Documentation Specialist Job Description
Documentation specialist
provides supervision on training program implementation in compliance with regulatory requirements and company policies, process and procedures.
Documentation Specialist Duties & Responsibilities
To write an effective documentation specialist job description, begin by listing detailed duties, responsibilities and expectations. We have included documentation specialist job description templates that you can modify and use.
Sample responsibilities for this position include:
Manage and develop the standard format and documentation for Plant Wide Standard Operating Procedures & associated forms and job aide type documents
Monitor the quality of data and the compliance of the purchasing project files following Scientific and Clinical Purchasing procedures
Monitor he quality of data and the compliance of the purchasing project files following Scientific & Clinical Purchasing procedures
Protect the Bank from documentation risk by following bank policy and procedures
Administrative and developmental program maintenance of the HACCP Program, Quality Systems Review Process (QSR), Standard Operating Procedures (SOP’s), and Standardized Work Instructions
Support the site with preparation, circulation, and handling of all standard operating procedures (SOPs) and associated forms, Preventive Maintenance Forms (PMFs), and other documents as required
Perform all duties in a manner consistent with cGMPs, site and corporate policies and procedures
Process and control documentation for IOIS-MQO in compliance with current Good Manufacturing Practices and local policies and procedures
Write departmental procedures and documentation
Perform day-to-day functions of the document review, approval, and release and material hold resolution quality activities
Documentation Specialist Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Documentation Specialist
List any licenses or certifications required by the position: CCDS, CDIP, AHDI, PPSA/RDPRM, CRM, CDS, OASIS, ISO, DNV, ABS
Education for Documentation Specialist
Typically a job would require a certain level of education.
Employers hiring for the documentation specialist job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Business, Technical, Associates, Finance, Science, Nursing, Engineering, English, Writing
Skills for Documentation Specialist
Desired skills for documentation specialist include:
Applicable credit policies and approval processes for assigned product
Terminology and automated processing systems
Underwriting requirements
Governmental and agency requirements
Closing policies and procedures
Funding policies
Legal documents used to support applicable loan/lease processing
Clinical documentation requirements
Procedures
Regulatory environment
Desired experience for documentation specialist includes:
Participate in maintaining Good Manufacturing Practice compliance, FDA inspection readiness for the facility including participation in FDA inspections
Manage document control system, including authoring, distributing, controlling, archiving, reviewing and auditing records/data sheets that are required to conform with Global Quality Standards and current Good Manufacturing Practices compliance
Manage the site annual stability program
Assist with the retained sample program
Learn and master Document Management System, Compliance Suite, Access Database, SAP R3 and the Product Data Management system
Assist with the preparation of the Annual Product Review
Documentation Specialist Examples
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Documentation Specialist Job Description
Job Description Example
Our company is growing rapidly and is hiring for a documentation specialist. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for documentation specialist
- Perform outreach to Client Managers or Relationship Managers to obtain new Chapter 4 FATCA tax documentation
- Validate tax forms upon receipt
- Assume overall control of an assignment of at least 200 accounts until fully-valid tax documentation has been received
- Participate in weekly team status meetings and internal tax discussions/training calls
- Work with tax validation team in Manila
- Contact and update each account as needed
- Review deal package for quality assurance
- Assist stakeholders with legal mandates
- Email follow-up on over-due transparency reports
- Oversee shared drive file maintenance
Qualifications for documentation specialist
- Effective organizational skills and multi-tasking abilities
- Proven ability to work independently, with minimal supervision, and multi-task in a high volume, fast-paced, visible work environment
- Complete assignments as needed
- Performing outreach to clients/internal client managers to obtain new Chapter 4 FATCA tax documentation and validate tax forms
- Assuming overall control of an assignment of at least 200 accounts until fully valid tax documentation has been received
- Participation in weekly team status meetings
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Documentation Specialist Job Description
Job Description Example
Our innovative and growing company is hiring for a documentation specialist. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for documentation specialist
- Strong oral/written skills to communicate with commercial lenders/assistants, Credit Admin and other departments related to loan transactions
- Strong ability to manage multiple priorities, meeting an average of 5 to 7 deadlines daily to deliver documents, and prioritize unscheduled requests for changes to documents and to complete documents which had been placed on hold
- Provide support to the client facing teams with the production, co-ordination and approval (through a wide array of stakeholders) of both draft and final client contracts and supporting documents for onward distribution to our clients
- This role will report to the Manager of the EMEA Client Contracting team
- The Documentation Specialist shall attend every customer agency meeting and ensure that all information provided is properly
- Taking minutes for every customer agency meeting
- Putting minutes into a format that is readily accessible to all project participants
- Following up as necessary with meeting participants to obtain any clarifications or fill any information gaps that may have been identified after the process meeting
- Preparing final document deliverables required by the individual project and assigned by the Project Manger
- Preparing weekly status reports for the project
Qualifications for documentation specialist
- Strong oral and written communication skills required, strong presentation skills a plus, strong analytical and organizational skills
- The Documentation Specialist shall attend every customer agency meeting and ensure that all information provided is properly documented
- Must possess excellent communication skills proven written and verbal skills
- Coordinate compliance with FSSC 22000 standards and AIB requirements as applicable to the site
- Serve as the site administrator for the document control process
- Develop GFSI plans to achieve/maintain FSSC Certification at the facility and to meet all DPSG requirements related to quality and food safety programs
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Documentation Specialist Job Description
Job Description Example
Our company is hiring for a documentation specialist. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for documentation specialist
- Assisting with the editing of quality documents
- Ensuring compliance with regulator requirements
- Review the CCR (Commercial Credit Request) and ensure transaction details are clearly outlined/defined in order to prepare accurate documentation
- Accountable for the accurate preparation of the client Letter Agreements incorporating standard verbiage and ensuring all terms and conditions as outlined on the approved CCR are incorporated
- Effective completion of Letter Agreements with a Client first mindset
- Process work volumes as measured through established Client Service Commitments
- Design, write/create, and maintain documentation following content and style requirements
- Navigate through various client-information based systems to review account documentation as assigned and update the database with exceptions as necessary
- Ensure documentation is written, edited, reviewed and approved in a timely manner to meet established deadlines
- Compile document status reports, transition plans, file technical documentation, reports and master SOPs and associated records
Qualifications for documentation specialist
- Proven commitment to teamwork and consistent contribution to positive
- A minimum five years of experience working in the Pharmaceutical Industry
- Proficient in Window based software to include Microsoft Excel and Word
- No experience required with Associate degree
- Complete knowledge of banking platforms used by the bank – OSI/Total Plus, Flightpath, OnBase, Ephesoft Scanning, Outlook, Adobe Acrobat, MS Office
- Organize all the maintenance plans of FM in collaboration with FM SME
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Documentation Specialist Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of documentation specialist. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for documentation specialist
- Update and maintain document tracking worksheets
- Assist with cGMP documentation and training, as required
- Concurrently interact with Physicians, nursing staff, members of the interdisciplinary team and HIM coders
- Ensure that documentation captures clinical severity to support the level of service, core measures and appropriate reimbursement
- Participates in chart reviews for governmental agencies, , RAC, Permedion
- Review DMR-related documents and attachment files submitted for creation or changes
- Process electronic DHF documents in the PLM database
- Submit documents for approval signatures, coordinate corrections and changes by approvers, and issue documentation package(s)
- Assist and communicate with Engineering and Marketing in the preparation of new or revised product documentation packages
- Batch document generation for all production areas
Qualifications for documentation specialist
- Lead the monthly review for each maintenance plan and generate report
- Edit and communicate monthly KPI for maintenance plan
- Create, update and improve the SOP of FM department in eSOP System with the support of FM SME
- Participate to projects in FM scope, and prepare the required changes (SOP/FRM/…)
- Participate to MERP project as representative for the FM department
- Working knowledge of Adobe Acrobat and Document Management Systems, such as LiveLink and Documentum
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Documentation Specialist Job Description
Job Description Example
Our innovative and growing company is hiring for a documentation specialist. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for documentation specialist
- Conduct Quality Assurance audits with attention to detail as assigned
- Scans, files and maintains study documentation in the Clinical Trial Master Files and in the electronic Trial Master Files system
- Participates in quality checks of the Clinical Trial Master Files
- Assemble documents required for regulatory submissions
- Ensure that educational materials are aligned across products on shared platforms and align with business strategies
- Collaborate with team members and share your perspective in meetings
- Plan and develop information resources in the appropriate format
- Improve processes for the development of online help systems and other standardized educational materials so that visual, textual, and the display of recorded sessions are easy to maintain
- Develop materials to proactively serve our members and to reduce the number and length of customer service calls
- Anticipate the needs of large (10,000 to 20,000+) and of specialized audiences
Qualifications for documentation specialist
- Previous experience in the Pharmaceutical company
- Specific vision requirements including reading of written documents and use of the computer monitor screen frequently
- Familiar with international trade, logistics & supply chain knowledge
- Solid skills in excel and other office related software
- Knowledge of cold chain and DG goods
- Excellent English in both speaking and writing