AP Associate Job Description
AP associate
provides timely assistance and customer-oriented support for incoming queries and issues related to AP and T&E processes and systems through the role as operational expert.
AP Associate Duties & Responsibilities
To write an effective AP associate job description, begin by listing detailed duties, responsibilities and expectations. We have included AP associate job description templates that you can modify and use.
Sample responsibilities for this position include:
Audit American Express corporate card program reports for airline credits and prepare excel spreadsheet reports for internal management distribution
Accounts Payable and Expense review
Administrative work, including filing
Gather documents and be able to research
Data entry and review of reporting documents
The ability to work well in a team environment is essential
Performs financial forecasting, variance analysis of actual vs
Conduct final check
Audit and use reasoning skills and logic to make coding decisions for approved invoices direct billed from hotels, car rentals, limo services, and American Express BTA and meeting card statements
A new automated online expense report system is currently in development and will be moved to production in the coming months
AP Associate Qualifications
Qualifications for a job description may include education, certification, and experience.
Education for AP Associate
Typically a job would require a certain level of education.
Employers hiring for the AP associate job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Accounting, Finance, Business, Business/Administration, Education, Associates, Economics, Graduate, Economics/Finance, Supervision
Skills for AP Associate
Desired skills for AP associate include:
ERP Systems
Excel
LES
Oracle e-Business Suite
SAP
Filenet
IXOS and AP processes
Infinium
Navision
SFD
Desired experience for AP associate includes:
Certification in Cisco or Juniper Certifications
Superior client communications
Knowledge of Coupa, Concur and Netsuite strongly preferred
An individual contributor, at the same time, able to work well in a big team
Candidates must be a responsible, self-driven possess an attitude for continuous process improvement
Graduate or last years’ student
AP Associate Examples
1
AP Associate Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of AP associate. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for AP associate
- Provide recommendations to improve existing processes
- Track and resolve issues arising in the normal course of business
- Ensures all AP / AR transactions are processed accurately and on a timely basis
- Accountable for all aspects of AP/AR from matching, batching, coding and processing invoices, administering a weekly cheque run, reconciling vendor statements, answering vendor queries, and preparing period end accruals
- Provides frontline customer service by answering inquiries, making payment arrangements
- Develops knowledge, skills and abilities in both AP / AR functions
- Maintains vendor payment terms and reimbursement of travel and entertainment expenditures in accordance with company policy
- Ensures timely cash collections from, and invoices to, customers
- Performs proactive and reactive collections of delinquent accounts
- Ensures timely and accurate processing of corporate credit card transactions
Qualifications for AP associate
- Fluent French/German
- Attention to detail with high degree of intellectual curiosity
- Ability to establish and maintain effective working relationships with co-workers and managers across the global Shared Service Organization
- Good customer service focus, with a drive to ensure that we exceed the expectations of our customers
- High School and 4 years’ experience in accounting
- Willingness to learn the end-to-end process (from procurement to vendor set-up to vendor payment) and services delivery model
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AP Associate Job Description
Job Description Example
Our innovative and growing company is looking for an AP associate. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for AP associate
- Assists others in Finance as required
- Vendor payments & allocation to appropriate invoices
- Vendor master data creation
- Communicating with stakeholders via email, telephone, VC
- Functions with high degree of independence, making decisions on issues, solutions and risk relative to transactions within their assigned area
- Subject Matter Expert (SME) of applications and systems feeding into and being used by AR/AP/Pricing
- SME of business processes and policies of Dana shared services
- SME of key business process dependencies of upstream and downstream stake holders
- SME on customer service relative to accounts receivable accounts payable or pricing processes, policies and systems
- Customer/Supplier/Operations escalation management
Qualifications for AP associate
- At least an Associate’s Degree in Accounting
- Two to five years experience in accounts payable and / or accounts receivable is an asset
- B.Com/M.com with 2-3 years of experience in ‘Accounts Payable’ function
- Heavy interaction, verbal and written, with suppliers, customers, and the internal business community
- Able to move within accounts receivable, accounts payable and pricing for personnel and professional development
- Audit and monitoring of process quality
3
AP Associate Job Description
Job Description Example
Our innovative and growing company is hiring for an AP associate. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for AP associate
- Update seal part prices in EBIC JDE
- Calculate price of requested standard model string or spare parts for quotes and order manually
- Calculate price for requested specials and / or multi-option model strings for quotes and order manually
- Calculates price for T-Well items (D01, D08, D15, D31, D33) based on GLP/GTC set-up process
- Coordinates with SMMC IT to provide new (FY transition) or revised FY List factor for update in AP JDE
- Implements price change by setting up or updating prices for Buyout items in Oracle RMT corporate pricelist
- Identifies and resolves price related issues with customers and manufacturing sites
- Monitors GPG mailbox, identifies request type and assigns requests from CRM
- Creates, monitors, prioritizes and updates CRM requests
- Generates CRM pricing report
Qualifications for AP associate
- 3-4 years of previous experience on similar position
- Experience in a shared service or plant operations environment is preferred
- Updates work instructions for updated or new processes
- Informs the project lead on changes
- Analyze and troubleshoot models in Oracle for Tableau (former Vendavo) to obtain USD prices for latest FY (minor)
- Upload corrected USD price in FTP site for Tableau (formerly Vendavo)
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AP Associate Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of AP associate. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for AP associate
- Process customer refund payments in SAP
- Coordinate with internal external stakeholders to ensure local, global and legal requirements are met
- Identify suppliers that can provide best quality items/services at lowest total cost of ownership
- Ensure robust pipeline of CIP's and inflation mitigation strategies
- Ensure updated global sourcing strategies exist for key commodities
- Execute annual business plan as per design in collaboration with finance, global category team and regional source
- Drive corporate initiatives within organization
- Build robust business continuity plans for all strategic materials exist
- Act as primary point of contact for Asia Pacific Chemicals category for both internal and external partners
- Manage performance and development of direct reports
Qualifications for AP associate
- University degree or equivalent (Computer Science, Computer Engineering, Information Technology, Information Systems or similar)
- Accounts Payable (AP) Experience Full Cycle
- General Ledger (GL) Experience
- Reconciliation Experience (Bank/GL)
- Bachelor's Degree/Master's Degree in Supply Chain or Finance is preferred
- 7 years’ experience in the business / industry is required
5
AP Associate Job Description
Job Description Example
Our company is growing rapidly and is hiring for an AP associate. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for AP associate
- Process invoice adjustments as needed and within established guidelines
- Obtain vendor invoices for payment approval and account coding
- Submit vendor invoices to corporate for payment
- Investigate and resolve vendor queries
- Balances accounts payable and accounts receivable records
- Uses office automated systems to input data, generate reports
- Specialized research projects
- Customer service, responding to inquiries
- Work with other functional groups within SSC and also NAM Finance to resolve issues related to the accuracy and timeliness of payments
- High volume of invoices
Qualifications for AP associate
- At least 2 years experience in GL/AP/AR Accounting
- Negotiation and relationship management experience is required
- Candidate must be highly skilled at collaboration and comfortable working in a matrix organization
- Full-time, hourly position with a minimum of 40 hrs/week required
- Normal sitting and standing in an office environment
- Heavy computer use including typing and reading the screen