Library Assistant Job Description
Library assistant
provides advance instruction and support on Microsoft Office and other library applications.
Library Assistant Duties & Responsibilities
To write an effective library assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included library assistant job description templates that you can modify and use.
Sample responsibilities for this position include:
Performs word-processing of correspondence, as required
Performs data entry of library account information on Excel spread sheet
Word processing and creating spreadsheets
Update and distribute Library Services training tools
Vendor contact and schedule trial and training activities (scheduling, questionnaire creation and metrics)
Record, update and maintain a central work instruction/process flow manual for Library Services
Respond to Virtual Library help requests including user access troubleshooting
SharePoint design, maintenance and troubleshooting
Coordinate all details from conference room booking, poster printing, updating records, and creating a tracking log or meeting minutes as needed
Actively participate on the project team and will assist in each phase of the project from planning, implementation and into outcome evaluation
Library Assistant Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Library Assistant
List any licenses or certifications required by the position: OTEC, CPR, AED
Education for Library Assistant
Typically a job would require a certain level of education.
Employers hiring for the library assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Library, Education, Communication, Sciences, Computer, Writing, Technical, Technology, Graduate, Business
Skills for Library Assistant
Desired skills for library assistant include:
General library practices
File management techniques
Excel
Cataloging procedures
Microsoft Office
Word
Principles
Microsoft Office and other current computer technologies
Ability to use Microsoft Office productivity applications
Practices and techniques of supervision
Desired experience for library assistant includes:
Identify citations and upload citation records, link files, process incoming article requests, and scan of documents for electronic archive
Prepare and record documentation and off-site storage materials and related document conversion requests archive inventory maintenance and data pulls
Follow all security procedures to ensure a high level of security at all times
Accession all new, incoming photo shoots (count and track number of images received, file types, media files received on, any contact sheets or related documents
Upload all shoots to online archive (DF Studio) ensuring accurate and complete upload
Provide first level maintenance on IT equipment and software
Library Assistant Examples
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Library Assistant Job Description
Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of library assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for library assistant
- Providing invigilation and be an exam reader and other duties during Awarding Organisation external assessment
- Take part in the company’s Appraisal process and undertake training as agreed with the College Librarian in order to contribute to the achievement of identified targets in the relevant Self-Assessment Report and in the QIP
- Undertake effective personal development as part of the Company’s commitment to invest in staff as the key resource in the organisation
- Ensure that statutory responsibilities and Company and client policies with regard to Professional Behaviour Guidelines, Safeguarding 7 Duty of Care, Health and Safety, Diversity & Inclusion and other relevant legislation are met
- Adhere to all TQ Education & Training policies and procedures
- Liaise with client staff such as representatives of DTSL supplier partnersin an open and participatory manner in order to promote effective partnership across the College and other learning establishments
- Any other appropriate duties as allocated by the line manager or the Learning Support Team Leader
- This post is exempt from the Rehabilitation of Offenders Act 1974
- Participates in routine cataloging, using prepared copy and/or existing data
- Answers phones, takes messages, and routes queries to appropriate library staff members
Qualifications for library assistant
- Manages inventory of library office and processing supplies
- Performs and trains others to assist with a wide range of acquisitions functions, including vendor correspondence and follow-up, order record entry on library Innovative Interfaces system, and related tasks
- Sorts library mail
- Performs photocopying, faxing, and scanning, as required
- Prepares detailed listings of library gifts and other materials, as required
- Packs outgoing shipments of materials, such as interlibrary loans, vendor returns
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Library Assistant Job Description
Job Description Example
Our company is growing rapidly and is hiring for a library assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for library assistant
- Handles correspondence, student tracking, doctoral committee meeting minutes, and related tasks for C.V
- Accesses ALMA, Illiad and LAS systems to collect data for retrievals, scan requests and re-files
- Receives and stores supplies from vendors, routinely operates walkie stacker motorized lift to put away pallet loads, participates in routine housekeeping and performs other tasks as required
- Registers, classifies, catalogues and organizes all reference materials, documents, publications, press releases
- Reviews sources to identify appropriate reference materials that meet the information needs of the UN Information Centre and its clientele
- Provides visitors with information on the UN and specialized agencies
- Assists in the planning, implementation and evaluation of public information activities promoting the work of the United Nations in Bangladesh in English and in Bengali, to include assisting with the maintenance of contents on official web pages and social media accounts administered by the UNIC Dhaka
- Performs research and document delivery services using a range of specialized commercial databases in addition to standard sources and databases
- Maintains statistics on the number of visitors, service provided and workload indicators
- Works in concert with other UNIC staff on various information-related projects
Qualifications for library assistant
- Assists in the planning, implementation and evaluation of public information activities promoting the work of the United Nations in Myanmar in English and in Burmese, to include assisting with the maintenance of contents on official web pages and social media accounts administered by the UNIC Yangon
- Support the provision of an effective service for customers including issuing, returning, and requesting items
- Guide customers in the use of electronic resources, e-books, electronic journals and databases
- Importing and refiling material from full totes of books
- Sorting books by size and filling appropriately-sized book trays
- Using a scanner to scan articles or portions of books and making them available to requestors electronically
3
Library Assistant Job Description
Job Description Example
Our company is growing rapidly and is looking for a library assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for library assistant
- Operating a lift truck up to 17 feet at the highest level, in order to retrieve and/or reshelve filled book trays
- Loading and unloading totes, weighing up to 100 lbs., containing books and other library material
- Assembling book trays and applying tray labels
- Under close supervision, supports the local IS department
- Ensures invoices are paid on time for online services, books, journals, and stationery
- May manage subscription and journal acquisition for the department and consultants
- Catalogues books for Information Services, plus shelving book and magazine returns as quickly as possible to make them available for other users
- Builds knowledge of basic business sources
- Initiates and undertakes key project work when required such as organizing & updating the Information Services Portal
- Proactively seeks opportunities to broaden and deepen skill set by participating in special projects
Qualifications for library assistant
- Previous library experience, particularly with acquisitions functions helpful
- Successful completion of college level courses in statistical analysis
- Ability to analyze and manipulate data
- Ability to organize work, develop effective work processes, assess work priorities, and work independently
- Ability to deal with ambiguity, change and innovation
- Ability to work assigned shift, vary shift as necessary, and to work some evenings, weekend and holiday hours as assigned
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Library Assistant Job Description
Job Description Example
Our company is growing rapidly and is looking for a library assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for library assistant
- Open and close library – including evenings and/or weekends
- Serve as initial contact person
- Work on various projects and other duties as assigned
- Uses power and hand tools to design and fabricate bases, boxes, furniture, pedestals, cradles, and other supports for display
- Uses standard preservation practices when handling and mounting all library materials, consults with conservation department when necessary
- Makes and mounts labels, signage and other exhibition treatments including facsimiles of materials too fragile for display
- Makes illustrations of exhibition spaces for preparation of installation
- Participates fully in the design and delivery of general and specialized information services offered by the department, including library instruction and research consultations
- Perform basic library circulation functions, including retrieval, check-out, discharge and recalls of materials
- Conduct basic research preparatory to updating selected resources
Qualifications for library assistant
- Perform original and copy cataloguing of incoming library materials, modify existing bibliographic records to ensure accuracy in the library catalogue
- Perform collection maintenance according to the library’s classification systems and specialized collection arrangements
- Support more senior library staff in the maintenance and development of electronic and other reference tools, and update the library research guides
- Assist in ensuring completeness of United Nations print and electronic documents collection
- Assist in library outreach activities
- Provide technical support and instruction to library patrons using electronic resources and reference tools
5
Library Assistant Job Description
Job Description Example
Our growing company is looking to fill the role of library assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for library assistant
- Satisfy requirements for the procurement, payment and inspection of goods and services in SAP (UMOJA)
- Perform digitization functions, including scanning, creating digital objects and postings to designated repositories
- Participate in production, design and maintenance of library web pages
- Provide document delivery and interlibrary loan services as required
- Provide administrative support for the Service and Section Chief and undertake other work related duties as assigned
- Provide client services to library patrons including research assistance, retrieval, check-out, discharge and recalls of materials
- Assist with outreach activities, including library presentations, training sessions, and marketing materials
- Assist in the review of sources to identify appropriate materials that meet the information needs of the Organisation and its information clientele
- Assist in development and maintenance of the UN Library-Vienna catalogue and other relevant databases, keeping data accurate and current, and preparing new material for inclusion as needed
- Perform collection maintenance using knowledge of various classification systems and libraries’ specialized collection arrangements
Qualifications for library assistant
- Perform searches of a wide variety of full-text databases to locate specific items requested
- Procure updated materials, in connection with orders placed by library clients in the United Nations Office in Vienna, and follow up as needed
- Oversee and maintain library subscriptions in print and electronic formats, including acquisitions of new titles (serials or databases) based on client needs
- Prepare new material for inclusion in the appropriate web pages
- Provide statistical data for assessing usefulness and relevance of electronic materials
- Provide technical support for library digitization operations