HR Data Specialist Job Description
HR data specialist
provides expert HR support within our new HRIS/HCM System (PeopleSoft) with knowledge of other HRIS systems preferred (i.e Workday, etc.).
HR Data Specialist Duties & Responsibilities
To write an effective HR data specialist job description, begin by listing detailed duties, responsibilities and expectations. We have included HR data specialist job description templates that you can modify and use.
Sample responsibilities for this position include:
Support the business by successfully processing, distributing and reconciling Company payroll in a timely, accurate and efficient manner
Execute established business processes and/or transactions
Ensure HRMS and employee information is accurate, and research and correct inaccurate data as needed
Assist with the design and implementation of HR systems and interfaces to meet client specific specifications, documents processes and results
Troubleshoot, analyze, detect, identify and correct technical problems and deficiencies related to HR data repository and data related integrations
Provide a technical role in researching alternate solutions, and making recommendations associated with the development, testing and implementation of integration solutions
Provide clients or internal teams with support on technical integration issues
Meet with clients regarding bug fixes, enhancement requests and other issues as needed
Negotiate and make changes to existing interfaces requested by client and/or solution specific implementation consultants
Conduct system testing, user acceptance testing, conversion, and user training as needed
HR Data Specialist Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for HR Data Specialist
List any licenses or certifications required by the position: CIPM, CIPP, IMPA-HR, P/SCP, SHRM, S/PHR, HR
Education for HR Data Specialist
Typically a job would require a certain level of education.
Employers hiring for the HR data specialist job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Human Resources, Business, Education, Computer Science, Management, Statistics, Business/Administration, Finance, Economics, Information Systems
Skills for HR Data Specialist
Desired skills for HR data specialist include:
At least one programming language Python
Departmental structures
HRIS/HCM systems
Preferably Workday
Act as an internal primary point of contact for Employee Self Service and the Forms Center
HR processes will be an asset
HR tools will be an asset
HRIS system and MS Office Suite
Integrated systems
Procedures
Desired experience for HR data specialist includes:
Follow standard test plan to test each interface and ensure that configured functionality meets the needs of the client
Participate in project teams to deliver total business solutions
Provide status reporting to Information Technology and clients on project updates
Create mapping documentation detailing fields and transformations from source and target systems
Establish standards for assigning security roles/permissions in HR systems based on the role of the individual
Establish processes to ensure roles are assigned / updated for hires, rehires, transfers, job changes and terminations
HR Data Specialist Examples
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HR Data Specialist Job Description
Job Description Example
Our company is growing rapidly and is hiring for a HR data specialist. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for HR data specialist
- Responsible for manual update of employee records where there is a failure in the tier 0 self-service mode
- Applying business and global data standard rules to ensure that the data entered or corrected and corresponds to the rules and regulations
- Tier 1 issues and inquiries resolution
- Interact with downstream and support teams to resolve issues and inquiries
- Conduct Internal audits to ensure that there are no data entry defects and if defects are identified, capture and report them in salesforce CRM
- Communicate as needed with the HRG, Managers and downstream teams for resolution of work on time
- Provide Root Cause Analysis and improvement plans for any misses to the adherence to SLA's
- Escalate issues in a timely manner to the SME so that necessary action can be taken to prevent SLA slippage
- Analyze and respond to internal and external error reports from regular vendor interface feeds
- Train new team members on processes and systems
Qualifications for HR data specialist
- Knowledge of Customer Relationship Management (CRM) application - Salesforce preferably
- Experience in interacting with global customers
- University degree in Human Resources, Management or business-related field
- 7-10 years of HR generalist experience, minimum of 4 years in a supervisory role
- Experience with leading cross functional projects and establishing and maintaining strong relationships with peers and senior management
- Knowledge of employment law, HR policies and best practices
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HR Data Specialist Job Description
Job Description Example
Our company is searching for experienced candidates for the position of HR data specialist. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for HR data specialist
- Update and maintain employee job record, payroll, benefit, and/or personal information within the HRMS and various systems in a timely and accurate manor
- Verify information submitted by managers/employees through the analysis of the transaction
- Responsible for accurate processing of specialized Payroll and Benefit processes and ensuring compliance with Sarbanes-Oxley, HR policy, program provision and internal process controls
- Assist department as needed to achieve and maintain expected customer service levels
- Maintains records in SAP system
- Design, development and delivery of data and analytics reporting approaches for in-scope services (both captive and outsourced) in collaboration with key stakeholders within the region and in collaboration with team members from other regions/ global resources
- Reporting performance of HR Service Delivery teams (captive and outsourced) to track adherence to agreed service levels (quantitative and qualitative)
- Generation of insight to inform and guide management/ leadership decisions
- Develop and maintain confidential reports from data outputs
- Ensure data integrity by performing audits of employee data
Qualifications for HR data specialist
- Personal Attributes & Self Leadership
- Assessment/coaching skills
- Microsoft Excel expertise (Pivot Tables, Functions, Aggregate Formulas, Mail Merges)
- Microsoft Office/Suite proficient (Word, PowerPoint)
- Ability to complete assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice
- 1 to 3 years experience performing office/administrative duties
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HR Data Specialist Job Description
Job Description Example
Our company is growing rapidly and is hiring for a HR data specialist. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for HR data specialist
- Handle general HR administrative tasks
- You will own the performance, operations and continuous improvement of the applications, dashboards and integrations across the board
- You will need to make sure the data integrations are fit for purpose
- You will participate in troubleshooting in applications across multiple technology domains and business areas to make sure that you provide a robust experience and the systems receive accurate data
- Recommends improvements to these processes to simplify approach across all of Application Services
- Reviews confidential documents for accuracy and completeness
- Researches and resolves discrepancies in data collected from cross-functional teams
- Coordinates cross-functionally with Recruiting, Payroll, Benefits, Retirement Plans, Compensation, HR Analytics, and HRIS to research and resolve data and/or system issues as necessary
- Provides excellent customer service to HR customers and employees while processing all types of change requests for semi-monthly, biweekly, and weekly-paid employee groups
- Manage and troubleshoot issues with outside vendors
Qualifications for HR data specialist
- Proven organizational skills, must be highly motivated and a self-starter
- Ability to maintain a pleasant disposition under pressure
- Overtime, evening, and some weekend availability required during high volume times
- College coursework focusing on Human Resources
- Human Resources data entry experience using PeopleSoft, ADP, JD Edwards, or similar systems
- Quantitative degree (Masters or higher)
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HR Data Specialist Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of HR data specialist. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for HR data specialist
- Workday SME
- Handling transactions on the system ( position creation, supervisory org change etc)
- Talent Plus and other HR Systems transactions
- PeopleHub (Peoplesoft)
- RE Learning Center (RELC, SumTotal)
- Workforce Planning (WFP, Oracle)
- RE TalentHub (Success Factors)
- Reward Planner System (Oracle)
- Applicant Tracking System Taleo
- Portal Content Administration?
Qualifications for HR data specialist
- Experience with data analysis and reporting using Workday, SAP or other cloud-based application required
- Working knowledge of I-9 process, audit, and on-boarding technology desired
- Detail- oriented with a high level of organizational skills and ability to manage and complete work in an efficient and thorough manner
- Accredited 4-year degree/Bachelor's degree or equivalent in HR, Psychology, Education, Business, or related field
- General knowledge of HR policies and processes
- Must possess Computer skills with proficient knowledge of Microsoft Excel, Word, Power Point, Lotus Notes, and a working knowledge of SAP
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HR Data Specialist Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of HR data specialist. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for HR data specialist
- Assignment Pro
- Support all phases of new HR systems implementation and upgrades, including assessment of functionalities, gathering end user requirements, testing and recommendations for best practice solutions
- Educate and maintain knowledge of HRBPs on updates and upgrades, new processes and functionalities
- Maintain and promote data accuracy / integrity through periodic review, audit processes and resolution of data discrepancies
- Provide scheduled and ad-hoc reporting / data analysis for business units supported the site to establish key findings, recommendations, improvements, decision making around results
- Support the HR business partners in the maintaining and updating of headcount plans in the Workforce Planning (WFP) tool for business units supported
- Apply excel expertise to analyse data that ensures right first time results and provides insight that adds value to the project objectives
- Develop new standards/best practices and ad-hoc reports according to business needs
- Lead selected HR projects related to business units supported
- Scanning and indexing of HR documents
Qualifications for HR data specialist
- Must have experience using SAP or any related HR Management Software (Oracle,People Soft, HRIS or Taleo)
- Must have experience in HR reporting and analytics
- Experience in a Shared Services Environment or a BPO environment is preferred
- Experience across all HR disciplines is preferred
- HR data analyses and project management, working with a variety of HR functions and applications
- Understand HR and how it fits into the larger Organization, understanding how we support managers and the business, being able to put themselves in a Manager or HR Business partners shoes and pull appropriate data