Engineering Administrative Assistant Resume Samples

4.6 (84 votes) for Engineering Administrative Assistant Resume Samples

The Guide To Resume Tailoring

Guide the recruiter to the conclusion that you are the best candidate for the engineering administrative assistant job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

Craft your perfect resume by picking job responsibilities written by professional recruiters

Pick from the thousands of curated job responsibilities used by the leading companies

Tailor your resume & cover letter with wording that best fits for each job you apply

Resume Builder

Create a Resume in Minutes with Professional Resume Templates

Resume Builder
CHOOSE THE BEST TEMPLATE - Choose from 15 Leading Templates. No need to think about design details.
USE PRE-WRITTEN BULLET POINTS - Select from thousands of pre-written bullet points.
SAVE YOUR DOCUMENTS IN PDF FILES - Instantly download in PDF format or share a custom link.

Resume Builder

Create a Resume in Minutes with Professional Resume Templates

Create a Resume in Minutes
RS
R Sauer
Roger
Sauer
17801 Kerluke Ridges
Chicago
IL
+1 (555) 590 5165
17801 Kerluke Ridges
Chicago
IL
Phone
p +1 (555) 590 5165
Experience Experience
Los Angeles, CA
Engineering Administrative Assistant
Los Angeles, CA
Marks Inc
Los Angeles, CA
Engineering Administrative Assistant
  • Answer phones, assist with mail, and provide general administrative support
  • Performs a variety of secretarial and administrative duties in accordance with established policies, procedures, systems, guidelines and objectives
  • Processing parts data in the Part Data Management System and ERP, in support of New Product Development
  • Preparation of Engineering reports including NPI financial reports, cost monitoring and safety performance data
  • May make reservations and travel arrangements
  • Work with maintenance colleagues, vendors, and suppliers
  • Create and update spreadsheets
San Francisco, CA
Administrative Assistant, Engineering
San Francisco, CA
Hand-Champlin
San Francisco, CA
Administrative Assistant, Engineering
  • Active knowledge of how to engage team members and managers to make quick and effective transitions
  • 5+ years of calendar management and expense report management
  • Perform administrative tasks in a timely manner demonstrating attention to detail in relation to calendar management, travel and expenses
  • Organise and manage team off-sites, events, and activities for the Director's team, the leadership team and org
  • Project manage different events for the leadership team
  • Assist teams with swag branding, design, and distribution
  • Partner with local admin team to assist with events, space planning, vacation coverage, and other general office duties
present
Phoenix, AZ
Administrative Assistant, Ads Engineering
Phoenix, AZ
Langworth, Langosh and Donnelly
present
Phoenix, AZ
Administrative Assistant, Ads Engineering
present
  • Active knowledge of how to engage team members and interact with managers to make quick and effective transitions
  • 3+ years of direct calendar management and expense report management for 1 or more executives
  • 6+ years of calendar management and expense report management for 1 or more executives
  • Manage hectic and complex calendars
  • Strong work ethic
  • Thrive in a fast-paced atmosphere
  • Constantly searching for new and exciting ways to strengthen team programs
Education Education
Bachelor’s Degree in Precision Getting
Bachelor’s Degree in Precision Getting
University of Tennessee
Bachelor’s Degree in Precision Getting
Skills Skills
  • Strong organizational skills and the ability to work independently with minimal supervision
  • Ability to become familiar with the local culture and customs and to conduct themselves accordingly
  • Excellent customer service skills
  • Ability to fluently read, write, speak, and understand English
  • Excellent communications, effective leadership and interpersonal skills
  • Responds to requests for non-technical data and provides readily available information to authorized requestors
  • Ability to plan, prioritize and support multiple assignments and projects simultaneously
  • Ability to effectively communicate in English, in both oral and written forms
  • Strong oral, written and interpersonal communications skills
  • Prepares, types, and edits a variety of material including correspondence, memos, reports and technical material
Create a Resume in Minutes

15 Engineering Administrative Assistant resume templates

1

Administrative Assistant, Engineering Resume Examples & Samples

  • Coordinate internal and external meetings for one or more Executives
  • Coordinate both domestic and international travel arrangements
  • Draft communications on behalf of executives
2

Administrative Assistant, Ads Engineering Resume Examples & Samples

  • Coordinate internal and external meetings for 2-3 or more Executives
  • General office duties as needed
  • Ensure and maintain confidentiality of all appropriate communications and documentation
3

Administrative Assistant, Engineering Resume Examples & Samples

  • Coordinate internal and external meetings for multiple Directors
  • Partner with local admin team to assist with events, space planning, vacation coverage, and other general office duties
  • Coordinate with admins outside of Seattle office on team events and facilities needs
  • Assist teams with swag branding, design, and distribution
  • Coordinate space planning and moves in partnership with Facilities team
  • Assist with the new hire on-boarding
4

Engineering Administrative Assistant Resume Examples & Samples

  • Help document progress of capital projects
  • Help track project spending
  • Oversee timely collection of Engineering and IT timesheets
  • Handle calls for Market Chief Engineer and department
  • Assist with keeping Public Inspection Files
  • Assist Market Chief Engineer as needed
  • Create and update spreadsheets
  • Review Vehicle Logs
  • Assist with filing and organization
  • Prepare purchase orders
5

Administrative Assistant to VP of Engineering Resume Examples & Samples

  • High School Diploma and minimum 6 years related experience providing administrative support to senior management
  • Proficiency using Microsoft Office Suite and related office efficiency software products
  • Requires outstanding verbal and written communication and interpersonal skills
  • Demonstrated ability to interact effectively across all levels of the organization and with outside organizations/customers
  • Requires the ability to protect and maintain confidentiality
  • Must have the ability to execute tasks and projects independently and work multiple concurrent activities
  • Must be an exceptional team player, proactive, self-motivated, well-organized and detail oriented
  • Must be able to work with minimal supervision
  • Secret clearance is required to start
  • Must be able to attain Top Secret Clearance and SAP Access
6

Engineering Administrative Assistant Resume Examples & Samples

  • Ability to create architectural, electrical, mechanical, structural, and civil design drawings using AutoCAD, and knowledgeable in engineering tables, plans, and specifications
  • Computer literate; can use Microsoft Office and Project, etc
  • Ability to fluently read, write, speak, and understand English
  • Ability to become familiar with the local culture and customs and to conduct themselves accordingly
  • Four (4) years of experience working with engineering and design administration
  • Five (5) years of experience in surveying and drafting, with at least 1 year of experience working with recent versions of AutoCAD
7

Administrative Assistant for Engineering Teams Resume Examples & Samples

  • Confident self-starter who is able to work on own initiative to solve and analyze problems
  • Knowledge in FrontPage and Visio with the ability to construct high quality presentation materials is an advantage
  • Fluency in English with excellent communication and presentation skills
  • Experience with Databases & Document Repositories is necessary
  • Previous experience in a global, cross-cultural, and multinational company is an advantage
  • Ability to operate under (intense) time pressure is a must
  • Ability to execute moderately complex and/or composite tasks with a high degree of precision getting the job right first time is required
  • Ability to track and proactively work issues to closure, has the self-confidence to follow up and challenge senior middle managers for deliverables is necessary
8

Engineering Administrative Assistant Resume Examples & Samples

  • Work with maintenance colleagues, vendors, and suppliers
  • Answer phones, assist with mail, and provide general administrative support
  • Administrative/ Secretarial experience preferred
  • Hotel experience preferred
  • The Fairmont Sonoma Mission Inn & Spa is an Equal Opportunity Employer EOE/M/F/V/D
9

Engineering Administrative Assistant Resume Examples & Samples

  • Will collect time sheets on a daily basis from interdepartmental mail, log time and attendance, review daily for corrections, fill out correction sheets, return to supervisor in charge, and maintain records of all for one (1) year
  • Daily collection of labor log sheets from assignment board, review and correct if required, enter data into labor log spread sheet under appropriate headings based on T&M accounts
  • Route check requests for signatures as required for payment of invoices (D.O.E., GM, and Controller) and return to accounts payable for payment, make copies for D.O.E. and return
  • Follow up with vendors as required regarding questions related to, but not limited to, delivery, statements, invoices, back orders, returns, credits, charges, and other issues
  • Maintain cleanliness in work area
  • Filing and maintaining organized records
  • Complete documentation on assignments each day
  • Take meeting minutes
  • Ordering of all office supplies
  • Must perform and assist with all maintenance duties as requested and assigned
  • Any combination of education and experience equivalent to graduation from high school or any other combination of training or experience that provides the required knowledge, skills and abilities
  • Strong PC skills, especially current Windows, Word, Excel, and Outlook
  • Previous administrative office experience
  • Strong verbal and written communication skills in the English language
  • Ability to change activities frequently and cope with interruptions
  • Excellent organizational, listening, and communication skills
  • Customer service skills including handling complaints and capitalizing on moments of opportunity
  • The ability to word process, merge & edit proposals, contracts, introduction letters etc
  • Lifting 20 pounds maximum with frequent lifting and or carrying objects weighing up to 10 pounds. Requires walking, standing, or sitting to a significant extend periods of time
  • Excellent office and organizational skills including office procedures, filing systems and equipment
10

Engineering Administrative Assistant Resume Examples & Samples

  • Assist with the coordination and dispatching of all daily maintenance work orders
  • Ensure work requested is completed to the delight and satisfaction of all guests
  • Assists Chief Engineer on coordinating efforts with outside contractors and vendors such as pools, elevators, fire system, landscaping, etc
  • Assists Chief Engineer in developing a comprehensive preventative maintenance program for all units and facilities
  • Catalog all room electrical equipment including all kitchen appliances, A/C unit, and electronics
  • Assists with ordering and maintaining all inventories
  • Ensures all assets of the department, equipment & supplies, and storage are properly locked and secure at all times
  • Assists in the maintenance of accurate records and logs of all equipment and operating procedures to ensure compliance with all Federal, State, and County rules and regulations
  • Assists in the monitoring and creation of all department operating budgets with accountability for reporting on any variances
  • Assists with the organizing, instructing, training and record keeping of all Maintenance training and safety awareness programs
  • Promotes safety awareness among all members of the department, adhering to resort and legislative procedures and regulations. Active participation of the property’s safety committee
  • Develop and prepare all work department reports to measure work productivity, research and analysis, and record keeping
  • Maintains effective communication and interaction with Chief Engineer and all other departments of the property, ensuring Management is aware of any unresolved problems or issues, and any upcoming potential problem areas
  • Coordinates efforts with the Front Desk and Housekeeping, when required, to ensure owners/guests needs have been met.    
  • Ensure that the property’s Emergency Preparedness and Safety Awareness Plan(s) are updated and current at all times
  • High School graduate or equivalent required
  • At least 2 year college (associate) degree preferred
  • 2-3 years of administrative experience in a fast paced environment
  • Strong computer skills to include Word, Excel, PowerPoint and Access
11

Administrative Assistant Industrial Engineering Resume Examples & Samples

  • Ability to type efficiently. 
  • Demonstrated performance in the area of quality with a focus on accuracy and attention to detail. 
  • Demonstrated strong organizational skills including the ability to manage multiple tasks simultaneously. 
  • Excellent communication and interpersonal skills. 
  • Demonstrated proficiency in the Windows environment, including Microsoft Word, Excel, PowerPoint, Lotus Notes, Calendar and have basic internet navigation skills
12

Engineering Administrative Assistant Resume Examples & Samples

  • Schedules department meetings. Coordinates meeting rooms
  • Assists the Chief Engineer in administrative functions
  • Maintains the filing system for the Engineering department
  • Types all correspondence for Chief Engineer
  • Performs mailing, faxing, and express mail functions for Engineering department
  • Tracks departmental budget
  • Provides telephone support for Engineering department
  • Tracks capital expenditures
  • Assists in departmental purchasing and receiving functions
  • Assists with scheduling vendor and contract work
13

Internet Technologies & Comms Engineering Administrative Assistant Resume Examples & Samples

  • Qualified candidates will have 5 plus years of experience supporting executives at the Director level or above in a fast-paced and dynamic environment
  • Highly attentive to detail
  • Extremely well organized with strong time-management skills
  • Ability to work independently and handle frequently changing needs
  • Proven problem solving abilities in a fast paced environment and the ability to anticipate change and act efficiently
  • A high level of integrity and discretion in handling confidential information, and professionalism in dealing with people at all levels is imperative
  • The ability to work successfully in a team environment and build effective working relationships inside and outside the group is essential
  • Positive, proactive, and approachable personality
  • Poised under pressure with the ability to switch gears at a moment’s notice
  • Prior experience in tech is a plus
14

Engineering Administrative Assistant Resume Examples & Samples

  • Greet and assist guests and respond to requests in a timely, friendly and efficient manner
  • Perform word-processing, typing, e-mailing, data-entry, filing, faxing, copying, processing mail and taking notes and/or dictation
  • >Answer telephones
  • Expedite correspondence
  • Make travel arrangements
  • Perform other general office duties and assist with special projects, as needed
15

Engineering Administrative Assistant Resume Examples & Samples

  • Responsible for general office management and organization including maintaining office filing system and record retention, managing incoming and outgoing mail, e-mail correspondence and daily schedule and meeting preparation
  • Schedule meetings, often involving global personnel and locations and use of Net Meeting/WebEx technologies
  • Resolve meeting requests and conflicts in a timely and efficient manner
  • Provide administrative support on the development and preparation of organization charts, reports, communication and correspondence, spreadsheets, presentations etc
  • Coordinate and organize travel plans including scheduling, itineraries, and travel expense reports (TER) submissions and reconciliations
  • Represent office in a professional manner on phone, e-mail, and in person and interface effectively with employees at all levels
  • Maintain the highest level of confidentiality and manage sensitive information with extreme care
  • Maintain and follow-up on assignments and requested information as required
  • 3+ years of experience as an Administrative Assistant
  • 1+ years of experience in MS Office products
  • Strong oral, written and interpersonal communications skills
  • Strong organizational skills and the ability to work independently with minimal supervision
  • Ability to plan, prioritize and support multiple assignments and projects simultaneously
  • Proactive in resolving issues/concerns
  • Successful candidate should be able to demonstrate leadership in leadership behaviors combined with outstanding interpersonal, teambuilding, and communication skills
  • Worked as an Administrative Assistant in a previous position with a fast paced organization
  • Proactive and able to turn around requests quickly and accurately
16

At our Site Engineering Administrative Assistant Resume Examples & Samples

  • Communicate technical details with engineering and maintenance staff to prepare documentation
  • Coordinate technical data through all request, submission and approval stages
  • Respond to project inquiries from a non-technical perspective to ensure accuracy and prompt delivery
  • Track daily status of projects
  • Update and maintain project databases
  • Resourceful and efficient with proven time management skills
17

Engineering Administrative Assistant Resume Examples & Samples

  • Performs a variety of secretarial and administrative duties in accordance with established policies, procedures, systems, guidelines and objectives
  • Prepares, types, and edits a variety of material including correspondence, memos, reports and technical material
  • Formats and prepares documents using word processing software
  • Compose routine correspondence on own initiative
  • Responds to requests for non-technical data and provides readily available information to authorized requestors
  • Screens telephone calls, visitors and incoming correspondence and takes appropriate actions as needed
  • Assists in tracking and monitoring departmental activities including pending matters, schedules, calendar events, etc. Follows up and expedites pending documents and information
  • Compiles and checks information for records and reports
  • May attend meetings, record proceedings and prepare and distribute meeting information
  • Maintains departmental records and files
  • May make reservations and travel arrangements
  • Requests and maintains office supplies. Arranges for office equipment repairs and servicing as needed
  • Assists in resolving administrative issues and problems, and makes referrals to appropriate staff as needed
18

Administrative Assistant, Ads Engineering Resume Examples & Samples

  • Prepare expense reports and purchase requisitions
  • 5+ years of calendar management and expense report management for 1 or more executives
  • BA/BS
19

Engineering Administrative Assistant Resume Examples & Samples

  • Excellent organizational and follow through skills
  • Needs to be self-motivated, creative and a team player
  • Strong analytical, organizational and interpersonal skills
20

Engineering Administrative Assistant Resume Examples & Samples

  • Preparation of Engineering reports including NPI financial reports, cost monitoring and safety performance data
  • Initiating purchases for material supplies and services
  • Processing parts data in the Part Data Management System and ERP, in support of New Product Development
  • Preparing and formatting technical documentation, product manuals and other documents
  • Coordinating customer visits and events
  • Organization of Engineering contract files
  • Day to day activities and special projects as required by the Engineering Director and his staff
  • Certificate or diploma in a Communications program
  • Minimum of 2 years of experience in an engineering support role
  • Minimum of 2 years of experience in MS Office; Outlook, Word, Excel and PowerPoint
  • Experience working in an Engineering/R&D office
  • Strong English language competency, both oral and written
  • Attention for detail and high quality/quantity of work
  • Ability to work with light supervision
21

Engineering Administrative Assistant Resume Examples & Samples

  • Microsoft Office, Hotel PMS system, Building Equipment (BMS), HotSOS skills preferred
  • Assign and Track work for department of 20-30 employees
  • Assist with Payroll related items (scheduling, edits, tracking)
  • Track Vendor lists
  • Organize and track department budget through Checkbook
  • Carrying or lifting items weighing up to 25 pounds
  • Use a keyboard to generate documents, correspondence, reports, presentations, etc. mostly while sitting
  • Handling objects, products and computer equipment/keyboard
22

Engineering / Administrative Assistant Intern Resume Examples & Samples

  • Engineering research, engineering calculations and provide technical support to lead engineers working high priority projects support NASA and Army programs
  • Office duties include answering the telephone, responding to general company inquiries; greeting and directing all visitors, vendors, clients and customers
  • Provide administrative support to management and office personnel as assigned
  • Assist with the creation of company documents/presentations and other administrative projects to include coordinating company meetings and special events and maintaining conference room schedules
  • Ensure compliance with sign-in and security procedures
  • General office responsibilities include making photocopies, scanning documents, maintenance of company bulletin boards, filing, sorting incoming/outgoing mail, preparing shipments, and maintaining supply inventory
  • Must currently be a full-time college student pursuing an undergraduate degree, preferably in engineering, and maintaining a 2.5 GPA
  • Experience with MatLab preferred
  • Knowledge of MS Excel, Word, PowerPoint, and Outlook required
  • Excellent written and verbal skills required
  • Candidate must be able to independently and effectively work with all levels of management within the organization
  • Candidate must have excellent customer service, teamwork and interpersonal skills
  • Position requires good attendance and punctuality
23

Administrative Assistant for Engineering Team f Resume Examples & Samples

  • Educated as industrial clerk or equivalent
  • Excellent computer skills in Microsoft Word, Excel, Outlook, and PowerPoint are required
  • Knowledge of programming macros in Excel is a must
  • Ability to operate under intense time pressure is a must
  • Ability to track and proactively work issues to closure, has the self
  • Confidence to follow up and challenge senior middle managers for deliverables is necessary
24

Administrative Assistant to VP of Engineering & Construction Resume Examples & Samples

  • Three (3) to five (5) years of administrative or other comparable experience, in a senior executive level support role
  • Associates degree or equivalent in education and experience
  • Proven ability to succeed in a demanding, fast-paced environment
  • Strong sense of business acumen and financial aptitude for reporting purposes
  • Proficient in Microsoft office products – Outlook, Word, Excel, PowerPoint
  • Experience with other electronic and web-based systems such as SAP and Concur to process invoices, travel arrangements, etc
  • Proven ability to anticipate needs and proactively prepare for foreseeable events and issues
  • Ability to multi-task and prioritize a diversified workload, meeting established deadlines with minimal supervision, with excellent organizational skills with focus on accuracy and attention to detail
  • Schedule flexibility – including overtime (perhaps with little or no notice) and occasional travel
  • Able to perform other duties as assigned
25

Administrative Assistant, Engineering Resume Examples & Samples

  • Provide a high level of administrative and operational support to two senior leads and the wider community health of the Ads Engineering
  • Perform administrative tasks in a timely manner demonstrating attention to detail in relation to calendar management, travel and expenses
  • Organise and manage team off-sites, events, and activities for the Director's team, the leadership team and org
  • Ensure and maintain a good level of communication across the team and leadership group, track changes, and manage agendas for multiple team meetings
  • Project manage different events for the leadership team
  • Manage the internal tools and various groups
  • Build strong relationships with different stakeholders (Facilities, Events, Space Planning, Security, etc ) and become a POC for team inquiries
  • Collaborate with other admins and be available to help plan team events as needed
  • Managing and welcoming visitors from global offices and providing an ad-hoc support, if required
  • At least 5+ years of full-time, recent administrative experience directly supporting 1 or more Director level
  • Experience of supporting the leadership team within a fast-paced, high-tech international team environment
  • Strong calendar management, travel scheduling, budgeting, project-management while supporting the growth of Engineering team
  • Effective organisational skills, with a demonstrated attention to detail and the ability to handle multiple priorities in a fast paced environment
  • Team player with strong interpersonal and communications skills
  • Creative with the ability to generate new ideas and inspire other team members Experience with scaling space management and planning to accommodate regular growth amongst teams
  • Must be flexible and able to quickly react to last minute changes
  • Ability to hit the ground running and take charge of the position
  • BA/BS degree or equivalent
26

Engineering & Maintenance Administrative Assistant Resume Examples & Samples

  • High School diploma, GED Certificate or equivalent. Advance degree preferred:consideration may be given to those who hold 4 years of progressively responsible and relevant work experience
  • Three plus years administrative or related experience required
  • Good customer service skills both on the telephone and in person are needed
  • Proven ability to provide confidentiality and discretion, and strong organizational skills and detail-orientation
  • Demonstrated experience in providing analytical support and problem solving
  • Strong PC skills including MS Office (Word, Excel, Outlook, and PowerPoint), and familiarity with SAP, CAR (capital budgeting), and web-based travel software
  • Organized and able to coordinate multiple tasks and work independently
  • Ability to develop and maintain strong relationships within and outside the organization
27

Administrative Assistant, Engineering Resume Examples & Samples

  • Coordinate internal and external meetings for multiple executives
  • 5+ years of experience providing administrative support to 1 or more executives
  • 5+ years of experience coordinating travel logistics on behalf of 1 or more executives (both domestic and international)
  • Experience planning events for over 100 people
  • Experience prioritizing multiple projects
  • Experience with space planning and management
28

Engineering Administrative Assistant Resume Examples & Samples

  • Answer office telephones, direct calls to appropriate personnel
  • Greet visitors to office
  • Log and maintain all departmental attendance records on a daily basis
  • Input special projects on computer files
  • Set up and maintain all personnel files on a daily basis
  • Type all memos and correspondence
  • Complete all departmental photocopying
  • Assist with administrative jobs of the Director and Assistant Chief
  • Handle daily correspondence, phones, mail ordering supplies and given assignments
  • Maintain accurate records
  • Coordinates all files for the office
  • Knowledgeable use of Microsoft Office computer skills is essential in preparing all correspondence and reports required for the job
  • Performs additional duties as determined by management
  • Must be highly detailed oriented
  • Must possess verbal, mathematical, writing, telephone and communications skills
  • Computer skills to include: Microsoft Word and Excel, and Data Entry
  • Must be able to input information accurately into computer systems
  • Previous experience working in a similar resort setting
  • Ability to effectively communicate in English, in both oral and written forms