experience
- Associates Degree preferred
- Proficient in word processing, electronic spreadsheet, data systems, analysis techniques and workstation tools
- Experience with procurement systems such as CostPoint, ICORE, and MORADO
- Working knowledge of the AMCOM EXPRESS program highly desired
22
Global Technology Procurement Assistant Director Resume Examples & Samples
- Deep experience with negotiating contracts related to hardware, telecom, network, Managed Services, software licensing, and hosting services
- Good knowledge of the IT vendors and new technologies is important to successfully work with the IT teams
- Minimum of 5 years’ experience in a commercial or procurement role
- Any experience with emerging technologies such as Artificial Intelligence, Robotics, Blockchain or Big Data Analytics is a plus
- Prior experience in a Bimodal Sourcing environment is a plus
- CPM qualification (for the US) or CIPS in the UK is desirable
23
Procurement Assistant Resume Examples & Samples
- Licence (Bsc or BA) in business administration or any related field
- At least two years experience in a Procurement department
- Identifying & influencing business requirements
- English would be a key advantage
24
Procurement Assistant Manager Resume Examples & Samples
- Assist country procurement lead in day to day activities of the department
- Provide supply chain market analysis and price trend information
- Responsible to implement the procurement strategy
- Develop strategies to manage and develop vendors to perform in continuity of supply' lowest cost opportunity, and optimum quality performance
- Continuous improving on the process and procure of Procurement Department
- Report to country procurement lead
- Education: University graduate in any relevant discipline
- Experiences: Minimum 5 years experience in procurement responsibility and minimum 2 years in supervisory role
- Knowledge: Effective communication skill in both spoken and written English, good knowledge of strategic sourcing and procurement
- Personality: Positive attitude, team player, independently, good communication and interpersonal skill, mature, etc
25
Procurement Assistant Resume Examples & Samples
- Ensures orders adhere to supplier agreements and contracts; reports nonconformances
- Contributes to consolidation, reduction, and rationalization of the local supplier base
- Demonstrates strong oral and written communication skills
- Excellent knowledge in Microsoft Office Tools
- A good knowledge with local market suppliers is a plus
26
Procurement Assistant Resume Examples & Samples
- Experience of working in a Project environment or involvement in Projects, preferably New Product Development
- Commercial acumen and experience of a Manufacturing and/or Engineering environment desirable
- Experience of Purchasing Contracts and Non-Disclosure Agreements desirable
- Experience of SAP and PLM desirable
- Assertiveness and good communication skills for reporting to stakeholders at different levels
- Good Microsoft Excel and PowerPoint skills
- The ability to challenge the norm and look for new ways of doing things
- A proactive approach and forward thinking. You think ahead and foresee issues and solutions. You plan your time and your projects taking relevant factors into account
- Integrity and confidence under pressure – always presenting the facts no matter what the circumstances
27
Procurement Assistant Resume Examples & Samples
- Sound working knowledge of Microsoft Office packages
- Proven ability in developing effective working relationships through strong interpersonal skills
- Proven experience in a procurement support role
- Previously procured goods and services for medium to large organisations
- Demonstrable record in delivering savings against budgets
- Ability to think creatively and develop innovative strategies
- Ability to understand and contribute to bids and invitation to tender from a procurement perspective
- High level of communication skills, both verbal and written, including the ability to compile and present data
- High standard of computer and data manipulation and interpretation skills - particularly in relation to financial, project management and technical applications
28
Procurement Assistant Resume Examples & Samples
- Review, record and prioritize purchasing requests and obtain additional information/documentation as required; Provide assistant to requisitioners in preparing scope of work and specification of goods and services; Propose produce substitutions consistent with requirement to achieve cost savings; Determine the availability of funding sources
- Identify and recommend source of procurement; Interview potential suppliers
- Produce tender documents e.g. Invitations to Bids, Requests for proposals and Requests for Quotation based on the nature of the requirement and cost of procurement involved
- Prepare abstracts of offers and compile data contained in quotations, proposals and bids to determine which supplier can deliver the required goods/services at the best terms and lowest costs possible
- Enter into negotiation of terms and conditions of orders under the guidance of Procurement Officer; Obtain credit and other information on proposed suppliers
- Finalize purchase orders and contracts for approval by the Procurement Officer; and prepare submission to the Contracts Committee for review and subsequent approval by the authorized official
- Resolve issues/problems related to delivered goods; Prepare and signs Return to Vendor forms for unacceptable and/or damaged goods received
- Maintain relevant internal database and files; Keep track of any contractual agreements direct provisioning contracts and inform affected users of contractual rights and obligations
- Research, retrieve and present information from a variety of internal and external sources on sources of supply, vendor by commodity etc
- Draft a variety of correspondence
- Supervise, assign and review the work of more junior staff
29
Managed Procurement Assistant Grimsby Resume Examples & Samples
- Minimum of 3 year history of employment (including information which can be verified for any gaps)
- Proof of identity & eligibility to work in the UK which must include
- This is a new role created to assist in the management of the customer accounts that form the local basket linked to the energy procurement frameworks set up on behalf of North East Lincolnshire Council. The role is needed to meet the increasing need for local account management, create and issue out communications to basket members (inclusive of budget breakdowns and unit rate updates), field enquiries from new and existing customers, promote participation in the frameworks, liaise with the end client, framework owner, supplier and TPI, and assist in the mobilisation of the new contracts
- The new role will also provide support to the activities of the Works Category Manager to ensure the contractual obligations set out under the relevant frameworks procured on behalf of the Client are delivered and to support the delivery of procurement projects
- The role will work alongside the energy technical clerk and will require some understanding of energy market and procurement terminology
- Acts as a key point of contact and fields customer enquiries, providing support via phone, email and in writing
- To take ownership of user problems and be pro-active when dealing with user issues
- To escalate more complex calls to line manager or 3rd party provider(s) as required
- To maintain a high degree of customer service for all support queries and adhere to all service management principles
- Respond to enquiries from potential new clients and provide advice on energy purchasing options, maximising potential uptake of the Client provided frameworks
- Collates, authors and distributes communication materials to framework customers, distilling simple easy to understand messages from complex technical information
- Supports delivery of procurement projects, providing feedback on framework participation and customer impact
- Supports the delivery of local and regional seminars in conjunction with our delivery partner (ECOVA)
- Deals with energy customer / contract issues
- Deals with customer enquires / complaints effectively
- Escalates technical issues within organisation and / or liaises with external parties appropriately
- Seeks accurate advice relating regulatory frameworks, professional standards and industry best practice
- Personal responsibility for proper use of allocated equipment in accordance operating protocols, security and health & safety regulations
- Excellent customer services skills including escalation and resolution of queries/ complaints
- Proficient in using various Microsoft applications and databases
- Previous experience in a business support role
- ‘Hands on’ approach and a willingness to learn
- Flexible, pro-active approach
- Full Driving Licence and access to own transport
30
Procurement Assistant Resume Examples & Samples
- Evaluation of application for vendor registration: Review and evaluate applications submitted by vendors through the United Nations Global Marketplace website for registration with the United Nations, verify that submitted documents conform to the standards required by the division, analyse financial and technical information, business reports, product quality, years established, etc. in order to assess the viability of potential vendors and approve or disapprove the applications; Utilize Internet and other information media and Business Information Service, and other vendor screening services to conduct due diligence check of vendors as and when required; Contact applicants to gather additional and supplementary information and respond to queries from applicants to clarify the Organization’s vendor registration policy and procedures; and Debrief unsuccessful vendors, if required and resolve issues and problems that may arise as a result of disqualification of applicants; Monitor vendors' compliance with registration requirements and provide advice in the case of non-compliance with established requirements; Liaise closely with Umoja MDM Team for such actions as synchronizing vendors in Umoja
- Implementation of work programme for identification of potential sources: Participate in planning meetings for business seminars and preliminary visits, contact Member States representatives, chambers of commerce and associations of industry to set up logistical arrangement for business seminars; Conduct market research to identify potential suppliers for goods and services procured by the Organization; Work with procurement offices of peacekeeping missions, economic commissions, international tribunals, other offices away from Headquarters, and other organizations within the United Nations system to facilitate their participation in business seminars and share procurement and vendor information among these entities; Participate in business seminars, deliver presentations to participants and assist vendors in preparation of applications for vendor registration; Receive, update and maintain contract performance report records; and Draft information and presentation materials and regularly monitor and update the information
- Development of vendor registration guidelines: Conduct research of the vendor registration system of other organizations within the United Nations system, government organizations and other public entities; Provide the Team Leader of Vendor Registration and Management Team with inputs and suggestions to assist the Team Leader in developing policy and procedures for vendor registration, reviewing the existing vendor evaluation criteria for registration and proposing alternative methods, if appropriate; and Assist Procurement Officers and Procurement Assistants within the Procurement Division and staff serving procurement offices of peacekeeping missions, economic and social commissions, international tribunals and other offices away from Headquarters in evaluation of applications for vendor registration received by these offices
- Vendor Review Committee: Assist the Team Leader of the Vendor Registration and Management Team in organizing the Vendor Review Committee and prepare for presentation packages and distribute the packages to the members of Vendor Review Committee; Serve as an alternate secretary of the Vendor Review Committee and draft the minutes of the meetings, if and when required; Draft correspondences to implement the recommendations of the Vendor Review Committee and to inform the UN procurement community of the outcome of the Vendor Review Committee meetings; and Keep records of minutes and deliberations of the Vendor Review Committee
- Other duties: Perform other duties as assigned by the Team Leader of the Vendor Registration and Management Team
31
Procurement Assistant Senior Resume Examples & Samples
- High School Diploma required. Associate’s degree in Business or Education preferred
- 2 years’ experience in inventory management
- 2-3 years’ experience in customer service
- Microsoft Office experience
- Maximo experience preferred
- SAP configuration experience preferred
32
Procurement Assistant Resume Examples & Samples
- Experience with Microsoft Office- Word, Excel, PowerPoint, Outlook
- Ability to work overtime and/or weekends when required
- A minimum of one (1) year experience in clerical work performing various duties in an office setting
- Associate Degree or higher in Business
- Previous experience performing office duties in a manufacturing facility
33
Procurement Assistant Resume Examples & Samples
- 0 years minimum experience
- Solid communication, problem solving and research abilities are necessary
- Strong knowledge of office software skills including MS Word, Excel and PowerPoint and prior experience with SAP a plus; and
- Experience with or knowledge of government acquisition/contracting practices, programs and regulations (FAR, etc.) is especially useful
34
Purchasing / Procurement Assistant Resume Examples & Samples
- A high school diploma or equivalent with 0 to 2 years of related work experience
- Advanced skills in Microsoft Office (Outlook, Work, Excel and Powerpoint)
- Familiarity with Deltek Costpoint is preferred
35
Procurement Assistant Resume Examples & Samples
- Working knowledge of Microsoft Office: Word, Excel, Access, and e-caps and the ability to navigate the web
- Ability to effectively interact with supervisors and managers
- Excellent problem solving, organizational, and leadership skills
36
Procurement Assistant Resume Examples & Samples
- Working knowledge of Microsoft Word, Excel, Access, and eCAPS with the ability to navigate the web
- Strong analytical, organizational, and interpersonal skills
- Ability to adapt to constant change
- Experience supervising clerical staff
37
Procurement Assistant Resume Examples & Samples
- Dealing with both external and internal suppliers and clients
- Converting requisitions into Purchase Orders
- Expediting requirements and ensuring that delivery to site is complete and on time
- Gathering data from suppliers on progress regarding implementation of BBR requirements
- Processing of supplier approvals and database maintenance
- Collation of data for reporting purposes
- Preparation of documentation for authorisation and approval
- Ensuring that all processing and administration activities comply with company processes
- Timely and accurate inputting of requisitions and orders
- Ensuring data is accurate and any records are filed and archived correctly
- Identifying any system or process misuse and resolve and or escalate
- Working to exceed expected quality standards, complying with processes at all times, contributing to improvements
- Pro-actively supporting the behavioural safety programme and the Sustainability 2020 Roadmap
- Managing compliance with agreed processes and ensuring quality standards are maintained across the Rail Finance Team, recommending improvements where necessary
- Excellent telephone and communication skills with the ability to build rapport easily
- Ability to use processes and systems (e.g. COINS)
- An understanding of end to end procurement processes and ERP systems (desirable)
- Experience of collating supplier information from various sources
38
Procurement Assistant Resume Examples & Samples
- High School/GED required
- 1+ years of Administrative experience
- 1+ years of Customer Service experience
- 1+ years of Microsoft Office experience
- Purchasing experience preferred
- SAP Configuration experience preferred
39
IT Procurement Assistant Resume Examples & Samples
- Assists with negotiating pricing, buying and the purchasing process
- Responsible for invoice coding, obtaining approvals, scanning, and processing
- Assists with order tracking
- Sustains Asset Tracking System with accuracy
- Helps with asset inventory control, record keeping and maintenance
- Helps with receiving and checking in orders
- Assists with wireless device plan changes including global requests
- Assists with iPhone/iPad setup & deployment as needed
- Answers phones for IT Management / light calendar management
- Sets up and conferences/meetings requiring audio/visual needs
- Sets up & coordinates training and travel for IT teams
- Lease management, including copiers, printers, and other peripherals
- Must be detail oriented with the ability to coordinate and track many tasks with accuracy
- Intermediate to advanced skills in Microsoft Windows, Excel and Outlook. Microsoft Sharepoint knowledge a plus
- Must be able to professionally interact effectively with team members and end users
40
Procurement Assistant Resume Examples & Samples
- To work with suppliers & internal stakeholders to ensure all Purchase Orders have been acknowledged & contract details received within agreed OLA’s, in line with client expectations
- Ensure relevant information is added to the Order Management Tool & SAP in accordance with established procedures and timescales to achieve customer SLA’s
- To monitor open purchase orders, provide relevant reports with updates within agreed timeframes
- To resolve any discrepancies & queries and escalate accordingly where necessary, whilst minimising risk to the client and Dimension Data
- To receipt purchase orders within agreed timeframes
- Working towards MCIPS or willingness to study towards a procurement related course
- Ideally previous procurement experience desirable
- Understanding supplier procurement tools such as Cisco & Alcatel
- Supplier performance metrics experience
41
Gaza-procurement Assistant Resume Examples & Samples
- Interfaces with company departments project managers to plan and prioritize purchasing activities
- Execute Purchase Requisitions by conducting the most appropriate procurement process according to the company procurement policy and creates purchase orders/contracts, and manages approval process
- Participate in the negotiations with vendors. Maintains control of correspondence, attends meetings and maintains files in an orderly fashion
- Prepare Periodic reports , saving report , monthly procurement activity reports , procurement plan ,,, ets
- Minimum of one year experience in procurement position
- Ability to work independently and under pressure
- Very high Negotiation and Communication Skills
42
Procurement Assistant Resume Examples & Samples
- Establish administrative work standards and procedures
- Office management, including organizing and maintaining administrative functions, resources and management systems for the project
- Perform various administrative functions such as word processing, file management, preparing correspondence, presentations, monthly reports and minutes of meetings
- Issue and coordinate purchase orders, submit material in the Management System and validate compliance prior to issuing any contract or purchase order, based on established business rules
- Follow up on purchase order and processing; ensuring approval in a timely manner, based on schedule of authorities and procurement policy
- Reconcile and investigate purchase orders and invoices problems, discrepancies
- Coordinate changes to purchase orders as required by contract changes within the different groups involved such as Strategic Procurement, Operation, Project Management and Finance
- Engage new vendors in the compliance process and coordinate with Change Management, as required
- Engage with Global security for anti-corruption and vendor registrations
- Perform cost validation for certain types of purchase orders and coordinate process with Accounts Payable to ensure timely payments
- Monitor and respond on procurement inquiries
- Coordinate information within the team for presentation purposes
- Maintain procurement logs and Vale procurement website
- Additional administrative responsibilities, as assigned
- 5-7 year’s related experience in a construction project environment
- High level of sensitivity relating to confidentiality Strong analytical and troubleshooting skills, with a keen attention to detail
- Ability to set challenging priorities to meet demands of a constantly changing environment
- Advanced knowledge of computer applications, including Microsoft office products (Word, Excel, PowerPoint and Outlook). Knowledge of Hummingbird Document Management is an asset
- Strong problem solving and organization skills
- Proven experience multi-tasking, with attention to detail and focus on accuracy
43
Procurement Assistant Resume Examples & Samples
- Represent the company and values (“HSSness”) of the business and portray a professional and business-like image to all customers, potential customers and other people you meet in course of your work
- Fully promote our brand at all times
- Assist in planning and executing timely category reviews
- Support the negotiation of competitive cost prices and trading terms with suppliers on request from the Category Buyer
- Successfully maintain and develop relationships with suppliers in support of company objectives
- Ensure that all outstanding orders for suppliers are quickly resolved accurately and efficiently, offering support to operational colleagues when requested
- Develop strong working relationships with cross-functional peer groups, with particular emphasis on close and effective working relationships with Operations, Supply Chain and Sales colleagues
- Ensuring priorities and key deadlines are met
- Create and manage logging system to ensure all nominated suppliers are transferred to electronic ordering on an on-going basis
- Ensure all invoice queries for nominated suppliers are quickly resolved in a timely manner
- Process material requisitions and core business purchases in a timely and efficient manner ensuring that the authorisation protocol is followed. Make sure communication lines are upheld throughout the process
- Ensure internal systems are updated with correct pricing information continuously
- Take natural ownership of the process of updating and maintaining commodity code and spare parts model books, taking commercial guidance from the Procurement Manager when needed
- Numerate with an innate ability to interpret data quickly and act upon it
- The ability to negotiate and engage positively with internal and external stakeholders, including suppliers
- An ability to use verbal and written communication clearly and accurately
- An ability to positively and proactively represent the Category Team to all stakeholders, both internal and external, following instructions from the Category Buyers and also by acting on initiative
44
Sourcing & Procurement Assistant Resume Examples & Samples
- Manage minor sourcing projects under the supervision of Sourcing Specialist or Manager
- System input, develop and production of dashboard
- Handle policy and system enquiries, follow up and review vendor submitted document, document scanning and filing, etc in related to compliance checking
- Assist procurement audit on compliance of company policy
- Take the lead to consolidate business cases, figures and findings into a presentation deck for management reporting
- Support sourcing team on general administration support
- Bachelor degree in Purchasing and Supply or other business related discipline
- 1-2 years of relevant support and procurement experience in MNCs
- Proficient in Microsoft Excel and PowerPoint
- Experience with Tableau, SAP, Ariba or other ERP is preferred
- Strong communication, process management and analytical skills to interact with stakeholder and supplier
- Fluent in English, Cantonese and Putonghua
45
Procurement Assistant Resume Examples & Samples
- Deliver responsive services to customers and stakeholders in alignment with the GSC Service Catalogue through processing requests received in ERP workflow; requests assigned through other corporate systems; or assigned directly by supervisors, in accordance with established procedures, to correctly administer and implement the assigned tasks to ensure quality and accuracy are met
- Take initiative to communicate with colleagues within or across departments to seek confirmation or clarification on issues when necessary
- Respond to enquiries and provide support, advice and guidance to clients in Headquarters, Regional Offices, Country Offices
- Assist with identification of system issues or enhancements, and in testing fixes and solutions
- Perform ad hoc assignments, special projects and all other related duties when required
46
Procurement Assistant Resume Examples & Samples
- Co-ordination of management information reporting on a routine basis
- Provide support to the procurement team (For example: Support order placement and supplier payment activities)
- Maintenance of a structured and secure electronic and physical filing system
- Support to the compliance programme within Supply Chain to ensure that the company procurement processes are adhered to
- Management and co-ordination of the stakeholder / supplier liaison programme to ensure the Supply Chain team maintain the correct levels of engagement with key stakeholders both internal and external to the project
- Recording minutes of meetings and ensuring timely distribution to required parties
- Ensure that all activities are carried out with full regard to regulatory expectations, statutory regulations, company and location directives, procedures and safety rules
- Proven ability to develop and maintain relationship at all levels, with first class communication skills
- Proven administration skills including key IT software capabilities (i.e. Word, Outlook, Excel)
- Ability to work to challenging deadlines and experience of delivering to business requirements
- Working knowledge of procurement processes in a relevant industry
- Demonstrable time management and planning skills
- A minimum of one years’ experience working in a similar role in a relevant industry
- Demonstrate relevant knowledge and understanding
- Desire to develop within a growing organisation
- Japanese Language skills desirable, but not essential
47
Procurement Assistant Buyer Resume Examples & Samples
- Monitors open purchase orders to ensure that all merchandise ordered is received. Communicates with vendors and distribution centers to ensure any missing or back ordered item issues are corrected
- Serves as first line of contact with distribution centers, vendors and stores on all purchasing, merchandise and other category issues
- Will assist the Buyer and/or Category Manager with placing ‘flow’ (items that sale at steady rate) orders on non - promotional merchandise
- Bachelors Degree in Business Administration or some procurement experience preferred
- Previous experience in a retail
- Excellent Communication skills both written and verbal
- Ability to work with multiple departments and various levels of management
48
Administrative & Procurement Assistant Resume Examples & Samples
- Help Desk Support
- Support to knowledge building and knowledge sharing
- Provide reliable and secure driving services as required
- Provide help desk, including receptionist support focusing on
- Receipt, screening and logging correspondence, service requests, telephone calls, email messages and forward to the appropriate staff. Escalate problem report to the appropriate offices as needed
- Set-up and maintain a log system and follow up to ensure that replies are timely or that action is taken within the established deadline. Oversee the successful record and completion of helpdesk issues
- Provide information on a variety of general routine questions, coordinate and expedite office wide responses to sensitive telephone and written enquires
- Compile statistics to measure and report on help desk results. Record issues and their resolution and compile “Frequently Asked Questions” to improve the quality of support provided to the region
- Identify and synthesis best practices in help desk management and contribute to streamline the operation
- Prepare correspondence and reports related to help desk activities
- Participate in the establishment of an automated system in close coordination with ICT staff
- Promotes a client, quality and results-oriented approach
- Maintain confidentiality on sensitive issues
- Procurement and Administrative support
- Support the administration and coordination of training for the operations/projects staff
- Contributions to knowledge networks and practices
- Drive office vehicles for the transport of UN Women personnel, high ranking officials, visitors and facilitate VIP missions
- Deliver and collect mail, documents and other items as requested
- Ability to administer administrative processes and transactions
- Ability to support a team
- Good knowledge of administrative rules and regulations
- Good IT and web based management skills
- Excellent driving skills
- At least 6 years of progressively responsible administrative, procurement or related experience
- Experience in client support, such as, a Help Desk or User Support Unit
- Ability to work with computer and software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and database packages
- Knowledge of procurement process
- Experience as driver or messenger with a safe driving record. Valid driver’s license
- Knowledge of UN procurement systems and administrative policies and procedures will be an asset
- Prior experience in an international organization, embassy o UN System and the Region will be an asset
49
Procurement Assistant Resume Examples & Samples
- Timeliness and Accuracy
- Timely upload of procurement data to ERP-systems (Enterprise Resource Planning)
- Address missing procurement master data to category managers, stakeholders (internal and external)
- Ensure correct procurement master data in all IT/ERP-systems
- Monitor and maintain contract database
- Data Processing
- Extract KPI-data and distribute KPI-deck
- Extract data from ERP-systems
- Generate procurement & supply chain reports within own area of responsibility
- 2-5 years of relevant work experience within the fields of supply chain, procurement, category management and consulting
- Has detailed insight to IT/ERP-systems
- Is attentive to details – carefully monitors the quality related to procurement master data
- Is good in prioritization
- Has a high sense of urgency and is persistent in following up and executing own area of responsibility
50
Senior Procurement Assistant Resume Examples & Samples
- Deliver responsive services to customers and stakeholders in alignment with the GSC Service Catalogue through processing requests received in ERP workflow; requests assigned through other corporate systems; or assigned directly by Supervisors, in accordance with established procedures, to correctly administer and implement the assigned tasks to ensure quality and accuracy are met
- Prioritize and follow up closely on the pending tasks to resolve within response times set out in the Service Catalogue
- Respond to enquiries and provide support, advice and guidance to clients in Headquarters, Regional Offices, Country offices
- Provide advice, guidance or coaching and share information and practises to other staff in the team, which aim at improving the team's working efficiency
- Participate and contribute actively in a working group related to policies, standard operation procedures improvement and relevant projects when necessary
- Completion of secondary school education or its equivalent
- Certified training in procurement or a related subject area
- At least 8 years of relevant experience (processing, transactions , service centre or other business) of which at least 2 years exposure to procurement / shipping activities or
- 6 years with a relevant first university degree or
- 5 years with a relevant advanced university degree
- Experience in the use of an ERP system such as Oracle
- Ability to handle and prioritize a high volume of notifications, transactions and reporting needs
- Meticulous and detail-oriented
- Sound judgement, integrity and tact when dealing with others
- Ability to brief others and explain procedures
- Demonstrated skill and proficiency in the use of computers and information technology
- Expertise in the use of MS Office and Web-based software
- Knowledge of best practices of procurement or other leading procurement entity
- Knowledge of procurement procedures of WHO
- Technical knowledge of types of services, supplies and goods purchased by WHO for Headquarters, Regional Offices and field projects
- Expert knowledge of English
- Intermediate knowledge of French
51
Procurement Assistant Resume Examples & Samples
- The ability to use processes and systems (e.g. COINS)
- Previous experience in a procurement administrative role
- Worked in a Rail/Construction procurement or commercial team - beneficial
52
Procurement Assistant Manager Resume Examples & Samples
- Understand category & functional strategies & procurement strategies
- Procurement strategy formulation
- Competitive bidding, supplier negotiation , contractual supplier engagement
- Supplier qualification & on-boarding
- Supplier performance measurement & engagement
- Partnering with suppliers to win
- Evidence based measurement for sustainability
53
Procurement Assistant Resume Examples & Samples
- Managing the incoming requisition workflow and placing orders for supplies, equipment, services and materials
- Expediting deliveries and maintaining accurate supporting documentation
- Investigating paper work and system report discrepancies
- Monitoring purchasing status reports and, maintaining purchasing files
- Support various Procurement activities
- In process of obtaining degree in Business, Finance, Economics, Logistics or similar
- Excellent communication (written and verbal) skills in English
- Basic analytical and quantitative abilities
- Flexibility and attention to details
54
Procurement Assistant Internship Resume Examples & Samples
- UN Women will only be able to respond to those applications in which there is further interest
- Selected applicants must provide the internship application, two letters of recommendation, proof of health insurance and school enrollment, passport, and visa (if applicable)
- Be enrolled in a graduate school programme (second university degree or equivalent, or higher)
- Be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent)
- Have graduated with a university degree (as (b) above) and, if selected, must commence the internship within one year
- UN Women internship programme does not provide a salary or remuneration for the internship
- All the expenses connected with the internship will be borne by the intern, sponsoring Government or institution
- UN Women accepts no responsibility for costs arising from accidents and/or illness or death incurred during the internship
- The intern is responsible for obtaining necessary visas and arranging travel to and from the duty station where the internship will be performed
- The intern must provide proof of enrollment in a health insurance plan, proof of school enrollment, a scanned copy of his/her passport, two letters of recommendation, and application
55
Procurement Assistant Resume Examples & Samples
- Prepare, send, register and distribute procurement documents (inspection, expediting and purchases)
- Assist buyers, dispatchers and inspectors
- Maintain and summarize all projects’ historical data
- Type quotation documents, contracts, order forms and various correspondence
- Proofread documents
- Carry out diverse secretarial tasks such as: convene people to meetings, answer the phone, filter and dispatch phone calls, receive and distribute mail
- File and archive project documents
56
Procurement Assistant Resume Examples & Samples
- Under the direct supervision of the Procurement Officer, enters or updates data in the repository of WHO portfolio of Long Term Agreements (LTAs)
- Under the direct supervision of the Procurement Officer, enters/modifies items in the WHO GSM catalogue; systematically maintains all the item information up to date, particularly short description, long /special description, pictures, weight, volumes, minimum quantity, special conditions, etc., according to the pertinent LTAs signed with suppliers
- Ensures that all suppliers contacts, products description data bases etc. are up-to-date and well maintained. Is responsible for the archiving of all files and documents received (soft and hard copy)
- As desired by supervisor, extracts data from GSM relating to procurement and also compiles various procurement reports, as and when needed
- Works in other areas of procurement and performs all other related duties as required
- Knowledge of products in the area of any fields such as medical devices, pharmaceuticals and biologicals an asset
- Ability to use computer systems pertaining to the treatment and processing of procurement data
- Proficiency in the use of MS Word and MS Excel
- Very good organizational skills, ability to meet deadlines
57
Indirect Procurement Assistant Manager Resume Examples & Samples
- Helps realize maximum benefit to the business by implementing category-specific supply strategies, ensuring that products are specified and optimized with the best supplier input and capabilities and using all demand-sided opportunities with selected suppliers
- Helps plan and conduct sourcing projects on a global, regional or local level, engaging stakeholders and the required cross-functional resources
- Helps execute agreed upon category strategies and ensures compliance with them
- Helps engage suppliers, including optimization of supplier enablement in the procurement system
- Helps set up and amend contracts ensuring legal adequateness, implement contracts and capture them in the system; supports contracting discussions and contract creation process
- Helps ensure uninterrupted and efficient flow of materials and services by providing operational support as needed
- Contributes to implementation of local supplier relationship programs in close alignment with stakeholders
- Helps ensure compliance of the category strategies and sourcing projects, taking into consideration Procurement Policy, Directive, Guidelines and local Procurement SOPs as well as legal and regulatory requirements
- Assists in the development of category strategies on global and regional level in close alignment with stakeholders
- Assists in planning strategic sourcing projects on global/ regional and/ or multi-site level, engaging stakeholders and the required cross-functional resources
- Assists in defining supplier base and secure capacity, plan implementation (timeline, resources, cost, etc.) and align stakeholders
- Assist in contributing to global/ regional supplier relationship programs with key suppliers in close alignment with stakeholders
- Assists in supporting regional and/ or local sourcing projects related to the assigned categories by providing data and sharing any other relevant expertise
- Assists in recommending/establishing and tracking KPI metrics
- Assists with building capabilities of other team members
58
Procurement Assistant Resume Examples & Samples
- Provide Administrative Support on the Procurement of Goods and Services
- Bid invitation & processing
- Regret letters
- Completion of secondary education with additional relevant courses
- Six (6) years relevant working experience, in a procurement / supply function or in a commercial working environment
- Fluency in English. Knowledge of French is an asset
- Computer literacy in standard applications (Word, PowerPoint, Outlook, Internet), and ability to use current job related computer software, databases and proficiency in Microsoft Office package, in particular Word, Excel and PowerPoint is required. Knowledge of SAP is required
- Applying Technical Expertise (LI)
- Following Instructions and Procedures (LI)
- Planning and Organizing (LI)
59
Procurement Assistant Resume Examples & Samples
- Working towards SCMA Diploma is an asset
- Maximo experience
- SAP Configuration experience
- Employment is subject to successfully completing Mosaic's pre-employment checks including criminal, drug and alcohol testing
- Must be authorized to work in Canada
60
Procurement Assistant Resume Examples & Samples
- Provides procurement, logistical and administrative support to a team of Procurement Officers in the acquisition of a wide variety of goods and services
- Reviews, records and prioritizes purchasing requests and obtains additional information/documentation as required; determines the availability of vendors and funding sources
- Monitors status of existing requisitions, maintain contact with suppliers to ensure timely delivery of goods and services, coordinates shipment of goods/commodities/equipment to HQ and field missions, verifies receipt and inspection of deliverables and accurately reports, as and if required
- Produces tender documents (e.g. Invitations to Bids, Requests for Proposals and Requests for Quotation) based on the nature of requirements and cost of procurement involved
- Prepares abstracts of offers and compile data contained in quotations, proposals and bids to determine which supplier can deliver the required goods/services at the best terms and lowest costs possible under the guidance of Procurement Officers
- Finalizes purchase orders and contracts for approval by the Procurement Officer; may authorize purchases in line with delegated signature authority, and, if required, prepares submission to the Contracts Committee for review and subsequent approval by the authorized official
- Assists relevant officers in more complex, higher value purchasing operations; coordinates distribution of pertinent documents to concerned parties, ensures appropriate follow-up action, etc
- Maintains relevant internal databases and files; keeps track of any contractual agreements, systems contracts, etc. and informs affected users of contractual rights and obligations
- Researches, retrieves and presents information from a variety of internal and external sources on sources of supply, vendors by commodity, etc., as well as obtain specifications for new products and equipment on the market
- Drafts routine correspondence
- Provides guidance to less experienced staff on general office processes and
61
Procurement Assistant Resume Examples & Samples
- Matrixed reporting relationship with both the APAC vice president of Procurement and the VP Procurement, Asia Pacific, Corp Procurement Management
- Ensure alignment between our category management team and the unique/specific needs of our field offices during category strategy development
- Launch, enhance, and improve our Solution Center offering across all field offices in APAC (BT&S)
- Collaborate with the field offices to identify and bring forward new/critical products and services to expand the line card product of field offerings
- Support all regional procurement managers and Solution Center team members
- Perform other duties as assigned by the vice president of procurement
62
Procurement Assistant Resume Examples & Samples
- Conduct procurement arrangements, perform procurement actions such as procurement of equipment, goods and services, providing all documents in time and in compliance with Siemens procurement procedures and rules
- Prepare all the necessary documentation for Tenders and Projects (RFQs,Offers evaluation, Procurement plans), according to the Siemens established procurement procedures
- Prepare contracts and keep regular contact with the suppliers for monitoring of their contracts’ terms at administrative level
- Ensure regular update of a database of contract documentation, terms of references, list of suppliers, of goods and services
- Transform customers’ demands to subcontractors’demands
- Sourcing management in accordance with Siemens established procurement procedures and in accordance with the specific projects requirements
- Reporting/ administrative tasks
63
Procurement Assistant Resume Examples & Samples
- Solicit quotes and generate Purchase Orders to fulfill several RFQ requirements
- Run weekly Coupa reporting to ensure the close out of purchase orders and other financial commitments
- Liaison with other departments as it pertains to invoices related inquiries, credit memos and PO revisions
- Update and maintain all tax exemption certificates and department documents housed in the purchasing shared drive
- Track the status of any orders
- Support the purchasing team and clients in all day-to-day operations where needed
- Four year college degree preferred
- 1+ year of experience in an office role
- Must have the ability to be analytical and factor equations
- Experience with Windows, Excel, Outlook, Coupa or JD Edwards a plus
- Must have the ability to deal with a variety of different personalities
- Must be able to learn new Software programs
64
Procurement Assistant Resume Examples & Samples
- Participate in trainings for the operations/projects staff
- Provide support to the synthesis of lessons learnt and best practices
- Knowledge of procurement processes, systems, administrative rules and regulations
- Knowledge in the use of spreadsheets and database packages
- Ability to work well under pressure and meet deadlines
- Ability to administer and execute administrative processes and transactions
- Ability to perform work of confidential nature and handle a large volume of work
- Bachelor’s degree School education is required
- Specialized training in Procurement; or a Bachelor's degree (or equivalent) in Business Administration or related field is an asset
- Procurement Certification from an internationally recognized provider such as CIPS (level 2) is an asset
- Willingness to take UN Women internal procurement certifications is required
- At least 5 years of progressively responsible experience in procurement, administration or related experience
- Fluency in English and Portuguese is required
65
Procurement Assistant Resume Examples & Samples
- Provide effective support to the Director, ensuring that the Director’s work schedule and meetings are efficiently organized, including taking meeting minutes and follow-up actions tracking
- Provide business travel management support to Director and Senior Managers
- Organize and coordinate department meeting and conferences, including arranging logistics for attendees, equipment set-up, meal arrangement etc
- Support process enablement activities, including generating monthly department performance report, maintenance of online department databases, and as administrator of procurement electronics tools (Qlikview, Power Steering & SAP)
- Provide clerical support to the Strategic Sourcing Souring team, including management of supplier contracts and procurement related documents, upkeeping of the team filing system both online and offline, and assist in the tracking of supplier contract expiration, supplier performance records etc
- Represent the department in various corporate programs and projects as assigned, including identifying resource needs, developing action plans, procedures and timelines for achieving program or project objectives
- Minimum 1 – 2 years relevant work experience
- Strong English language skills both oral and written
- Experienced in using Word, Excel, PowerPoint, and Outlook
- Knowledge of using SAP will be a bonus
- Capable in handling IT applications
- Pleasant personality, good organizing ability and team work spirit
- Proactive and self-initiated
- Keen and quick learner
66
Procurement Assistant Resume Examples & Samples
- Consolidation and completion of the Annual Procurement Plan for the Project and submission them to the online platform of UNDP
- Creation of Multiple LTAs for vendors found to be pre-qualified, including the conduct of secondary competition for LTA holders
- Implementation of procurement activities that cannot be sources from the LTAs
- Initiate and implement the procurement processes including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, conducting their evaluation or convening a panel for this purpose, negotiation of certain conditions of contracts, issuance of contract, in full compliance with UNDP rules and regulations
- Perform Buyer functions in Atlas for the creation of Purchase Orders for all procurement under the project
- Coordination with all key stakeholders involved in the logistical movements of goods, ensuring efficient and safe delivery and acceptance of goods procured for the project
- Development and management of the rosters of suppliers, conduct and evaluation of supplier selection, quality and performance measurement mechanisms
- Support the project in the administration and management of vendor performance during the contract implementation; and
- Performing other procurement-related functions as may be directed or required by the project
- Experience in working in the private sector, or in an outreach position relating with the government and private sector
- Past experience and effective communication skills for dialoguing with senior level private sector executives
- Strong initiative and desire to succeed, accountable and willingness to be pro-active in identifying suitable companies for BCtA membership and engaging in appropriate business opportunities
- Experience and knowledge of the international development sector, e.g. through working at the UN in the private sector engagement and/or development field
- Existing work experience in the Philippines and with the Philippines-based private sector organizations/companies, donor partners and UN agencies
- Possess strong intellectual interest in economic development and the role of the private sector in driving poverty reduction; knowledge of private sector – development impact assessment
- Past international work experience preferred
- At least four years of experience in procurement or related administrative function
- Work experience of at least four (4) years in intense and high-pressure environment; and
- Track record of at least two (2) years in working for international or diplomatic organization
- Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP
