Stock Plan Administrator Resume Samples

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KS
K Schoen
Kayleigh
Schoen
2739 Ronaldo Via
San Francisco
CA
+1 (555) 948 1033
2739 Ronaldo Via
San Francisco
CA
Phone
p +1 (555) 948 1033
Experience Experience
08/2015 present
Dallas, TX
Senior Stock Plan Administrator
Dallas, TX
Senior Stock Plan Administrator
08/2015 present
Dallas, TX
Senior Stock Plan Administrator
08/2015 present
  • Providing analysis and support to manager for special process improvement initiatives
  • Implement and create processes, identify areas for streamlining and increasing efficiency across the department, maintain and improve procedures
  • Coordinate special projects as requested by Manager of Equity Plans or Director of Risk Management
  • Assist with the development of an equity award process for the receipt of new equity award information
  • Help develop materials and other employee communications, contribute ideas, and assist with employee education programs
  • Providing assistance to global employees on equity related questions or issues
  • Assist in the preparation and processing of vesting and release of restricted stock units, including coordinating accurate tax withholding with Accounting
06/2009 04/2015
Houston, TX
Junior Stock Plan Administrator
Houston, TX
Junior Stock Plan Administrator
06/2009 04/2015
Houston, TX
Junior Stock Plan Administrator
06/2009 04/2015
  • Assist in the creation and updating of process documentation
  • Work with internal and external resources to complete year-end reporting
  • Process stock option exercise and award releases
  • Ensure compliance with internal controls related to equity process
  • Partner with Payroll to ensure accurate taxation and recording of stock options exercises and RSU/PSU releases
  • Respond to transfer agent and broker inquiries
  • Respond to employee questions regarding equity awards, 10b5-1 trading plans and E Trade matters, and assist in the development and maintenance of training materials as necessary
08/2004 12/2008
San Francisco, CA
Stock Plan Administrator
San Francisco, CA
Stock Plan Administrator
08/2004 12/2008
San Francisco, CA
Stock Plan Administrator
08/2004 12/2008
  • Assist with the development and maintenance of an internal Stock Admin information employee portal/hub
  • Responsible for administration and management of our Fidelity equity platform, including as the primary point of contact for Fidelity service providers
  • Evaluate processes for improvement and efficiency and develops recommendations for change
  • Assist employees with frequently asked questions and more complex issues. Develop self-service materials
  • Partner with human resources on management of grants for new hires and merit grants. Work closely with QVC and Liberty on trading windows and restrictions
  • Help develop equity materials, presentations, and employee communications, contribute ideas, hold office hours, and assist with employee education programs
  • Work with generalists and recruiters on compensation matters, including providing recommendations for various compensation actions
Education Education
Bachelor’s Degree in Human Resources
Bachelor’s Degree in Human Resources
Duke University
Bachelor’s Degree in Human Resources
Skills Skills
  • Conduct analyses on a broad range of compensation projects, including financial analysis of compensation programs and initiatives, (e.g. long-term incentive design and planning, competitive pay analyses, proxy peer group data, etc.)
  • Strong results-oriented drive and work ethic with passion for accuracy, sense of urgency and timely delivery of high quality work with commitment to teamwork
  • Database Administration, Reporting Analysis and Documentation: Understanding of how databases work. Ability to assess feasibility of new reports per client requests and document processes-Ability to work in a fast paced environment
  • Analytical Skills: Well-developed problem solving skills necessary to identify multiple solutions for issues/problems that may arise in the course of daily processing
  • Interact regularly with the Legal, Finance, Payroll, and Tax Departments with respect to regulatory filings, US and international tax issues and proxy disclosure and annual report tables
  • Business Knowledge: Good understanding of the workings of the equity compensation business as well as a strong understanding of securities operations
  • Highly detail oriented and willingness to work independently
  • Strong critical thinking and analytical skills. Ability to leverage these skills in auditing work to ensure accuracy
  • Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint
  • Communication: Strong written and verbal communication skills necessary for interacting with others throughout the organization
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8 Stock Plan Administrator resume templates

1

Stock Plan Administrator Resume Examples & Samples

  • Employee point of contact for equity stock plans and Employee Stock Purchase Plan
  • Process daily stock transactions
  • Maintain stock plan database
  • Manage equity incentive grant process
  • Manage ESPP enrollment and semi-annual purchase process
  • Generate reports as needed for audit, tax and legal filings
  • Assist with audits, reviews and SOX 404 compliance
  • Work with internal tax advisors on global tax issues
  • Proficient knowledge of E*Trade Equity Edge software, as well as Microsoft Outlook, Excel, Access and Word
  • Demonstrated ability to maintain strict confidentiality
2

Senior Stock Plan Administrator Resume Examples & Samples

  • Certified Equity Professional (CEP) designation. or working towards designation
  • 5-7+ years’ experience in stock administration in a public company with international presence
  • BS degree or equivalent experience, preferably in Business, Finance or Human Resources
  • Proficiency with Microsoft Office suite and Equity Edge
  • Ability to work with various levels of management and maintain confidential information
  • Customer service skills; ability to work well with employees at all levels in the company
  • Self-motivated; ability to work independently without supervision
  • Results-driven with ability to successfully coordinate cross-functional teams and service providers
  • Excellent project management skills and ability to prioritize
3

Senior Stock Plan Administrator Resume Examples & Samples

  • Daily, weekly, monthly, quarterly, and annual administration and reporting of global stock plan transactions
  • Taxable gains and related taxes for international transfers and expats
  • Maintain equity plan database (i.e.; demographic data, new hires, tax rates, address changes, termination of employment, transfers)
  • Reconcile transactions, termination dates, tax withholding and reporting, cash receipts, share count and other items as required
  • Work with vendors for outsourced administration and transactions, focusing on controls, accuracy, timeliness and customer service
  • Provide accurate, timely, and usable information to internal customers ( i.e.; employees, managers, Payroll and HR departments)
  • Communicate plan provisions to employees. Resolve employee issues, problems or concerns as appropriate. Respond to questions within 24 hours
  • Conduct new employee equity benefits orientation as required
  • Maintain procedures documents for all plan administration
  • Assist with equity grants (options RSUs), RSU releases, ESPP enrollment and purchases as needed
  • Other duties, such as administration of leaves of absence, as required
  • BS degree or equivalent experience, preferably in Accounting, Business, Finance or Human Resources
  • Knowledge of accounting rules regarding compensation expense
  • Progress towards Certified Equity Professional designation preferred
  • 3+ years experience in multinational stock administration, tax, finance or legal
  • Proficiency with Microsoft Office suite, especially Excel, and Equity Edge software for equity plan administration
  • Ability to maintain confidential information
  • Strong written and oral communication
  • Financially minded and logical thinker
  • Organizational and administrative skills, follow through and attention to detail
4

Senior Stock Plan Administrator Resume Examples & Samples

  • Accurate and timely processing of stock option exercises and restricted stock unit releases, updating participant accounts, and terminations
  • Import monthly grants into Equity Edge Online
  • Successfully handling administration of the Employee Stock Purchase Plan which includes eligibility tracking, changes and withdrawals monitoring, and enrollment and purchase processing and reporting
  • Accurate and timely processing of reports to support payroll, SOX, SEC, proxy and other regulatory reporting requirements
  • Reconciling share plan activity
  • Assist with International tax filings
  • Run adhoc reports for HR, Legal, Tax as needed
  • Providing analysis and support to manager for special process improvement initiatives
  • Providing assistance to global employees on equity related questions or issues
  • Staying current on equity related regulatory reporting and compliance requirements globally
  • Maintaining the online Stock Administration site
  • Maintaining and updating the procedures manual
  • Certified Equity Professional (CEP) or working towards designation
  • At least 8 years stock administration experience in a public company with international presence
  • Bachelor’s degree in relevant discipline preferred
  • Proficient in MS Office applications with advanced Excel skills
  • Strong understanding of financial reporting principles related to equity compensation
  • Strong analytical and problem-solving abilities
  • Ability to prioritize and multi-task successfully in a fast-paced environment
  • Ability to work independently without supervision
5

Stock Plan Administrator Resume Examples & Samples

  • Conduct analyses on a broad range of compensation projects, including financial analysis of compensation programs and initiatives, (e.g. long-term incentive design and planning, competitive pay analyses, proxy peer group data, etc.)
  • Support global benchmarking process by participating in and analyzing industry survey data to determine competitiveness of total compensation programs
  • Assist in preparing materials for Compensation Committee and Board of Director meetings, as well as Proxy filings and other financial reports
  • Work with generalists and recruiters on compensation matters, including providing recommendations for various compensation actions
  • Interact regularly with the Legal, Finance, Payroll, and Tax Departments with respect to regulatory filings, US and international tax issues and proxy disclosure and annual report tables
  • Conduct ad-hoc compensation analyses
  • 2 years of experience in Stock Plan Administration
  • Bachelor’s degree in Human Resources, Finance, Economics, Mathematics, or related field
  • Familiarity with common types of annual and long-term incentive vehicles, as well as SEC disclosures such as Proxy statements
  • Advanced skills in Microsoft Excel & PowerPoint
  • Highly detail oriented and willingness to work independently
  • Strong critical thinking and analytical skills. Ability to leverage these skills in auditing work to ensure accuracy
  • Comfortable working in ambiguous situations where the problems are always different and solutions are never the same
  • Customer service and results-oriented, with an ability to prioritize work, and meet deadlines
  • Strong verbal, written and interpersonal skills
  • Ability to adapt to a fast-paced and changing business model
6

Stock Plan Administrator Resume Examples & Samples

  • Manage the administration of Williams-Sonoma Inc.'s equity program and deliver communications to equity eligible associates
  • Maintain company relationships with various outside vendors and service providers
  • Coordinate legal filings to report activity of the company's Section 16 officers and Board of Directors (e.g. Section 16-b compliance)
  • Deliver quarterly compensation and dividend payments to members of our Board of Directors
  • Prepare compensation-related proxy tables and footnotes for inclusion in the annual proxy statement
  • Partner with Accounting on a monthly basis during the financial close by processing all equity activity in the company's equity system for their reporting
  • Partner with Accounting intermittently by entering mock grants into the company's equity system for their forecasting needs
  • Build models to forecast pro-forma overhang, equity utilization and burn calculations for additional shares request
  • Develop tools, templates and provide analytical support as needed. Forecast and model potential plan design changes and their impact on executive compensation. Establish and implement processes where processes either don't exist and/or don't work well
  • Complete special projects and perform general analysis on an ad hoc basis
  • 2+ years of recent and relevant stock administration experience with a large, global corporate employer
  • Knowledge of stock administration and compensation-related proxy tables a strong plus
  • Knowledge of accounting, financial and tax treatment of compensation programs and their impact on proxy disclosure rules
  • Ability to understand and relate to multiple stakeholders from various disciplines (e.g., Legal, Stock, Accounting, Finance, Tax, Benefits, etc.)
  • Strong results-oriented drive and work ethic with passion for accuracy, sense of urgency and timely delivery of high quality work with commitment to teamwork
  • Strong intellectual curiosity including a willingness to take responsibility and ownership
  • Excellent skills in MS Excel
  • LI-AB
7

Stock Plan Administrator Resume Examples & Samples

  • Morgan Stanley Corporate Equity solutions services over 325 Corporate Clients, including 20% of the Fortune 500, in the administration of the institutional clients’ equity compensations plans. These plans include stock options, restricted stock, employee stock purchase plans and stock appreciation rights programs
  • As a Stock Plan Administrator in CES, you will be responsible for administering stock plans, and supporting Corporate Client stock administrators in plans from a variety of Morgan Stanley’s institutional clients
  • Ensure all client requests are delivered in a timely and accurate manner
  • Maintain the employee stock database, update information and run monthly/quarterly reports and all SEC reporting requirements
  • Maintain stock plan schedules and administer policies regarding insider trading rules and reporting
  • Interact with internal clients regarding stock plan database inquiries and corrections
  • Maintain ongoing contact with Client Managers, Stock Plan Directors and their staff; continually identify ways to improve processes by suggesting potential procedure or service improvements
  • Responsible for execution of defined tasks for a client’s restricted stock release
  • Knowledge of the overall securities operations processes
  • Experience in Financial Services or supporting Stock Plans
  • Bachelor’s degree preferred, or 3+ years of relevant work experience
  • Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint
  • Analytical Skills: Well-developed problem solving skills necessary to identify multiple solutions for issues/problems that may arise in the course of daily processing
  • Communication: Strong written and verbal communication skills necessary for interacting with others throughout the organization
  • Business Knowledge: Good understanding of the workings of the equity compensation business as well as a strong understanding of securities operations
  • Teamwork: Ability to work well with others toward a common goal
  • Project Administration: Ability to work under periods of high volumes and pressure. Need to be able to meet deadlines for daily weekly and monthly deliverables; prioritize workflow and critical issues
  • Database Administration, Reporting Analysis and Documentation: Understanding of how databases work. Ability to assess feasibility of new reports per client requests and document processes-Ability to work in a fast paced environment
  • Must be detail oriented, and possess excellent organizational, and follow-up skills
  • Ability to manage several projects and/or tasks at the same time
8

Stock Plan Administrator Resume Examples & Samples

  • Responsible for all aspects of daily, weekly, monthly and annual equity compensation administration surrounding for Restricted Stock Units and Stock Options. This includes processing of stock transactions, grants, terminations, recordkeeping and report preparation
  • Work closely with counterparts at QVC and Liberty in the coordination and maintenance of stock grant information utilizing UBS’s platform
  • Track all RSU releases and coordinate with QVC, Liberty and UBS on the vesting of RSUs
  • Assist in coordinating and creating new grant proposal files for Liberty’s Compensation Committee on a quarterly basis
  • Work with vendors to ensure that trades are settled timely
  • Implement and monitor internal controls for audit purposes; create and maintain SOPs for all equity processes and procedures
  • Perform all aspects of required reporting from internal departmental needs to external requirements
  • Create and maintain disqualifying disposition reporting procedures
  • Serve as liaison to payroll to ensure that RSU vesting events and stock option exercises are recorded appropriately on employees’ payroll records and W-2s. Ensure compliance with tax reporting laws for RSUs and options
  • Partner with human resources on management of grants for new hires and merit grants. Work closely with QVC and Liberty on trading windows and restrictions
  • Partner with accounting, tax, legal and human resources to anticipate, implement and/or address equity compensation matters
  • Communicate plan provisions to employees; maintain the stock options e-mail alias mailbox, create communication materials for posting to the company intranet site
  • Three to five years of proven experience administering stock plans
  • BA/BS degree or equivalent experience, preferably in Human Resources or Accounting
  • Solid experience working with vendors in administering stock plans
  • Strong proficiency with Microsoft Excel (v-lookups and pivot tables). Strong mathematical and statistical skills
  • Strong technical skills with an understanding of tax, accounting, treasury and regulatory issues related to equity compensation plans
  • Ability to research and handle confidential information in a professional and discreet manner
  • Strong written, verbal and interpersonal relationship and communication skills
  • Ability to work independently in fast-paced environment and manage multiple competing priorities
  • CEP Level One or higher desired
9

Stock Plan Administrator Resume Examples & Samples

  • Process materials for upload into e*Trade’s Equity Edge; manage new hire accounts, terminations, ESPP enrollments and contribution changes, etc
  • Ensure the integrity of all files and electronic databases related to equity administration; maintain stock plan documentation for both internal and SOX compliance
  • Serve as the functional expert for multiple departments on stock-related issues (e.g., best practice, common processes, trends, compliance, global regulatory changes)
  • Support the preparation of equity related materials for the Compensation Committee of the Board of Directors and the annual proxy statement to shareholders, including running reports and compiling data on plan usage and participation
  • Conduct analyses on market competitiveness of equity grant guidelines
  • Provide recruiting grant recommendations to recruiters, and review employment offers to ensure compliance with guidelines
  • Create content updates and deliver training, informational and educational materials on stock programs. Own internal relationships to keep information sources and portals up to date
  • Assist employees with frequently asked questions and more complex issues. Develop self-service materials
  • Develop schedules for grant activity and communications for employees regarding system updates and changes
  • Evaluate processes for improvement and efficiency and develops recommendations for change
  • A Bachelor's degree required, preferably in Human Resources, Finance, Business or Related Field
  • Intermediate Excel skills. Working proficiency in Microsoft PowerPoint and Outlook
  • Has a strong understanding of global regulations affecting stock plan administration
  • 3 - 5 years’ experience with Stock Plan Administration at a publicly traded organization
  • Some progress towards or completion of a CEP certification
  • Take an ownership of a program, recommending process improvements, and building consensus with key stakeholders
  • Offer level will be based on candidate ability
10

Senior Stock Plan Administrator Resume Examples & Samples

  • Responsibility for all domestic and international equity activities related to PSU and RSU grant issuances and releases
  • Ensure accurate and timely generation and distribution of reports to support Payroll, SOx, Finance, SEC, Legal, HR, and other managerial and regulatory reporting requirements. Provide guidance to global business partners on audit requests and other equity matters
  • Work with Payroll, outside advisor and providers on global mobility matters and ensure appropriate rates are applied for taxable events
  • Assist Manager with research and updating of equity related regulatory reporting and compliance requirements globally
  • Drive all global equity-related year-end communication, processes and mailings
  • Implement and create processes, identify areas for streamlining and increasing efficiency across the department, maintain and improve procedures
  • Reconcile share plan activity
  • Provide quality customer service to equity participants at all levels and to partners across departments
  • As needed assist with, daily transactional processing and filings as well as ESPP administration, including but not limited to eligibility tracking, changes and withdrawals, enrollment and purchase processing and reporting
  • Conduct trainings in person, as well as via phone and web-based
  • Assist with Deferred Compensation Open Enrollment annually, in addition to monthly eligibility and enrollment
  • Assist with 401(k) audit materials and filings
  • Coordinate special projects as requested by Manager of Equity Plans or Director of Risk Management
  • Certified Equity Professional (CEP) designation. or working towards designation preferred
  • Proficiency with Microsoft Office suite and Equity Edge Online
  • In addition to excellent project management skills and ability to prioritize, candidate should demonstrate Intellectual curiosity, flexibility, innovation, accountability, team work and be proactive
  • Self-motivated, but yet a team player; ability to work independently without supervision
11

Senior Stock Plan Administrator Resume Examples & Samples

  • Using Fidelity platform, you will be the sole administrator for global equity programs
  • Equity reconciliation
  • New equity grants for new employees
  • Maintain superior accuracy and level of confidentiality
  • SOX compliance. trade monitoring, internal/external auditing
  • 3-6 years in equity and stock administration
  • Compensation analysis experience a plus
  • SEC regulations knowledge required
  • Strong understanding of domestic and international stock/compensation/equity laws and programs
  • Software: MS Office including strong excel and access skills, Oracle
12

Stock Plan Administrator Resume Examples & Samples

  • Administer accurate processing and disclosure of all equity-based transactions and ensure that they are conducted efficiently and correctly, including stock grants & vesting, exercise of stock grants, accurate accounting of stock activity, forfeitures and resolution of issues
  • Accurate and timely regulatory compliance for Section 16 Officers
  • Oversee auditing activity with financial accounting & tax, account auditing and stock reconciliation between transfer agent, third party administrator and financial accounting
  • Conduct research for both internal and government auditors, Board of Directors, Executive Office, law department, finance and tax departments in support of 10-K and proxy reporting, litigation activities, tax, compensation, labor and securities law planning and reporting activities
  • Serve as primary interface with information systems specialists, internally and with outside vendors, in maintaining the integrity of the stock tracking programs; resolve software issues and assist in the design, development and implementation of new interfaces and system enhancements as needed
  • Ensure the integrity of all files and electronic databases related to the administration of equity grants and reporting of payroll and taxes
  • Develop and distribute grant recipient education and communication materials
  • Maintain stock plan documentation for both internal and SOX compliance
  • Conduct annual review of stock ownership guidelines for appointed and elected officers
  • Benchmark LTI practices (domestic and international practices) to ensure programs remain competitive
  • Provide reports internally and to the Compensation Committee of the Board of Directors on stock plan balances, reserves, grant activity, etc
  • Bachelors Degree with 8 years relevant experience for a public company with US and International locations
  • 5+ years stock administration experience required
  • Strong analytical and problem-solving abilities, ability to demonstrate judgment in working through complex transactions, with the ability to analyze, problem solve and communicate observations and recommendations
  • Solid understanding of all aspects of administering equity based programs, including accounting, tax and legal implications
  • Knowledge and experience in preparing SEC filings (Section 16 related Forms 3, 4 &5), prepare tables and information reporting for the proxy statement and other regulatory requirements
  • Proven ability to partner with and provide reporting to cross-functional teams, including Legal, Human Resources, Tax, Payroll, Internal Audit, Accounting and Financial Reporting
  • Collaborate and build strong working relationships across the organization
  • Communicate with all levels (including executive management and Board of Directors) and explain restricted stock, performance awards, stock ownership guidelines and stock holding requirements. /
  • Mental Abilities
  • CEP Certified Equity Professional highly preferred but not required
13

Stock Plan Administrator Resume Examples & Samples

  • Assist new and existing participants with general inquiries including login and account information, website navigation, grant acknowledgement, ESPP enrollment, option exercise inquiries, restricted stock vesting, frequently asked questions, and W-9 certification
  • Work with the Stock Plan Administration manager to facilitate grants to employees, Board of Directors and financial advisors. Ensure stock awards are administered in accordance with the terms and conditions of the awards, the governing plans and internal processes and procedures
  • Assist with the generation and monitoring of daily and monthly option exercise reports. Prepare various monthly and ad-hoc reports in a timely and accurate manner. Ensure the timely completion and delivery of exercise and vesting reconciliation for review
  • Assist with monthly, quarterly and annual reporting needs for internal and external reporting including Proxy, earnings release, Form 10-K/Q, reporting, budgeting and forecasting, and forms filed for executive officers
  • Coordinate with the Stock Plan Administration manager on developing and sending out communication materials to participants such as e-mail reminders for ESPP enrollment, blackout window and various equity events. Responsible for preparation and mailing disqualifying disposition surveys, 1099-MISC form, retiree vesting tax notice and MD statements
  • Stay abreast of accounting, tax and legal implications of equity transactions. Participate in industry associations and continuing education
  • Generate disqualified disposition reports and year-end tax statements. Educate employees on the impact of equity transactions on W-2s and other tax documents
  • Improve processes, efficiencies and accuracy of data. Complete special implementation projects as needed
  • Communicate insider trading window dates and procedures to company insiders and to Computershare as the need arises
  • Assist with the Technical Accounting/External Reporting teams on ad-hoc projects
  • Bachelor’s Degree with a focus in business
  • Preferred: 1-3 years with a focus in Stock Plan Administration
  • Ability to work in a fast paced environment who thrives on change
  • Excellent organizational skills and time management skills with a high level of attention to detail
  • A helpful, respectful and personable approach to client and coworker interactions
  • A client-centric attitude that considers the client’s point of view for all actions
  • Personal pride in delivering exceptional experiences to clients and coworkers
14

Global Stock Plan Administrator Resume Examples & Samples

  • Bachelor's degree Business, Finance, Accounting, or equivalent experience required
  • Minimum 7+ years of proven experience administering global stock plans for a publicly traded company
  • Minimum 3+ years of experience in compensation
  • Strong attention to detail and ability to self-audit work to ensure strong data integrity and accuracy in every situation. Ability to perform a variety of tasks and can work well in a frequently changing environment. Can work independently, relying on experience and judgment to accomplish goals, but also a team player with a collaborative work style
  • Demonstrated professionalism, reliability, and sound judgment in working with Board members, executives, and the handling of sensitive and confidential information
  • Strong knowledge of MS Office (Word, Excel and PowerPoint)
  • Certified Equity Professional credentials a plus
  • Knowledge of mobile employee and international compensation issues strongly preferred
  • Knowledge of broad executive compensation programs
15

Senior Stock Plan Administrator Resume Examples & Samples

  • Administer global equity program, including stock option grants and exercises, restricted stock unit award grants and vestings, participant terminations, update employee account information using Fidelity platform
  • Reconcile equity award activity among the Company’s records, the broker’s records and the Transfer Agent on an ongoing basis
  • Initiate equity grants for new hires, track online grant acceptances
  • Ensure accurate data input into Fidelity, maintain all paper and electronic files related to equity administration
  • Stay abreast of global stock administration to ensure the company is in compliance with applicable legal and tax regulations where we operate
  • Provide support and education to employees related to equity inquiries
  • Prepare daily reports resulting from exercises, run required monthly and quarterly, prepare annual Proxy tables, import and export data
  • Ensure SOX compliance, monitor trading, interface with external and internal auditors during audit periods, and manage trading black-outs
  • Coordinates preparation and review of annual renewals
  • Assist with compensation and various analysis projects and ensure compliance with federal, state and international laws
  • BS/BA or equivalent experience preferred
  • Minimum 5 years’ experience in Equity administration in a global organization; compensation experience or prior experience as a compensation analyst is a plus
  • Ability to work with the highest levels of the organization
  • Knowledge of SEC regulations related to stock trading including familiarity with Form 4 filing
  • Must be self-motivated and detail oriented with exceptional organizational, quantitative and analytical skills
  • Excellent interpersonal skills and excellent communication skills, both verbal and written
  • Strong working understanding of domestic and international compensation programs is a plus
  • Proficiency in MS Office Suite in particular MS Word, Excel and Access along with familiarity with Oracle eBusiness Suite a plus
16

Stock Plan Administrator Resume Examples & Samples

  • At least 5 years of experience in stock administration, preferably for a public company
  • Expertise in a stock admin platform, preferably Fidelity
  • Self-motivated and team-oriented individual with exceptional organizational and communication skills and attention to detail
  • Ability to thrive in the HubSpot culture (see this slideshow for more details on the HubSpot Culture)
17

Senior Stock Plan Administrator Resume Examples & Samples

  • Administering all aspects of the equity programs, including maintenance of data (e.g., new hires, terminations, etc.) in the equity system, and managing all participant equity plan transactions (grants, exercises, releases, forfeitures, etc.) are correctly processed and settled in a timely manner. Will work closely with internal departments and third-party consultants to address any issues or changes to the equity plans and related administration processes
  • Acting as an Equity Administration resource to participants, internal and external business partners providing them with complete and accurate information. Work closely with Finance, Legal and Payroll for accurate reporting
  • Performing routine audits to ensure that all data (grants, exercises, releases, forfeitures, etc.) have been processed timely and correctly. Adheres to all SOX and other established controls, reviewing and updating controls as needed
  • Reconciles cash and shares related to equity plan transactions on a monthly, quarterly and annual basis with Finance, the transfer agent and brokers, including audit of plan reserve balances
  • Representing the equity program(s) in all communications with partners and internal partners, answering questions and proactively leading communication efforts for program(s)
  • Completing surveys and assisting with compiling benchmark data for equity plans
  • Bachelor’s Degree in Finance
  • Experience with U.S. federal and state taxation relating to equity compensation, as well as general knowledge of global taxation of equity compensation
  • 3-5+ years’ experience of increasing responsibility in Stock Plan Administration
  • Demonstrated ability to work in a fast paced, complex environment
  • Strong attention to detail, exceptional organizational skills with the ability to manage multiple priorities at once
  • Expert working knowledge of Microsoft Excel and general Word
18

Stock Plan Administrator Resume Examples & Samples

  • Minimum 5-7 years experience in Stock Administration or Compensation for a large, multi-national, publicly traded company
  • Deep knowledge and experience with all facets of Equity Edge Online & E*TRADE's Stock Plans platform is required
  • Strong work ethic and ability to work independently
  • Detail-oriented, business-friendly team player with an ability to accommodate tight deadlines in a fast-paced environment
  • Experience handling US and foreign tax issues relating to equity compensation
  • Experience with SOX compliance; adherence to all organizational policies and procedures
19

Stock Plan Administrator Resume Examples & Samples

  • Support administration of equity compensation including vests, releases, grants, option exercises, performance awards, and ESPP purchases utilizing Equity Edge Online
  • Ensure accuracy of employee demographic data including tax and payroll details
  • Tracking mobility and taxation in multiple jurisdictions
  • Update stock plan processes and work flows
  • Monitor and respond to employee inquiries and requests through a stock inbox
  • Interface with designated brokers to ensure proper release of shares and assist with employee account issues
  • Maintain relationships with multiple international payroll and financial contacts for purposes of equity reporting; responsible for accurate and timely reporting to numerous internal groups
  • Tracking of online grant Agreement acceptances
  • Extensive use of spreadsheets to combine and/or compare data from multiple sources
  • Assist with other equity projects as assigned
  • BS/BA or equivalent experience
  • Minimum of 3 years of experience performing the duties listed above, preferably at a medium to large sized public company
  • Proficiency in equity administration software (Equity Edge Online preferred)
  • Proficiency in MS Office suite, with expert level in Excel
  • Proficiency with Workday is a plus
  • Must be a flexible and collaborative team member, able to work under short time constraints
  • Comfortable working in a highly complex and growing organization
  • Strong communication and writing skills
  • Level 1 Certified Equity Professional (CEP) (or working towards designation) preferred
  • Self-motivated with good organizational and analytical skills
  • Ability to process confidential data and maintain employee discretion
  • Capacity to learn new skills and knowledge on an independent level
20

Stock Plan Administrator Resume Examples & Samples

  • Day-to-Day administration of all aspects of Ironwood’s equity compensation plans including but not limited to
  • Verifying stock option exercises and preparing instruction letters to Transfer Agent
  • Calculating and maintaining tax withholding and rates; coordinating with Payroll
  • Administering ESPP including on-line enrollment, contributions, refunds and purchases
  • Collaborate with Legal, Human Resources and Payroll on equity-related issues, taxes and filings
  • Generate recurring reports (monthly, quarterly and annually) and respond timely to ad hoc data requests
  • Provide excellent customer service responding to all inquiries from employees, shareholders and brokers
21

Stock Plan Administrator Resume Examples & Samples

  • Assists with supervisor to administer the Company’s Stock Plans Administration Program including the following
  • Bachelor’s degree, highly preferred
  • Intermediate knowledge of Equity Edge
  • Specialized training using E*TRADE (Levels 1& 2)
  • Works on moderately difficult assignments involving concrete and abstract variables that are semi routine
  • Exercises some independent judgment and discretion in matters of importance
  • Follows departmental and organization policies and procedures
  • Occasionally recommends changes to policy, procedure and practice
  • Occasionally recommends alternative solutions to business issues
22

Stock Plan Administrator Resume Examples & Samples

  • Support administration of equity compensation including vests, releases, grants, option exercises, performance awards, and ESPP purchases utilizing the Fidelity system
  • Maintain employee equity database integrity and ensure accuracy of indicative, tax and payroll data
  • Prepare Section 16 filings
  • Prepare equity related Proxy data
  • Prepare monthly or quarterly journal entries, general ledger account reconciliations and SOX documentation
  • Review Rule 10b5-1 stock trading plans
  • Track mobility and taxation in multiple jurisdictions
  • Respond to and resolve employee inquiries on equity matters
  • Manage desktop procedure manual and calendar, ensure all information remains current and consistent
  • Tracking of online grant agreement acceptances
  • Certified Equity Professional (CEP) credential
  • Minimum of 5 years of experience performing the duties listed above, preferably at a large sized public company (5,000 or more employees)
  • Proficiency in equity administration software (Fidelity preferred)
  • Working understanding of ADP/ProBusiness is a plus
  • Working understanding of SAP/Employee Connect is a plus
23

Stock Plan Administrator Resume Examples & Samples

  • The Jr. Stock Plan Administrator is primarily responsible for all operational aspects of the administration of the company's global equity plans
  • Responsible for administering equity plans for the global employee base, daily exercises, quarterly RSU releases and ESPP transactions
  • Maintain stock administration database (Equity Edge Online)
  • Interface with finance, payroll, human resources and legal
  • Interface Etrade and other preferred broker and Transfer Agent
  • Assist in the coordinating and communicating equity plan updates and guidance - Conduct training's in person, as well as via phone and video
  • Assist in preparing month-end, quarter-end, and year-end reporting related to equity plan activity
  • Assist in administering Global ESPP- includes updating current educational documents. Assist employees with specific inquiries, updating and administer. changes such as suspensions, withdrawals and open enrollment
  • Primary point of contact for employee inquiries and support
24

Stock Plan Administrator Resume Examples & Samples

  • Administer FICO’s global stock plans using E*TRADE Equity Edge Online (EEO) application
  • Adhere to audit and control processes in order to maintain SOX 404 compliance
  • Process grants, option exercises and award (RSU, PSU, MSU) releases
  • Partner with Payroll to ensure accurate taxation and timely recording of equity transactions
  • Track online grant acceptances and expirations
  • Ensure accuracy of data in EEO, using imports/exports
  • Prepare Section 16b filings and track beneficial ownership; work with outside brokers to ensure compliance with company policies
  • Generate monthly and quarterly reports for HR and Finance departments
  • Reconcile equity award activity with broker and transfer agent records
  • Assist with annual reporting to U.K. and Singapore tax authorities
  • Respond to employee inquiries and coordinate with internal teams and vendors as appropriate to resolve issues
  • Assist with other projects as needed
  • Certified Equity Professional (CEP) preferred or must have completed Level 1
  • Proficiency with equity administration software (EEO preferred)
  • Section 16 filing experience
  • Minimum two years of experience with a publicly traded company
  • Ability to communicate clearly and concisely, both written and verbal
  • Very well organized, detail oriented and good work ethic
  • Experience with Excel using Pivot Tables and VLOOKUP to compare and combine data
25

Junior Stock Plan Administrator Resume Examples & Samples

  • Ensure compliance with internal controls related to equity process
  • Oversee maintenance of the Equity Edge database and the integrity of data
  • Ensure compliance with US / International financial reporting requirements
  • Respond to transfer agent and broker inquiries
  • Process stock option exercise and award releases
  • Partner with Payroll to ensure accurate taxation and recording of stock options exercises and RSU/PSU releases
  • Work with internal and external resources to complete year-end reporting
  • Respond to employee questions regarding equity awards, 10b5-1 trading plans and E*Trade matters, and assist in the development and maintenance of training materials as necessary
  • Assist in the creation and updating of process documentation
26

Senior Stock Plan Administrator Resume Examples & Samples

  • Manage all aspects of the Company’s stock plans, including processing of grants, exercises, releases, etc
  • Manage Equity Edge Online, ensure maintenance of database, and oversee all data imports and exports
  • Prepare quarterly, annual and ad hoc reports for Finance, HR, Legal and Payroll as needed
  • Reconcile Equity Edge balances to transfer agent reserves; update Legal and HR regularly
  • Manage vendor relationships, including transfer agent and captive broker
  • Manage and respond to employee questions, communications regarding stock plans/E*TRADE accounts and employee education
  • Provide support for quarterly and annual audits and interface with internal and external auditors
  • Liaise with internal and external counsel and worldwide locations on international stock plan requirements for approximately 25 countries
  • Remain current on market, legal and “best practice” trends associated with equity programs
27

Stock Plan Administrator Resume Examples & Samples

  • Assist with maintaining database integrity and ensure accuracy of recordkeeping of equity data using Morgan Stanley’s Online Services/System
  • Maintain accurate employee data and track employee mobility
  • Assist with the development of an equity award process for the receipt of new equity award information
  • Assist with the adoption of 10b5-1 trading plans for executives
  • Assist with processing new equity awards and distribution of online grant agreements
  • Process daily option exercises including 10b5-1 transactions, ensuring accurate and timely tax withholding and reporting to Payroll, all the way through to timely settlement of all trades
  • Assist in the preparation and processing of vesting and release of restricted stock units, and coordinate with US and International Payroll on accurate tax withholding as well as true-up via payroll
  • Assist in administering semi-annual ESPP purchases, handle activity during open enrollment periods, and monitor and communicate contribution changes to US and International Payroll at the beginning and during each offering
  • Assist with the preparation and filing of Section 16 reports, as needed
  • Perform monthly, quarterly and yearly reconciliation of records between Stock Administration and General Ledger, HR, Payroll, transfer agent, etc
  • Assist with the creation of a public company capitalization table, and maintenance thereof
  • Work with internal and external auditors and worldwide Finance team for quarterly reviews, year-end audits, as well as ensure that internal controls and procedures are followed to satisfy periodic review of compliance with Sarbanes-Oxley
  • Generate recurring reports for multiple internal and external corporate partners (e.g., HR, Payroll, Tax, Finance, Accounting, etc.), and respond timely to ad hoc data requests from business partners
  • Help to manage desktop procedures manual, calendars, ensure all information remains current and consistent
  • Provide excellent customer service to equity participants at all levels and to partners across departments and respond quickly to employee questions in a courteous and satisfactory manner
  • Help develop materials and other employee communications, contribute ideas and assist with employee education program utilizing various media available
  • Assist with the development and maintenance of an internal Stock Admin information employee portal/hub
  • Assist with compiling data for D&O questionnaires, proxy statement and 10-Q/10-K reports
  • Help support Insider Trading Compliance process
  • Assist with other projects as assigned
28

Stock Plan Administrator Resume Examples & Samples

  • Certified Equity Professional (CEP) Certification
  • Proven ability to effectively use data management tools (e.g. Equity Edge imports/exports; Excel: formatting CSV and other file formats
  • Attention to detail and accuracy
  • Maturity, discretion and the ability to maintain a high degree of confidentiality
  • Ability to both work independently and as part of a team
  • Prior experience with maintaining compliance with Sarbanes-Oxley (“SOX”) controls