Controls Associate Job Description

Controls Associate Job Description

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Controls associate provides assurance that operations, financial statements, and reports comply with company policy, as well as generally accepted accounting principles.

Controls Associate Duties & Responsibilities

To write an effective controls associate job description, begin by listing detailed duties, responsibilities and expectations. We have included controls associate job description templates that you can modify and use.

Sample responsibilities for this position include:

Performance Assurance
The candidate will play a key role in facilitating the completion of the Firm’s Global RCSA program for individual groups, working closely with Business Unit and Support groups to complete the assessment
Working with the Central RCSA Support Team in Budapest to review independent quality assurance on the RCSA submissions and communication of results to Coverage areas
The candidate will also be involved in the reporting and analysis phase of the assessment where the results of the completed assessments are reviewed and escalation of risks to senior management is prepared
The candidate will be responsible for providing training and communication on all aspects of the RCSA process standards and technology
Collaborate with BU Op Risk Coordinators (ORCs) to ensure that Operational Risk related process and procedure policies are updated and communicated appropriately
Collaborate with other work streams within ORD, for the Operational Risk Metrics program ongoing review, assessment & collection of Key Risk Indicators
Close co-ordination with the Global RCSA teams to ensure consistency and identification of common risk themes
Provide regular updates to the Global RCSA PMO team on all relevant initiatives
Supporting the investigation, resolution and reporting of billing operating events with an emphasis on ensuring processes and controls are continually improved and that remedial actions are successfully carried out

Controls Associate Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Controls Associate

List any licenses or certifications required by the position: CISA, CISSP, CRISC, CISM, CPA, CIA, CDMP, GRC, COSO, CFSA

Education for Controls Associate

Typically a job would require a certain level of education.

Employers hiring for the controls associate job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Engineering, Accounting, Finance, Construction Management, Business, Technical, Computer Science, Economics, Computer, Education

Skills for Controls Associate

Desired skills for controls associate include:

Accounting principles
Customer service principles and practices
International
Local Generally Accepted Accounting Principles
U.S.
U.S. Generally Accepted Accounting Principles
Microsoft Office Suite
NetSuite
SAP FI module and Excel
Actimize Case Management system

Desired experience for controls associate includes:

Gained or be working towards a relevant business or accounting qualification
Experience in external audit support work
Experience of internal auditing or non-financial assurance engagements
Knowledge of an Enterprise Resource Planning (ERP) system SAP, Oracle, MS Dynamics
Knowledge of project management techniques and tools ( Waterfall, Agile)
Execution of the global regulatory control programs in Asia

Controls Associate Examples

1

Controls Associate Job Description

Job Description Example
Our company is looking to fill the role of controls associate. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for controls associate
  • Planning management – Maintain the central programme plan and roadmap - analysing, tracking and reporting variance against the baselined plan/ schedule
  • Dependency management - Maintain and monitor list of key programme-level dependencies and proactively track through to completion
  • Change Control – Ensure that the current delivery position can be reconciled against the programme baseline for scope, benefits and schedule
  • Governance– Facilitate governance/ key programme level meetings and meet the relevant information demands for those
  • Risk and Issue management – Ensure the programme adheres to programme risk and issue standards and maintain the programme risk and issue log (driving remediation/ resolution activities through to closure)
  • MI & Reporting – Coordinate the streamlined collation of information about the health of programmes/ projects and provide a single source of MI, reporting and metrics to the programme as required which is tailored to each level of governance reporting (ensuring exceptions and/or areas of concern are reported to senior management)
  • PMO Delivery Standards – identification, creation and development of standards, tools, process and culture to ensure best in class approach to the delivery of change, from inception to implementation into production
  • Communication & Stakeholder management– Provide a communications hub for the programme which supports programme standards and internal programme communications
  • Supporting the sales office in financial professional and management recruiting
  • Tracking and monitoring candidates progress through the pre-hire and appointment process
Qualifications for controls associate
  • Manage the SP / platform enhancements and fixes
  • Track and report regulatory breaches / open issues
  • Coordinate and conduct deep dives
  • Assist in regional program management of cross assets operational data Asia transistion
  • Monitor cross assets operational data Asia transition data onboarding and cross assets operational data Asia transition status country by country
  • Fluently in one or two Asian languages (Chinese and /or Japanese)
2

Controls Associate Job Description

Job Description Example
Our innovative and growing company is looking for a controls associate. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for controls associate
  • Providing administrative support to the Managing Director and front line management team
  • Supporting training for the financial professionals, management and other firm staff
  • Tracking relevant industry economic and legal changes
  • Reading relevant industry and financial publications
  • Supporting the sales office to ensure the timely issuance of new business from the underwriting division
  • Supporting the BQP process by collecting appropriate data via FOCUS
  • Processing incoming and outgoing policy transfers
  • Recommending specific action plans to solve problems regarding new business
  • Interfacing with home office staff to expedite process of underwriting
  • Monitoring and tracking mandatory certification process (PLN)
Qualifications for controls associate
  • Previous experience within a billing team
  • Maintaining all financial professional candidate files and selection requirements
  • Paying firm bills through appropriate system
  • Must possess strong organizational and communications skills
  • Assisting in the preparation and design of analytical templates
  • Ongoing maintenance of the analytics process and templates during the monthly / quarterly close cycle
3

Controls Associate Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of controls associate. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for controls associate
  • Assisting with the coordination of timely and quality completion of the template
  • Initial documentation of Company processes and procedures utilizing narratives, flow-charts and control matrices
  • Performing walkthroughs for key SOX processes and evaluating the current state of controls while suggesting future state controls
  • Assists in executing the annual SOX Plan and timeline facilitating deliverables to Management and 3rd parties as required within targeted timelines
  • Executes and documents results and conclusions for interim and year-end internal control testing procedures
  • Assists with developing suggestions for management’s remediation plans, monitoring status of remediation and performing follow up testing for any remediated controls
  • Regulatory reporting for broker/dealers
  • Market-making stock loan borrowing
  • Reviews, controls, and automation efforts
  • Participation on new business development committee
Qualifications for controls associate
  • Proficient in MS Office tools and Web applications
  • Fluent in English language, second European foreign language will be an asset
  • Experience in SOX testing, Risk & Control Self Assessment (RCSA), Internal Audits, Process Risk Reviews for Trading Products & valuation process
  • Experience working with Treasury teams, banks with regards to outgoing payments
  • Fluent in English language, Russian will be an asset
  • University’s degree in Finance or similar would be an advantage
4

Controls Associate Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of controls associate. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for controls associate
  • Update the annual testing plan, in conjunction with Business Unit Compliance officers and other LOBs
  • Work collaboratively within a team of compliance testing officers at various levels from analysts to VPs
  • Implementation and regular update of local policies (based on global policies if existing), procedures and related internal controls, based on best practices and Group requirements
  • Timely coordination of the local Global Control Self-Assessment (GCSA) process with all respective owners, identification of possible improvements and gaps closing
  • Communication of the local/global policies and ICS requirements
  • Implement the annual retail risk assessment and compliance audit, and that relevant stakeholders are informed of results and actions
  • Ensure internal investigations are performed in accordance with relevant professional standards, legal requirements and internal policies & procedures, and reports are issued to the relevant stakeholders
  • Performance of monthly and intra-month Independent Price Verification (IPV) across multiple asset classes
  • Oversight and development of valuation methodologies
  • Perform reviews to incorporate all relevant information to the valuation process including analysis of the transaction structure, the modeling and methodology adopted, available market data and/or any proxies considered appropriate, applicable reserves aluation adjustments and any relevant regulatory, risk or accounting considerations
Qualifications for controls associate
  • Candidate should have good understanding of the products and markets in which the CIB operate
  • Experience of working in Controls roles an advantage
  • Leader able to successfully operate across regions, businesses and functions with demonstrable negotiation, influencing and relationship management skills
  • Experience working with the regulatory agenda Recovery and Resolution, Dodd Frank Act, EMIR and Volker would be an advantage
  • Have experience in change with focus on delivery and controls
  • Proficient in the use of Excel, Word, Visio Flowcharting
5

Controls Associate Job Description

Job Description Example
Our growing company is looking to fill the role of controls associate. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for controls associate
  • Support complex accounting issues and topics requiring high levels of judgment and/or strong business knowledge
  • Prepare Accounting Position Papers
  • Optimises project documentation so this can be made available for future reference
  • Partners with technology to ensure design and build requirements meet business needs
  • Support other ad hoc activities outside projects as required
  • Maintain cross-functional relationships with Sales, Sales Support, Sales Operations, Customer Service, Accounting, Operations, to ensure the accuracy of each business transaction
  • Maintain all pertinent documentation needed to properly invoice the customer including P.O.’s, sales tax exempt certificates, freight requirements, ship to and bill to information
  • Perform required Accounts Receivable functions including, credit, collections, cash receipts, credit card processing, electronic transfers, Manage a customer portfolio by actively initiating outbound calls striving to maintain a DSO of < 45 days
  • Perform required Accounts Receivable functions including, credit, collections, cash receipts, credit card processing, electronic transfers, Manage a customer portfolio by actively contacting customers in order to maintain a DSO of < 45 days
  • Maintain cross-functional relationships with Sales, Sales Support, Customer Service, Accounting, Operations, to ensure the accuracy of each business transaction
Qualifications for controls associate
  • Experience in developing/coaching junior staff
  • Experience in designing controls, performing controls assessments, testing controls, or audit experience is strongly preferred
  • Active U.S. security clearance is required – TS is highly desirable
  • CPA, CGFM, CFE or CIA highly desirable
  • At least 2 years of industry experience in home loans
  • Proficient working knowledge of regulations applicable to home loans

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