Archivist Job Description
Archivist
provides access to collections via the use of ArchivesSpace to create collections finding aids in EAD format.
Archivist Duties & Responsibilities
To write an effective archivist job description, begin by listing detailed duties, responsibilities and expectations. We have included archivist job description templates that you can modify and use.
Sample responsibilities for this position include:
Organizes and backs up text, audio, video, and born-digital files on the library’s server
Coordinate the arrangement, appraisal, and description of large, complex, multi-lingual archival collections according to professional standards and current archival procedures, using databases, office software, collections management software, and other appropriate technologies
Coordinate the arrangement, appraisal, and description of large, complex archival collections according to professional standards and current archival procedures
View the available material
Select and transfer the footage that is retained based on the criteria set by the media manager and the combined needs of the various departments at RDS
Complete the list of footage that meets these criteria
Consult and reply to various RDS departments' requests for visuals
Catalogue the archived visual material on various visual supports
Respond and see to the transfer of visuals to entities outside of RDS
Search for images for the news room
Archivist Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Archivist
List any licenses or certifications required by the position: SAA, DAS, ACA, CRM, ECDL, M.A, L.A, M.L.S
Education for Archivist
Typically a job would require a certain level of education.
Employers hiring for the archivist job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Master's Degree in History, Library, Information Science, Education, Management, Political Science, Science, Communication, Administration, Government
Skills for Archivist
Desired skills for archivist include:
EAD
DACS
Standards
Excel
Dublin Core
MODS
Access
Practices
Audio
Posters
Desired experience for archivist includes:
Ability to demonstrate extreme attention to detail
Ability to operate with integrity and discretion
Research and/or communication experience a plus
Operate the teleprompter
Encode bulletins for the hard of hearing
Replace the media manager during his or her absence, mainly on weekends
Archivist Examples
1
Archivist Job Description
Job Description Example
Our company is searching for experienced candidates for the position of archivist. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for archivist
- Physically process and re-house all Feature & Television 3-D object and textile assets in preparation for cataloguing by Archivist – Cataloguing & Exhibit Coordination
- Archive all images related to gallery artists
- Archive all films/videos related to gallery artists
- Managing and maintaining photo archives including image formatting, labeling, and digital filing
- Managing and maintaining inventory database
- Scanning and/or reformatting all relevant press materials and filing them in the appropriate folders on the gallery server
- Generating and documenting all certificates of authenticity upon request
- Responding to all press request for images, information, credit lines
- Assisting with the development and generation of show advertisements for publications
- Generating valuations of works upon request
Qualifications for archivist
- Bachelor’s degree in history/public history, archival administration, museum studies, library & information science, or equivalent
- Extensive of knowledge of Adobe LightRoom
- Familiarity with content and digital asset management systems
- Bachelor’s degree (with demonstrated interest in Fine Art or Photography)
- Master’s degree in Information Science preferred
- Handling donations forms and image requests
2
Archivist Job Description
Job Description Example
Our growing company is looking for an archivist. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for archivist
- Ensure the appropriate storage of the archive in accordance with recognised archive management standards
- Deal appropriately and in a timely manner with any internal and external enquiries relating to the archive through a variety of media, and mediating physical access
- Maintain an awareness of current and imminent developments in relevant archival description and collection management areas, including changes to international archival description standards
- Facilitating the creation of maquettes for exhibitions, requests
- Liaise with all departments necessary to obtain data for production and marketing assets (credits, scripts, closed captioning, subtitling files, ) for all productions
- Assist with special research projects
- Check asset inventories
- Oversee the indexing and archiving of current content
- Ensures compliance from, timely transfer and accessioning of appropriate documents, and prompt and accurate reference and research services to internal departments, such as Alumni, Business, Communications, Concert Office
- Dean, Development, Library, Preparatory, Recording Arts, Registrar, and Student Affairs
Qualifications for archivist
- Master’s degree in Library or Archival Sciences, or related experience in information or records documentation and managementMinimum one year experience in role above (Library or Archival Sciences, Information Documentation or Records Management)
- Must have prior experience physically handling fine-art photographic prints
- Must be extremely organized with excellent attention to detail and proof-reading skills
- Must have experience with creating, editing, and storing digital files in a database
- Must work well in fast paced environment
- The ability to work independently with colleagues and archives users from diverse backgrounds
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Archivist Job Description
Job Description Example
Our company is growing rapidly and is looking to fill the role of archivist. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for archivist
- Participate in the formulation and implementation of project planning, management, and work flow, determine project goals and schedules, and survey archival holdings to identify materials in need of additional attention
- Independently analyze problems and recommend solutions, displaying a high degree of initiative, originality, and judgment in applying archival principles and procedures to complex and unique collections
- Conduct orientations and research consultations to provide instruction on accessing and handling archival materials, organize and deliver tours, course-specific presentations, and information literacy sessions for Stanford affiliates, visitors, donors, and researchers
- Publicize collections by providing content for a variety of print, internet, and social media formats
- Liaise with Stanford departments and faculty to promote the use of archival materials, assist with exhibit preparation, coordinate with donors, and participate in a variety of outreach events
- Collect and maintain statistics, reports, and other metrics to improve processing, preservation, and reference functions
- Participate in the formulation and implementation of project planning and work flows
- Assist with the development of procedures, workflows, and surveys to address a backlog of undescribed material in Chinese and/or Japanese
- Search local and national databases for background information on individuals, archival and printed materials in Chinese and/or Japanese
- Conduct preservation assessments to determine appropriate preservation treatments and archival storage decisions
Qualifications for archivist
- Two or Four-year degree from accredited university
- Knowledge of file codecs, tape formats, and familiarity with MAM system workflows a must
- Avid Interplay platform and/or Media Composer experience/knowledge highly preferred
- The role reports into the US Archives Manager
- The jobholder will possess at least 2 years’ experience in Archives Management
- 3-5 years relevant experience in museums and/or archives
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Archivist Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of archivist. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for archivist
- Provide high-level, in-depth reference and research assistance in multiple languages during daily shifts at the Archives public service desk and remotely by phone, email, or social media
- Assist in various aspects of archival work including packing, unpacking and moving boxes
- Basic office work (answering phones, filing, scheduling, supplies ordering)
- Project Archivist will arrange 70 feet of materials and over 200 gigabytes of data for the Bob Fitch
- Some catalog maintenance may be performed
- Assist with the development of procedures, workflows, and surveys to address a backlog of undescribed material in Russian and other languages
- Search local and national databases for background information on individuals, archival and printed materials in Russian and other languages
- Conduct orientations and research consultations in multiple languages during daily shifts at the Archives public service desk, provide instruction on accessing and handling archival materials, organize and deliver tours, course-specific presentations, and information literacy sessions for Stanford affiliates, visitors, donors, and researchers
- Research video and still pictures for stories as requested by news and show producers from the London News Bureau and from other locations, often under tight time constraints
- Ensure that all video/stills content of archival value is registered and has a route to the digital archive
Qualifications for archivist
- Environmental conditions may include low temperatures (58-70f) and workspaces with multiple obstructions
- Travel requirements include regular travel between main campus and offsite archives facility
- Ability to travel up to 15 times per year for on-location shoots
- Strong knowledge of all aspects of video production
- 3+ years of experience high-end (DSLR-minimum) shooting
- Experience and demonstrable skill with Adobe Premiere, After Effects and Photoshop
5
Archivist Job Description
Job Description Example
Our growing company is looking to fill the role of archivist. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for archivist
- Provides a constant monitoring of state-of-the-art techniques and practices for archival management
- Coordinate the arrangement, appraisal, and description of the large, complex, collection according to professional standards and current archival procedures, using databases, office software, collections management software, and other appropriate technologies
- Research and resolve any rights and clearance issues relating to video and stills, whether from traditional or new media sources, requested for use by production teams
- Maintain the stills and downloads database along with the rest of the team
- Deal with research requests for material and anticipate developing stories so that material is readily available
- Comply with all applicable policies, procedures and guidelines
- Participate in planning and scheduling meetings and help resolve schedule conflicts for team
- Comply with Health and Safety Executive regulations and undergo relevant training modules when required
- Perform their duties according to the principles of GLP and GMP
- Responsible for controlling the companies archive activities to ensure archive requests are completed to appropriate SOP standard
Qualifications for archivist
- Solid grasp of on set and on location audio capture
- Ability to manage workflow, multiple productions at a time and meet deadlines
- Masters of Library Sciences, Business Systems (Xytech), Communication or Business preferred
- Library Sciences, Business Systems Analysis, Client Relations or Entertainment experience preferred
- Familiarity with Entertainment media terminology required
- Experience in cataloging preferred