Mina Nguyen

Organizing Tradeshows in and out of the USA for The President and Vice President

Making Hotel arrangements and rental car arrangements for all

Setting up all conference Rooms for Int'l meetings

Ordered all catering

Correspondence to 90 - 110 emails a day

Handling inbound calls and processing purchase orders using our order entry system

(Sage software experience)

Taking product orders from customers, answering questions, quoting prices, determining product availability, discussing shipping options, etc.

Inputting orders, processing paperwork, coordinating with our warehouse and shipping/receiving.

Assisting the Controller with sending customers invoices daily and monthly closeout

Working closely with DHL, UPS, and FEDEX on a daily basis (for shipper purposes)

Organizing Spreadsheets with account pricing

Cold Calling new potential Clientele - and contacting current Clientele

Prepared and distributed payroll for staff of 90 employees. (Via ADP)

Composed and drafted all outgoing correspondence and reports for managers.

Oversaw inventory and office supply purchases.

Oversaw daily office operations for staff of 4 employees.

Complied annual recommendations for end of fiscal year budgets.

Negotiated pricing with vendors regarding wholesale billing procedures.

Trained new employees on multiple Recycling programs and data entry software.

Processed accounts receivable and accounts payable.

Liaised with vendors to order and maintain inventory of office supplies.

Managed hundreds of accounts receivable accounts working directly with the Financial Management Office.

Reduced overhead by taking on more responsibility with creative and administrative projects.

Planned and executed all aspects of office headquarter move.

Managed executive calendar and coordinated weekly project team meetings.

Handled the Entire Purchase Order system. Database, issuing, approving and linking Maintenance Orders to Purchase

Orders to keep track of cost and downtime within the company.

Liaison between USA and Australian Operations, Spreadsheets etc.

Oversaw inventory and office supply purchases.

Kept organized documentation of clientele information for the entire Flight based Operation

Made Copies, sent faxes and handled all incoming and outgoing correspondence.

Properly routed invoices ad contracts through the signature process.

Received and screened a high volume of internal and external communications, including email and radio and telephone operations.

Maintained and reserved conference rooms for high profile clientele; Tampa Bay Buccaneers, Tampa Bay Lightning, Bruce Springsteen, Britney Spears, Jessica Simpson, Tony Dungy and The Entire David Straz Family

Oversaw daily office operations for staff of 5 employees.

Prepared and distributed payroll for staff of 5 direct reports.

Composed and drafted all outgoing correspondence and reports for managers.

Oversaw inventory and office supply purchases.

Trained new employees on data entry software.

Liaised with vendors to order and maintain inventory of office supplies.

Reduced overhead by taking on more responsibility with creative and administrative projects.

Responded to all telephone calls and in person request for information and products.

Bridal Party makeovers etc.

Some College

Hillsborough Community College - Brandon, FL

04/2001 to 2003