Taija Chapman

 Maintained the front desk and answered incoming telephone calls, took accurate messages and transferred calls to appropriate departments

 Greeted, directed and provided excellent service to visitors, clients and Alternative Dispute Resolution service providers such as Judges and Attorneys

 Prepared conference rooms and handled catering for meetings

 Produced and maintained an Excel spreadsheet to analyze and keep track of conference room usage

 Utilized Google calendars to schedule, manage and maintain events/meetings

 Provided administrative assistance to the office including but not limited to case management support

 Processed invoices utilizing company software

 Organized and created case folders for Attorneys

 Maintained facilities and office automation

 Managed and maintained inventory of all office supplies and cost containment

 Performed general clerical duties such as maintaining the stock/cleanliness of three cafes, ordering supplies, filing, copying, email correspondence and assisting with special projects

Supervised and coordinated activities

Maintained business premises and other facilities, including equipment

Reviewed and answered correspondence

Prepared reports and documents

Provided administrative support and executive services to all staff members including: screening calls, managing calendars, making travel, meeting and event arrangements

Prepared and maintained project documents

Scheduled and attended meetings and produced meeting minutes

Created and distributed addenda and bulletins

Track, log and process shop drawings

Processed change orders and pay applications

Tracking of contract balances

Generated punch lists from notes and recorded project review

Assisted with marketing department with proposal production

Collaborated with human resources to create and execute unique and fun opportunities for the team

Supported the accounting department by entering accounts payable invoices

Made travel arrangements with detailed itineraries

Managed office supply inventories

Managed all administrative functions for the Firm