Research Administrator Job Description

Research Administrator Job Description

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Research administrator provides confirmation of institutional research compliance requirements and institutional certifications, including human subjects, animal welfare, export control, biohazards, etc.

Research Administrator Duties & Responsibilities

To write an effective research administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included research administrator job description templates that you can modify and use.

Sample responsibilities for this position include:

Providing a resource to research investigators and departmental business staff on Sponsor policies and regulations regarding the administration of award funds, Monitor compliance issues and assist in resolution, Account close out
Conduct asset research for content servicing areas for all sales division requests
Assist the faculty/principal investigator and the team of research associates and research assistants with the submission of proposals to ensure all necessary university and agency requirements are met
Prepare budgets and gather data necessary to submit proposals in accordance with agency and university guidelines
Assist when notifications of awards are received by updating original proposed account budgets
Assist assigned faculty, research associates/assistants, and post-docs with the submission of proposals to assure all necessary university and agency requirements are met
Assist when notifications of awards are received by updating original account budgets proposed
Analyze RFAs to assist faculty with the submission of proposals, preparing budgets and ensuring all necessary university and agency requirements are met
Review and reconcile account activity to provide account summaries and projection reports as needed, especially to help determine if the project may support all current and any new personnel and if overall spending is on-track or if any re-budgeting is needed
Act as liaison to assist collaborating institutions when preparing proposals with subcontracts

Research Administrator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Research Administrator

List any licenses or certifications required by the position: MBA, CRA, CLASP, RAA, JAX, NCCC, MS, RAFT, PI, RAP

Education for Research Administrator

Typically a job would require a certain level of education.

Employers hiring for the research administrator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Master's Degree in Education, Accounting, Business/Administration, Business, Administration, Management, Finance, Public Administration, Communication, Communications

Skills for Research Administrator

Desired skills for research administrator include:

Generally accepted accounting
Fiscal and reporting principles
Compliance regulations in all areas of research administration
Animal subjects in research
Applicable compliance requirements related to use of human
Biosafety
Financial conflict of interest
State
Policies
Local

Desired experience for research administrator includes:

Stay informed regarding agency guidelines
Work as part of a team to help support investigators
Oversees all communication and coordination with subcontractors, public, private and government agencies
Oversees and coordinates time schedules for preparation and submission of proposals
Monitors proposal status with the PI and gathers Just-in-Time information for submission, if requested
Manages pre-award administration of grants &/or contracts

Research Administrator Examples

1

Research Administrator Job Description

Job Description Example
Our growing company is looking for a research administrator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for research administrator
  • Prepares proposals
  • Provides administrative assistance and routine problem solving to OSR-Ev subcontracting process including development and review of subcontract transactions
  • Participate with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines
  • Participate in contract closeout process
  • Participate in and contribute to process improvements
  • Assist in the preparation of routine proposals within parameters of sponsored and non-sponsored research guidelines
  • Collaborate with Office of Sponsored Research to ensure awards are set up properly, including cost-sharing awards if applicable
  • Review and understand the terms and conditions of sponsored projects administered, including linked/footnoted terms and conditions not provided in hard copy or electronic copy
  • Initiate expenditures
  • Download and monitor reports supporting project status, and use forecasting and decision aides under guidance
Qualifications for research administrator
  • Knowledge of or ability to learn Stanford administrative and financial systems
  • Available to work before / after normal business hours, when such hours are necessary to ensure the successful submission of an important proposal or the completion of other time sensitive work
  • Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds
  • Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts
  • Rarely lift, carry, push and pull objects weighing 11-20 pounds
  • Participate in contract closeout process and audit inquiries
2

Research Administrator Job Description

Job Description Example
Our company is looking for a research administrator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for research administrator
  • Participate in and contribute to process improvements and group projects
  • Oversee and communicate submission process, both paper and electronic
  • Departmental special projects as needed (process improvement, implement and train staff/faculty on new systems, etc)
  • Preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines
  • Serve as the first line of approver for reimbursements, ensuring expenditure codes are accurate and expenses are reasonable, allowable, and allocable
  • Adhoc projects with Assistant Division Manager
  • Administrative support for BMT group
  • Provide administrative or operational support
  • Obtains approvals
  • Knowledge of various funders regulations (NSF
Qualifications for research administrator
  • Experience with Research Administration
  • Contacts sponsors for clarification of application guidelines
  • Creates and develops complex budgets that may include cost share, sub-awards
  • Assists sub-recipients with completing their sub-recipient commitment forms
  • Prepares & completes sponsor supplemental documents (bios, C&Ps, COIs, Facilities)
  • Completes all relevant administrative information according to sponsor guidelines
3

Research Administrator Job Description

Job Description Example
Our company is looking for a research administrator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for research administrator
  • Uploads files for sponsors requiring electronic submission (Grants.Gov
  • Reviews proposals against guidelines before sending to the Office of Research and Sponsored Project Administration
  • Submits applications to Office of Research and Sponsored Project Administration for review, signature, and transmittal to sponsor
  • Assists with some post submission action items requested by the sponsor such as Just in Time requests, revised budgets, scope of work, additional certifications
  • Performs funding searches to help identify opportunities
  • Assists Research Advancement Manager with other duties as assigned
  • Lead other staff in group projects
  • Prepares and sends financial reports to investigators/directors
  • Prepares complex proposal documents with very limited supervision
  • Ensures compliance of proposals with program announcement, sponsor, college, and university guidelines
Qualifications for research administrator
  • Experience in preparing and submitting large, multi-institutional proposals
  • Experience in developing complex budgets
  • Experience in using Microsoft Office Suite, in particular Excel
  • Demonstrated knowledge of the applicable regulations governing management of grants
  • Experience in collaboration and a high level of customer service
  • Experience in multitasking while producing accurate output
4

Research Administrator Job Description

Job Description Example
Our company is growing rapidly and is hiring for a research administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for research administrator
  • Works with Sponsored Projects Services (SPS) and/or Contracting & Research Services Program (CRSP) to respond to post-proposal/pre-award requests received from sponsors
  • Processes incoming awards
  • Works directly with faculty members, research staff, and departmental research administrators (DRAs), college administrators, and other units on campus in the preparation of proposals
  • Works closely with other ERAS team members as needed
  • Reading and interpreting funding announcements
  • Performing funding searches to help identify opportunities and with an emphasis on funding for graduate students, interdisciplinary opportunities
  • Providing assistance in drafting budget justifications in conjunction with PI/Unit
  • Assisting sub-recipients with questions related to completing sub-recipient commitment forms
  • Preparing sponsor budget forms or creating acceptable budget formats
  • Assisting and completing other sponsor required forms and review for compliance (current and pending support, biosketches)
Qualifications for research administrator
  • Strong ability to organize and prioritize workload and work effectively in a fast-paced, deadline-driven work environment
  • Effective oral, written and verbal communication skills in English and Spanish
  • Experience in meeting deadlines for multiple projects
  • Experience in using critical thinking
  • Ability to work both independently and as a member of a structured team
  • Grants and contracts pre and post award knowledge
5

Research Administrator Job Description

Job Description Example
Our company is growing rapidly and is hiring for a research administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for research administrator
  • Verifying cost sharing required by sponsor
  • Reviewing proposals against guidelines before sending to the Office of Research and Sponsored Project Administration
  • Submitting applications to Office of Research and Sponsored Project Administration for review, signature, and transmittal to sponsor
  • In conjunction with and in support of ORSPA, providing assistance and supporting securing additional information during negotiations as necessary
  • Maintaining all applicable project records and files
  • Providing assistance to PI's with budgets, justifications, proposal documents and related materials
  • Providing guidance and assistance with post award administration including re-budgets, no cost extensions, reporting and account monitoring
  • Assisting with hiring, procurement, reimbursements, travel
  • Assisting with award close-out
  • Monitoring accounts for compliance
Qualifications for research administrator
  • Proficiency in computer word processing, spreadsheet, and database program
  • Managing partners
  • Managing “crowd-sourcing” vendors and communities
  • Overseeing and facilitating meetings
  • Scheduling travel for research team
  • Participating in experiment design or open innovation contest setup

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