Division Administrator Cover Letter

I would like to submit my application for the division administrator opening. Please accept this letter and the attached resume.

In my previous role, I was responsible for guidance and interpretation of academic policies, procedures, and regulations related to matriculation, degree requirements, award and conferral of degrees for all graduate degree programs in the Department.

My experience is an excellent fit for the list of requirements in this job:

• Supervisory licensed preferred
• Experience in accounting/invoicing • Experienced in dealing with aftermarket products is considered an asset
• Experience with computer-based accounting systems, databases and word processing
• Be familiar with all Purchasing policies and processes, core products and services
• Manage the help desk function
• Act as first point of contact for all incoming general enquiries
• Train and support partners in the use of internal purchasing tools designed to order, track and manage items and services
• Knowledge of program planning and implementation

I submit this application to express my sincere interest in the division administrator position.

Previously, I was responsible for and maintains technical documentation, policies and procedures related to areas of responsibility and updates as necessary.

Please consider my experience and qualifications for this position:

• Overall flexibility and focus on successfully supporting DFCI Faculty
• Strong data, analytical and finance orientation
• Previous experience in an academic medical center strongly preferred
• Knowledge of M-Pathways and UMHS business practices
• Experience in a healthcare industry and in a complex academic medical center preferred
• Experience supporting business or educational applications
• Support of Higher Ed technology products
• Experience with technology contract management, evaluation and negotiation

In response to your job posting for division administrator, I am including this letter and my resume for your review.

Previously, I was responsible for information to staff on policies and procedures and, if required, assure the policies and procedures are posted on visible bulletin boards.

Please consider my qualifications and experience:

• Experience base should clearly demonstrate highly developed skills in the areas of office management, advanced technical skills, organization and attention to detail, work prioritization, judgment, discretion, conflict resolution, hosting executive level visitors, and taking independent action and follow-through
• In-depth knowledge of accounting policies and procedures including those related to cost accounting standards, internal controls, OMB Uniform Guidance and SAS 112
• Familiarity with computers and data analysis and review
• It requires knowledge of advanced administrative support functions necessary to support the business of the division performed in accordance with Battelle policies and procedures
• Use discretion in processing sensitive or confidential information
• Preferred extensive working knowledge of Microsoft Office Suite, Skype, and video conferencing applications
• Experience with project, program, and/or resource management (preferred)
• Experience working in a support role (preferred)

I am excited to be applying for the position of division administrator. Please accept this letter and the attached resume as my interest in this position.

In the previous role, I was responsible for support to management and staff for the implementation and administration of HNTB's HR programs and initiatives, policies and/or procedures.

I reviewed the requirements of the job opening and I believe my candidacy is an excellent fit for this position. Some of the key requirements that I have extensive experience with include:

• Previous experience using Planview Project and Portfolio Management (PPM) application (nice to have)
• Strong interpersonal, relationship, and team skills
• Strong influencing, negotiation and collaborative skills
• Strong PC skills including MS Office suite of Word, Excel, PowerPoint
• SQL knowledge (nice to have)
• Scientific background/ understanding of research environment is also extremely helpful
• Extensive knowledge of principles of civil law, judicial procedures, and rules of evidence
• Capacity to concentrate and function effectively and usually independently under heavy workload demands in matters of serious consequence or involving the welfare of lives and property

Please consider me for the division administrator opportunity. I am including my resume that lists my qualifications and experience.

In my previous role, I was responsible for technical and operational leadership and management for the planning, development, analysis, site specific implementation and programmatic and institutional consistency of physical security policies and procedures in accordance with NNSA/DOE or other governing order, manual, and directive requirements.

Please consider my qualifications and experience:

• Comprehensive knowledge of principles of personnel administration, policies and procedures, and state and federal laws
• Demonstrated effective interpersonal, verbal, and written communication skills necessary to handle sensitive and confidential issues with tact, discretion, and mature judgment to interact with a diverse group of personalities and disciplines at all levels internal and external to the Laboratory
• Supervisory experience with demonstrated leadership and team building skills to effectively build and manage an effective support team including performance management, ranking, career development, training plans, conflict resolution, and disciplinary actions
• Advanced administrative and organizational skills, including detail oriented, flexibility, and experience independently coordinating and prioritizing multiple and complex work activities often with conflicting deadlines
• Advanced knowledge of personal computers and associated software including MS Office application and experience developing complex reports for use in management decision making
• Experience coordinating administrative, operational and/or organizational activities and events and willingness to serve on Directorate and/or Laboratory-wide committees
• Experience in defining and developing organizational objectives planning and strategizing for meeting those goals/objectives
• Experience working in a classified environment with familiarity with the security requirements of LLNL Limit Areas