Procurement Coordinator Job Description
Procurement coordinator
provides technical support and ensure procurement functions can be used in the ProVision application (COUPA) for the purchasing process.
Procurement Coordinator Duties & Responsibilities
To write an effective procurement coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included procurement coordinator job description templates that you can modify and use.
Sample responsibilities for this position include:
Coordination of Procurement related queries, documentation, registers and filing system
Complete iProcurement requisitions in line with Procurement spend guidelines and the purchase order is written to match the supplier invoice submissions (quantity/unit price)
Work within the Procurement team communicating with Sourcing buyers as needed for new quote or new supplier needs
Partner with Environment Design, StoreDevelopment, Real Estate, Store Operations, IT and other cross-functional teamsto gather new/recent project status, keep the project tracking tools updatedand publish for internal/external partners and stakeholders to follow
Process documentation for projectcommitments
Work with Central Planning,Finance and external partners to track accurate project spends
Schedule meetings with internaland external customers and publish meeting recaps accordingly
Assist Maintenance team withlarger scale maintenance projects
Additional administrative andcoordination duties
Create purchase orders for requisitions of goods and services through the Oracle Purchasing system
Procurement Coordinator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Procurement Coordinator
List any licenses or certifications required by the position: EMT, APICS, ITIL, US, MRPT, HAZMAT, ISM, ABTC, CPTC, API
Education for Procurement Coordinator
Typically a job would require a certain level of education.
Employers hiring for the procurement coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Business, Business/Administration, Finance, Technical, Management, Business/Management, Accounting, Engineering, Associates
Skills for Procurement Coordinator
Desired skills for procurement coordinator include:
Computers
Microsoft Excel and Word programs
SAP
Excel
English
Word
Procurement
Microsoft Office Application and PC skills
Purchasing practices
Experience with food
Desired experience for procurement coordinator includes:
Must demonstrate initiative and ownership of assigned responsibilities
Bachelor’s degree in Business, Purchasing and/ or Supply Chain highly desired
Retail sourcing experience a plus
Point of purchase experience a plus
Ability to work collaboratively and openly with cross-functional business partners, members of the Company’s Leadership Team, and domestic and international vendors
Place online, credit card, fax and phone orders, and handle emergency purchases as needed
Procurement Coordinator Examples
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Procurement Coordinator Job Description
Job Description Example
Our innovative and growing company is looking for a procurement coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for procurement coordinator
- Collaboration with Procurement Managers and Directors to siupport for negotiations preparations
- System maintenance and controls (administrator level) for contracts (SAP – Ariba) and other team activities
- Manage all incoming purchase needs and/or needs related to Purchase Order management
- Communicate (written and verbal) clearly and professionally with employees and vendors in order to resolve issues relating to quotes, invoices, purchase orders, delivery receipts, and payments
- Facilitate departmental requests for purchase, including IT and purchase card related ordering
- Research and resolve aging purchase orders and uninvoiced receipts as necessary
- Prepare purchasing reports as needed, including departmental metrics reporting
- Add vendors or make updates to the vendor database as needed
- Resolves receiving discrepancies with the local General Affairs location
- Verify and input vendor data into system
Qualifications for procurement coordinator
- Develop departmental communications
- Excellent analytical skills, and passion to learn new things to improve
- Results-oriented with excellent problem-solving skills and a strong work ethic
- A highly motivated self-starter with a strong sense of mission to understanding the market
- Excellent communicator, and able to build strong cross-functional relationships, internally and externally
- Ability to manage your time and deadlines, the ability to adapt to the ever-changing priorities of the market situation
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Procurement Coordinator Job Description
Job Description Example
Our growing company is looking for a procurement coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for procurement coordinator
- Coordination of Service Partner debt summaries prior to monthly Service Partner contract review meeting
- Coordination of Service Partner Provisional sums invoicing
- Holiday cover maintenance of CAFM and Compliance system (basic tasks, new user accounts, adjusting costs, approving tasks etc)
- Other reasonable duties as defined by Line Management
- Serves as resource for organ recovery and preservation
- Work with Business Units on their iProcurement requisition needs
- Receive and analyze requests for Purchase Order requisition submissions, ensuring justifications are meaningful, requirements and supplier needs are complete, pricing is in line with documentation and terms of PO request are compliant
- May work with the Finance team on selecting the proper accounting codes
- Upon notification of invoices hitting Oracle, the Coordinator will work with original requesters to validate receipt of goods or services and perform the Receiving functionality within Oracle in a timely manner so invoices can be paid
- Work with the Accounts Payable team on any discrepancies
Qualifications for procurement coordinator
- Third Level qualification in Business, Analytics or related area
- Two years' experience working in a related role/function
- Strong analytical skills to gather relevant data, challenge information, demonstrating ability to extract key findings to support decision making
- Strong numerate aptitude
- Comfortable dealing with ambiguity and complex category data
- Competent with analytics and demonstrates ability to structure basic financial analyses
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Procurement Coordinator Job Description
Job Description Example
Our company is growing rapidly and is looking to fill the role of procurement coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for procurement coordinator
- Plan and develop procurement strategy for long lead items (LLI’s), define the company requirement for contractors’ procurement SOW as per company corporate procedures, project specifications, monitors and controls changes/variations during engineering, tendering, bidding and execution of the Purchase Orders (PO’s) of the project
- Follow up and seek updates on engineering requisitions status and changes if any on procurement and delivery activities
- Coordinate administrative procurement activities, including but not limited to getting quotes for equipment/services, placing orders, coordinating deliveries, ensuring compliance with contracts
- Support procurement and contract negotiations for infrastructure services
- Must be organized self-starter, detail oriented, and able to manage multiple tasks simultaneously
- Willing to learn iProcurement extensively and the capabilities of Oracle
- Must display good judgment, and exercise tact and diplomacy at all times
- Excellent troubleshooting capabilities and willingness to help achieve goals is key
- Maintaining good client relationships and client confidence
- Must be comfortable with the team environment and asking for help when needed
Qualifications for procurement coordinator
- Two or more years of experience in the supply chain field
- University degree (Supply Chain or Business Administration is preferred)
- Knowledge of supply operations process including warehousing
- PDF files handling
- To have at least 6 months of Workings in the Plant
- Have No Disciplinary Reports nor Unjustified absent
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Procurement Coordinator Job Description
Job Description Example
Our company is searching for experienced candidates for the position of procurement coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for procurement coordinator
- Integrate Responsible Procurement within procurement systems, procedures and processes
- Training procurement colleague through internal trainings, tools and workshops
- Review and perform analysis of responses to solicitations, to include conformity to Statement of Work, delivery terms, payment terms, and other terms and conditions of the procurement
- Prepare and maintain Purchase Order logs and multiple reports directly related to the procurement status, to include, but not limited to the tracking and expediting
- Willing to act as a trainer for new team members if needed
- Ability to share ideas for improvement of processes
- Consolidate large detailed and complex databases into clear tables for business analysis
- Reporting and manipulation of data into advanced charts and presentations
- Preparing time sheets, scanning, photocopying, filing, labels, folders
- Processes purchase orders for indirect (MRO) materials procured
Qualifications for procurement coordinator
- Availability to toil in different schedules
- Multitask skill and good attitude of service
- High School diploma or bachelor degree (even if in progress)
- Liaising with internal and external stakeholders to achieve desired outcomes
- Coordination and Administration within a busy department environment
- Facilities and Property Management
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Procurement Coordinator Job Description
Job Description Example
Our company is growing rapidly and is looking for a procurement coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for procurement coordinator
- Provide backup to other Directorate Technical Procurement Coordinators
- Manages risk by performing compliance reviews of delegated procurement expenditures that result in comprehensive reports
- Oversees the contractual obligations of delegated procurement
- Manage creation of delegated procurement procedure manual
- Input all plan budget information into the purchasing system and generate and distribute Schedule A contracts
- Maintain plan budgets through the contract change process
- Administer color set up for all new communities
- Track trade partner insurance compliance
- Utilize enterprise Purchasing and Accounting systems to input received data and generate and distribute reports
- Maintain the Pulte construction item catalog, if applicable
Qualifications for procurement coordinator
- Pro-active and Innovative problem solver
- Strong attention to detail (right 1st time to required deadline)
- Strong demonstrable organisation and prioritisation skills
- Experience with SAP, ERP systems or procure-to-pay platforms desired
- Analytical and able to draw conclusions and make decisions with sometimes limited data
- Clinical, Exposure to Risk