Document Imaging Specialist Job Description
Document imaging specialist
provides technical direction on issues related to the transfer, preservation and accessibility of physical record content to an electronic record keeping format.
Document Imaging Specialist Duties & Responsibilities
To write an effective document imaging specialist job description, begin by listing detailed duties, responsibilities and expectations. We have included document imaging specialist job description templates that you can modify and use.
Sample responsibilities for this position include:
Ability to demonstrate knowledge of medical record format, and content for all visit types
Knowledgeable of security and confidentiality requirements pertaining to protected health information
Scan and index records/documents – both physical and digital records/documents – check them for accuracy using Hyland’s software called “OnBase”
Communicate daily with coworkers, Team Lead and Manager, of any operational or technical issues recommend solutions
Operate High Accuracy Plotters
Greeting / assisting customers
Retrieval of documentation
Picking up patient records
Operation of scanners and imaging equipment
Constant monitoring of equipment for proper functioning
Document Imaging Specialist Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Document Imaging Specialist
List any licenses or certifications required by the position: GOLD
Education for Document Imaging Specialist
Typically a job would require a certain level of education.
Employers hiring for the document imaging specialist job most commonly would prefer for their future employee to have a relevant degree such as Associate and High School Degree in Medical, Medical Terminology, Education, High School Education, Computer, Supervision, Writing, English, Keyboard, Patient Care
Skills for Document Imaging Specialist
Desired skills for document imaging specialist include:
Medical record format and identifies forms and their appropriateness for inclusion in the record
Security and confidentiality requirements pertaining to protected health information
Content for all visit types
Medical record format
Computer systems and software used in functional area
Local
Microsoft Suite
New technologies and maintain and stay abreast of updates and changes
State and federal regulatory requirements related to areas of functional responsibility
BSA/AML/OFAC Laws/Regulations
Desired experience for document imaging specialist includes:
Notifies Health Information Management (HIM) Document Imaging (DI) Lead or HIM DI Supervisor if any records are missing
Performs scanning of records into Ascent Capture
Performs quality control on all pages
Validates each record for the correct patient name and FIN of each document
Ensures all discharged records are validated into PowerChart within 48 hours of discharge
Processes all loose documents in a timely manner
Document Imaging Specialist Examples
1
Document Imaging Specialist Job Description
Job Description Example
Our company is looking to fill the role of document imaging specialist. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for document imaging specialist
- Reviews the paper record against the electronic document to verify image quality and missing documents
- Verifies and validates image/document errors and makes necessary changes as needed
- Maintains productivity and quality levels in accordance with current standards
- Intermediate computer skills including, but not limited to, Microsoft Office Word, Outlook, and Excel required
- Critical thinking and detailed work skills required
- Ability to perform repetitive tasks and maintain focus required
- Ability to retain information and maintain a high level of accuracy required
- Reviews each scanned record for accuracy and clearness of the scanned product
- Scans all new documentation received and loose paperwork on the nursing units for inpatient and in the HIM department for outpatient records
- At discharge, ensures patient’s complete, scanned medical record is retrieved from the file cabinet and forwarded to the HIM Department as soon as possible after the discharge of the patient
Qualifications for document imaging specialist
- Must be well organized and able to multi-task and manage to deadlines
- Must have PC experience with the ability to key 45 CWPM
- Must have the ability to push/pull a four-wheel cart and lift up to 30 pounds
- May be required to work overtime/additional hours including weekends, holidays and rotation coverage on Saturdays
- Sets priorities and demonstrates effective organizational skills by optimizing use of time, meeting deadlines, and completing scanning on assigned nursing unit (s) by end of shift each day
- Communicates with courtesy when interacting with internal or external customers
2
Document Imaging Specialist Job Description
Job Description Example
Our company is searching for experienced candidates for the position of document imaging specialist. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for document imaging specialist
- Ability to demonstrate proficiency in the use of computerized information systems
- Ability to examine a form and determine its proper placement within the record
- Basic Computer Data Entry Experience
- Experience with health information electronic medical records system (preferred)
- Receive documents from various HR locations and track receipt of deliveries
- Prepare documents for scanning by removing staples, paperclips, rubber bands, etc-, review documents for essential information necessary for the indexing process, and identify documents for correct placement into document classes for scanning
- Respond to customer service problems by personally investigating and resolving such problems with the associates involved, utilizing computer databases and paper tracking systems, to assure customer satisfaction
- Exercise sound judgment and when needed obtains Operation Managers expertise to make most informed decision based on factual and objective data
- Assembly, Scan and Indexing of medical record documents completed within 24- 36 hours of receipt
- Routing of scanned documents to appropriate physicians
Qualifications for document imaging specialist
- Knowledge of GSE file request policies and procedures preferred
- A High School diploma or equivalent is required for this position
- One (1) year of experience with medical records and general front desk duties
- 2 years past warehouse experience in a service industry and/or a team focused environment preferred
- Able to work in a physically demanding environment which includes climbing stairs, lifting material weighing between 40-60 pounds
- Willingness to travel between facilities
3
Document Imaging Specialist Job Description
Job Description Example
Our company is hiring for a document imaging specialist. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for document imaging specialist
- Functions as a member of the Patient Accounting team providing assistance and support for the Document Imaging application and other applications as assigned
- Analyzes data elements in the Patient Accounting Document Imaging Application databases to determine accuracy
- Performs near-time scanning of all active patient records on nursing floors
- Retrieves discharged records from all units and departments of the hospital
- Logs received records on the appropriate discharge log
- Notifies Health Information Management (HIM) Document Imaging (DI) Lead if supplies are needed or low in the DI storage room
- Verifies presence and placement of barcoded Facesheet as the first page of the record on every batch
- Accurately identifies destination of record and/or lose report on patient care unit
- Utilizes designated discharge log on units to verity receipt of all records
- Follows up with appropriate unit staff to identify records not received, documents action and contact person
Qualifications for document imaging specialist
- Previous working experience in medical records strongly preferred
- Ability to navigate computer software programs
- Basic knowledge of image scanning tools (i.e., Kofax, Ascent Capture, AVIVA, FileNet, Cannon scanner)
- One year experience in a Patient Accounting department in an acute care facility with a detailed emphasis on daily operations required
- Ability to interpret and apply Patient Accounting standards to operations
- Familiarity with college and/or universities is required to understand fundamental and critical concepts of document management, file maintenance, evaluations and document coding
4
Document Imaging Specialist Job Description
Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of document imaging specialist. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for document imaging specialist
- Daily follow up and search of missing records noted on the missing record list
- Communicates effectively with nursing and ancillary staff regarding inquiries on the location of records and/or missing records
- Adheres to the defined schedule and expectations as determined by HIM Management
- Communicates any record discrepancies or irregularities to HIM Management
- Accurately perform document indexing in accordance with set standards
- Delivers high level customer service
- Tracks orders, delivery dates and costs
- Perform pre-defined data entry and coding values for each image, so it may later be searched and retrieved in the imaging system
- Serve as a technical resource to identify issues and make recommendations and implement solutions
- Utilize office equipment such as Canon, Ricoh copiers/scanners
Qualifications for document imaging specialist
- One year of college in business, healthcare, or related field, with some emphasis in typing, filing, medical terminology and/or previous experience in HIM or general office procedures
- Fast and accurate data entry skills and document imaging experience also useful
- Must be able to read, comprehend, and follow instructions
- Attention to details, staying focus on task at hand and being detailed oriented are essential
- Flexible to work in both seated/standing position for extended length of time
- Evening and 3rd shift may be required depending on assignment
5
Document Imaging Specialist Job Description
Job Description Example
Our innovative and growing company is looking for a document imaging specialist. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for document imaging specialist
- Cross train with other business areas to assist as needed in order to maintain the FSO/Operations workflow
- Work closely in a team environment, or independently as priorities may change rapidly
- Logging work daily to ensure minimum production standards are met
- Prepare, scan, link, assign Medical Records numbers, and notify providers of new documents
- Perform quality check of images and identify errors for corrections
- Communicate to team members and others from satellite location regarding workflow and service issues
- Handling Doc Custodian duties for Loan purchases, including providing inventory sheets, emails to purchaser, shipping and receiving original loan documents
- Loading and Handling boxes to and from the racks
- Processing all incoming material orders including, scanning carton barcodes and locations, storing items in warehouse, downloading scanned information
- Processing material retrieval orders including pulling the items, verifying item, closing services, manifesting all orders
Qualifications for document imaging specialist
- Steel Toed Safety Shoes is required and must be provided at own cost
- Minimum of 1 year of data entry or document imaging experience
- Synergy knowledge is a big plus
- Prepare documents in a manner which will ensure successful scanning
- Deliver final product to client as specified in requirements
- Good analytical and problem solving skills necessary for understanding, sorting and separating document types